Office Clerk/District Administrator
Milpitas, Ca
On a daily basis, I greet, welcome, and support visitors and clients. I answer and direct phone calls. I enter new and updated customer information into our laundry tracking software. I create and manage invoices for our Customer Service Representatives. I also create work orders for the stockroom based on information from our Customer Service Representatives. I am in charge of the back end of our Accounts Receivable department. I process checks and automatic credit card payments, update company databases with information regarding each client’s accounts receivable status, manage multiple spreadsheets in regards to tracking payments, and ensure that payments are applied toward the correct invoices. As part of this task, I handle very sensitive and confidential customer information (i.e., clients’ credit card numbers, social security numbers, etc.). Delinquent accounts are a priority, and require investigation into delayed payments, issuing credits as warranted, and working with the customer's needs to help get them back on track.Between June 2015 and December 2015, I improved the district’s AR score by more than 50%. When I initially took over the position, more than 1 in 4 accounts were delinquent (+25%). 2016's first-half average was 6%.Trained in the duties of the Office Manager to assist should they be out; these duties include (but are not limited to) payroll, new hire onboarding, training, incident reporting, etc.