Elize Nissen Email & Phone Number

Klerksdorp

Potchefstroom, North-West, South Africa

My responsibilities as an executive personal assistant are to provide general administrative and management support to the managing director, director and other managers. The whole company's travel arrangements, including overseas travel and assistance with visa applications et cetera, falls to me. The liaison with International guests, clients, regulatory authorities, suppliers and staff were my responsibility. I assist with quotations on projects and updating the sales orders when purchase orders were received. Taking the minutes and the timely distribution thereof, also doing the expense claims was my responsibility. I assist with procurement and work on Smartsheet and Jira.

Sales were one of my responsibilities, focusing on the invoicing of products and arranging delivery thereof; following up on deliveries; and resolving queries. Furthermore, my responsibilities ranged from bank reconciliation, emailing of monthly statements; debtors and creditors; VAT; PAYE; and client liaison. General office admin, including petty cash, stationery, maintenance of office machines, and filing were included in my duties.

As a marketing assistant, I aided in the organisation of meetings, workshops and seminars. I was actively involved during exhibitions, shows with promotion of the company and branding/marketing thereof. On request, I developed new graphical designs and presentations as well as company templates, from letterheads, business cards, memorandums et cetera. The continuous improvement and updating of these designs and presentations were also my responsibility. Furthermore, I was a personal assistant for the marketing manager and assisted in general admin, purchases, enquiries, suppliers, branded and marketing material.

My responsibilities as a personal assistant ranged from secretarial and general admin duties in the management office. I provided general administrative and management support to the general manager; ensured sufficient and effective running of the office; and organised meetings, workshops and seminars. Furthermore, I prepared and analyse correspondence/reports for immediate and effective decision-making by the office bearer. Act as Strategic Nodal point between office bearer and the units reporting directly and indirectly to the office bearer. Provided support to the general manager in the monitoring/functioning of relevant divisions. Developed new graphical designs and presentations on request including continuous improvement and updating of designs and presentations. Analysed tasks to provide practical, financially viable and creative solutions with regard to the final product. Kept abreast with the latest trends and continuous upgrading of skills required in the specific environment. I also focused on self-development and education to keep up with the state-of-the-art graphical developments and technology regarding this field as well as related fields.My secondary responsibilities were to update and control the general manager’s office requirements: diary, post, telephone and general administration. Stand in as backup for other secretaries if the were not available. Co-ordination of appointments, presentations, also, processing and filing of sensitive documentation, presentations.With liaison visits, I was responsible for the planning, preparation of conference facilities; serving of refreshments; assistance with regard to presentations; typing of aide memoirs; and travel arrangements if required.

Parys, Free State, South Africa

I was responsible for all marketing materials such as business cards, templates, flyers, brochures et cetera of the branches in the Homenet Prosperity Group. Other work I was responsible for was to compile newspaper adverts for the branches in the Homenet Prosperity Group. This included adverts for the Vaal Ster, Homefinder, Landbouweekblad, other newspapers on ad hoc bases and previously the Parys Gazette. Furthermore, I was in charge of secretarial and general admin duties in the management office.

Parys, Free State, South Africa

My responsibilities as a personal assistant ranged from secretarial and general admin duties in the management office. I provided general administrative and management support to the general manager; ensured sufficient and effective running of the office; and organised meetings, workshops and seminars. Furthermore, I prepared and analyse correspondence/reports for immediate and effective decision-making by the office bearer. Act as Strategic Nodal point between office bearer and the units reporting directly and indirectly to the office bearer. Provided support to the general manager in the monitoring/functioning of relevant divisions. Developed new graphical designs and presentations on request including continuous improvement and updating of designs and presentations. Analysed tasks to provide practical, financially viable and creative solutions with regard to the final product. Kept abreast with the latest trends and continuous upgrading of skills required in the specific environment. I also focused on self-development and education to keep up with the state-of-the-art graphical developments and technology regarding this field as well as related fields.My secondary responsibilities were to update and control the general manager’s office requirements: diary, post, telephone and general administration. Stand in as backup for other secretaries if the were not available. Co-ordination of appointments, presentations, also, processing and filing of sensitive documentation, presentations.With liaison visits, I was responsible for the planning, preparation of conference facilities; serving of refreshments; assistance with regard to presentations; typing of aide memoirs; and travel arrangements if required.

My responsibilities as an executive personal assistant ranged from general secretarial and administration support to senior managers and directors. I organised meetings, took minutes as well as timely distribution thereof. Liaising with International guests, clients, regulatory authorities, suppliers and staff; screening telephone calls & face to face enquiries; and ensuring sufficient and effective running of the office were some of my other responsibilities.Furthermore, other responsibilities included the organisation of meetings, workshops and seminars; preparation of analysing of correspondence/reports for immediate and effective decision-making by the office bearer. Act as Strategic Nodal point between office bearer and the units reporting directly and indirectly to the office bearer. I made travel arrangements locally and abroad including visa applications; was responsible for expense claims, invoicing, stationery and office supplies acquisition. Building maintenance and first-line troubleshooting on office machines. I assisted with budget planning; and drafted routine submissions, memorandums and reports.

As a graphic designer, I was responsible for the development of new designs and presentations on request as well as continuous updating of these designs.

My responsibilities as a personal assistant ranged from secretarial and general admin duties in the management office. I provided general administrative and management support to the general manager; ensured sufficient and effective running of the office; and organised meetings, workshops and seminars. Furthermore, I prepared and analyse correspondence/reports for immediate and effective decision-making by the office bearer. Act as Strategic Nodal point between office bearer and the units reporting directly and indirectly to the office bearer. Provided support to the general manager in the monitoring/functioning of relevant divisions. Developed new graphical designs and presentations on request including continuous improvement and updating of designs and presentations. Analysed tasks to provide practical, financially viable and creative solutions with regard to the final product. Kept abreast with the latest trends and continuous upgrading of skills required in the specific environment. I also focused on self-development and education to keep up with the state-of-the-art graphical developments and technology regarding this field as well as related fields.My secondary responsibilities were to update and control the general manager’s office requirements: diary, post, telephone and general administration. Stand in as backup for other secretaries if the were not available. Co-ordination of appointments, presentations, also, processing and filing of sensitive documentation, presentations.With liaison visits, I was responsible for the planning, preparation of conference facilities; serving of refreshments; assistance with regard to presentations; typing of aide memoirs; and travel arrangements if required.

My responsibilities as a librarian and secretary ranged from general administrative and management support. I had to ensure sufficient and effective running of the office; planning and execution of meetings, workshops and seminars. Prepare and analyse correspondence/reports for immediate and effective decision-making by the office bearer. Act as Strategic Nodal point between office bearer and the units reporting directly and indirectly to the office bearer. I also provided support to the general manager in the monitoring/functioning of relevant divisions.

Gauteng, South Africa

I was responsible for telephonic and walk-in clients - the placement of Smalls in the Newspaper.

Diploma, Secretary

At Lief’s Commercial College I completed the following courses that helped me excel in my career: - Bookkeeping - Dictaphone typing.

High School Diploma

Subjects passed: English, Afrikaans, Maths, Biology, Typing, and Geography.