Elaine Sibrel Email & Phone Number

San Francisco Bay Area

- Part-time Executive Assistant to the CEO.- Managing complex calendar, scheduling, special projects, and anticipates needs.

San Mateo County, California, United States

- Supported the CEO with complex calendaring, scheduling appointments, travel arrangements, special projects, and anticipate needs.- Facilities management – Orchestrated office moves and closure including all services within financial allotment. Property management and vendor liaison. Managed office supplies and pantry, equipment upkeep, organization of conference rooms and common areas. Coordinated weekly lunch orders. Processed expenses.- Provided support to the C-suite team – complex scheduling, handled confidential information with discretion and integrity, and special projects.- Arranged all aspects of event management – Orchestrated company conferences in Denver and Las Vegas, Executive Offsites, board meetings, and Holiday events.- Maintained Salesforce CRM.- Created Folloze informational boards for company conference and Holiday sharing.- Spearheaded employee engagement activities and morale boosting.

San Mateo County, California, United States

- Executive Assistant to the CEO including calendaring, expenses and handled confidential documentation.- Set-up and managed the office.

San Francisco, California, United States

- Supported the Executive Director and direct reports. - Adapt quickly, juggle multiple tasks, and thrive in a fast-paced, dynamic environment.- Oversaw budget, managed expense reports and POs, created reports and slide decks, calendar management, travel arrangements, and special projects. Exercised discretion and sound judgment when handling confidential and sensitive information.- Supervised Support Team – Recruitment, performance management, mentoring, training, and morale boosting.- Process improvements – Addressed issues and created a streamlined, practical approach to enhance the solution: * Created a cross functional training program between Sales and Service. * Reorganized the mailroom and supply closets to increase efficiency for open enrollment activities.- Responsible for all phases of annual events management and accomplished within budget: * Broker education, Broker After Party, AT&T ProAm, Spring Training, A’s Suite, Giants Suite, Kings Suite, 49er Suite, River Cats Suite, annual team building event, and employee holiday party.- Facilities management for multiple offices including renovation planning, move execution, common area organization, security, vendor and property management liaison, and administration. Maintained equipment. * Collaborated on eight office moves and three office closures in the Bay Area and Sacramento areas.- Business Continuity Plan and Crisis Management Plan development and implementation.- Managed records – Reviewed files for compliance, raised awareness, and ensured corporate policy and procedures adherence.- Salesforce CRM updates. Scrubbed employer census.- Remote team onboarding, offboarding, I-9 verification, IDs, equipment, and training.- Employee Activity Committee Lead, Volunteerism and Wellbeing Champion. * Organized weekly walks, Metabolic testing, Health Fairs, and rallied the office to win numerous wellness awards.- Aetna Way Excellence Award Champion – Orchestrated awards program.