Performs different secretarial and administrative responsibilities to support company needs and ensure efficiently on a daily basis. Handles a wide range of circumstances and responsibilities related to the office's administrative functions. Facilitated cross-departmental communication, fostering a collaborative work environment that improved project outcomes. Implemented new document management system that streamlined workflow processes across departments. Led the successful transition to a paperless office, resulting in increased efficiency and reduced costs. Oversaw budget planning and fiscal management for the administration department, maintaining financial stability while meeting operational goals. Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel. Trained employees in company and regulatory compliance requirements to promote conformance. Managed phone and email correspondence and handled incoming and outgoing mail and faxes. Managed filing system entered data and completed other clerical tasks. Coordinated travel arrangements for executives, optimizing itineraries for cost-effectiveness and convenience.

Preparing, processing, and reviewing contracts, agreements, conclusions and legal and technical files for corporate contracts and technical services in the field of operations management, facility management, security and logistical services, fire system installation and maintenance services. Access Control Operation and Manage correspondence with contractors and review of invoices, monthly claims, and attendance and performance reports. Maintain a comprehensive set of QA/QC protocols to ensure compliance with relevant regulations and industry best practices. Monitor and enforce compliance to company procedures: Regularly audit and inspect office and workstations to ensure compliance with guidelines and implement corrective measures. Investigate incidents: Conduct thorough investigations of incidents, and near misses, identify root causes, and recommend preventive measures. Maintain accurate inventory records, track stock levels, and identify opportunities for improvement in logistics and warehouse management processes. Minimized disruptions during times of organizational change by effectively communicating updates to staff members. Scheduled appointments and updated calendars. Planned meetings and took detailed minutes. Collected and entered information into ERP database. Improved interdepartmental collaboration by establishing clear communication channels and fostering professional relationships. Facilitated timely project completion through effective deadline coordination and progress monitoring. Maximized executive efficiency by providing comprehensive support, including calendar management, travel planning, and document preparation. Expedited decision-making processes by conducting thorough research and presenting concise reports to senior leaders. Screened and handled telephone communications. Supported a positive work environment through proactive conflict resolution strategies and transparent communication practices.

Handling administrative requests and queries from senior managers. Write and distribute emails, correspondence, memos, letters, and forms. Develop and maintain filing system, implement, and update electronic databases according to the needs of administrative work. Review and maintain written and computer files plus data entry. Carry out daily administrative activities/tasks within the department and in coordination with other company departments and teams. Perform all paperwork, documents and records information and correspondences. Schedule and confirm appointments and timetables for project director. Prepare and maintain supplies and administrative needs required for regular department tasks and work. Submit and reconcile expense reports. Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. Handled confidential and sensitive information with discretion and tact. Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed. Streamlined executive communication by managing emails, phone calls, and scheduling appointments. Processed travel expenses and reimbursements for executive team and senior management group. Organized and coordinated conferences and monthly meetings. Served as a liaison between departments to facilitate effective communication throughout the project. Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.