Completes projects assigned by the Superintendent. Provides customer service and projects a positive district image to all stakeholders in all venues. Provides oversight in assisting parents to solve problems and plan for success. Maintains the Superintendent and Governing Board calendars, arrange appointments, and prioritize and route incoming information. Composes and/or edits correspondence, memorandums, reports, publications, and other non-confidential and confidential documents. Ensures timelines related to the Superintendent and Governing Board are met. Obtains, organizes, and summarizes pertinent data as needed for reports. Leads school office teams in trainings related to customer service and district practices. Monitors operational procedures to assess compliance with federal, state, and county laws, regulations, Board policies and rules, and administrative directives. Maintains Governing Board policies. Provides support for District and community events. Provide translation services and takes meeting minutes as needed. Serves as Governing Board Secretary, including developing meeting agendas, public notices, and packets containing all supporting information for meetings as required by law. Makes conference and travel arrangements for the Superintendent and the Governing Board. Serves as a notary public for the Superintendent and Governing Board. Performs other job-related duties as assigned.

Manages approval structure in automated time keeping system.Enters and maintains employee time keepingAudits and prepares data for payroll processing.Ensures employees and supervisors properly submit timekeeping data in a timely manner.Analyzes time keeping documents, and related transactions in compliance with all applicable District, State, and Federal regulations and policies.Establishes and maintains records, reports of employee accruals, compensated time and over time.Records adjustments to pay related errors or issues.Maintains district time keeping electronic files.Prepares specialized reports and analyses of time keeping records.Provides support and training for school office personnel on proper employee time keeping processes and procedures.Serves as a resource for district and school site staff in the area of time keeping procedures and processes.Performs other job related duties as assigned.

Assists auditors for bookkeeping and/or other audit related requirements.Maintains state and federal grants, fiscal year accounting records, monitoring and reporting.Reviews purchase requisitions and personnel action request forms for accounting coding accuracy and for budget or grant compliance.Maintains a variety of site and department budgets Prepares journal entries.Assists other business staff, departmental staff, and school site staff for the purpose of responding to questions regarding bookkeeping.Assists, as needed, with employee time tracking software.Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information.Deposits funds collected with the County Treasurer for the purpose of receiving and documenting money in compliance with District and state rules, guidelines and statutes.Maintains financial information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with District and state rules, guidelines and statutes.Processes making payments from all funds and issuance of check documents for the purpose of making payments from all funds and the functions relating to the issuance of check documents.Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.

Process incoming correspondence and employee notifications as required by law. Prepare and process required documents with the Clerk of the Superior Court, Justice Courts, and other agencies. Process pay warrants from school districts and reconcile before pay warrant is printed for the employee and checks printed for the creditors. Prepare deposits for the County Treasurer. Administer bills and collection from (18) pilot and 35 other school districts for services rendered. Prepare month end fee transfers and assist in the reconciliation of the garnishment fund. Consult with Maricopa County Counsel to obtain legal opinions on garnishment issues. Consult with outside computer consultant in various facets of the Garnishment Management System, including software upgrades for Microsoft Access. Provide backup to other divisions as needed and other duties as assigned by the Deputy Superintendent of Schools.

Independently and under general supervision welcomes and assists walk-in visitors with requests for information; answers questions, provides information, offers solutions or additional resources, and assists in problem resolution. Independently and under general supervision handles incoming agency phone calls and assists with information and service needs with a focus on delivering the best possible customer service experience for every interaction. Responds to inquiries requiring specific and specialized school district knowledge and information to provide appropriate data and resources to external shareholders. Uses excellent analytical and/or problem resolution skills to determine the correct course of action for requests, and redirects shareholders to the appropriate expert contact as necessary. Responsible for ensuring that the expert contact being referred to can provide appropriate assistance. Independently and under general supervision assists the Garnishment Specialist with garnishment processing such as accepting writs from process servers, breaking down writs to ensure accuracy and completeness, sending correspondence to courts and creditors, data entry, notarizing garnishment answers, billing for school districts and distributing checks to district couriers. Provides skilled and specific administrative support to the Executive Leadership Team and other divisions as assigned. Manages vehicle resources ensuring proper check-out and return of vehicles and keys and maintains confidential employee vehicle/driving information and documentation. Designs and facilitates customer satisfaction surveys in collaboration with the Administrator for Research and Evaluation with the goal of measuring customer satisfaction and shareholder engagement and reporting results to the Executive Leadership Team. Responds to requests for assistance through the communication of bilingual information. Develops and facilitates Agency customer service standards that are specific.

Completes projects assigned by the CEO. Provides customer service and projects a positive district image to all stakeholders in all venues. Maintains the CEO’s calendar, arranges appointments, and prioritizes and routes incoming information. Composes and edits correspondence, memorandums, reports, publications, and other non-confidential and confidential documents.Ensures timelines related to the CEO are met. Obtains, organizes, and summarizes pertinent data as needed for reports.Monitors operational procedures to assess compliance with federal, state, and county laws, regulations, company policies and rules, and administrative directives. Provides translation services. Makes conference and travel arrangements for the CEO.

Greeting customers and making them feel welcome, as well as catching up with those you see regularlyProcessing transactions for customers to help them manage their financesFinding ways to make financial services more convenient for customers, like helping them sign up for online banking servicesRecommending additional products and services to meet customers’ needsReferring customers to Wells Fargo partners

Work individually with students on writing assignments, as well as support studentmastery of various content subject areas;Lead peer critique groups that underscore the principle of collaborative learning;Assist students in any subject area, by being familiar with students’ textbooks andmaterials and AVID classroom resources;Teach mini-lessons;Assist in teaching study skills and other skills necessary for college preparation.Develop writing assignments;Work with students at all phases of the writing process, such as brainstorming,clustering, read arounds, revision, and editing;Respond to student writing with helpful verbal and written comments;Order learning priorities;Communicate regularly with the AVID coordinator/teacher regarding studentprogress and areas of concern and confer with the teacher about future tutorial plansAssure that students complete work in a timely manner;Establish and maintain rapport with students;Facilitate student learning in a challenging, yet supportive, tutoring environment;Set an example of personal excellence and high expectations for all AVID studentsto follow;Participate in all required trainings, professional development sessions, andmeetings; Performs other duties as assigned to meet student’s educational goals.