Emad Hafez Email & Phone Number

Riyadh, Sa

Riyadh, Saudi Arabia

Reporting directly to CEO• Overseeing general office operation.• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.• Coordinating appointments and meetings and managing staff calendars and schedules.• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.• Purchasing office supplies and equipment and maintaining proper stock levels.• Producing reports, composing correspondence, and drafting new contracts.• Creating presentations and other management-level reports.• Manage office budget, ensure accurate and timely reporting• Provide general support to visitors• Assist in the onboarding process for new hires• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)• Liaise with facility management vendors, including cleaning, catering and security services• Plan in-house or off-site activities, like parties, celebrations and conferences

Riyadh, Saudi Arabia

Working On Re-branding Project Reporting directly to CEO• Ensure baseline project documents are produced, maintained and available to all parties concerned and effectively used.• Ensure assigned projects are correctly planned and managed during execution.• Monitor and control financial status of project.• Report financial, resources, technical issues, customer satisfaction status of assigned projects to management.• Manage process of scope definition and change control, estimating and negotiations of contract.• Identify important potential risks related to project.• Establish and execute detailed plans to ensure risks are mitigated and opportunities are realized.• Collaborate with sales to ensure project proposals are supported with proposal deliverables.• Ensure projects are properly closed out working with Life Cycle Service organization.• Develop overall project plans for cross-organizational projects, consistent with specific project objectives as defined by project owner and key stakeholders.• Ensure assigned individuals are executing identified and assigned tasks.• Provide appropriate tracking and reporting per plan to management.• Lead and direct all phases of projects or subsystems of major projects from inception through completion.

Kuwait

Reporting directly to CEO• Identify and secure new profitable business with both existing and new clients across all market• Using a range of office software, including email, spreadsheets and databases • Developing and implementing new administrative systems, such as record management • Organizing the office layout and maintaining supplies of stationery and equipment • Maintaining the condition of the office and arranging for necessary repairs • Organizing and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this • Overseeing the recruitment of new staff, sometimes including training and induction • Carrying out staff appraisals, managing performance and disciplining staff • Delegating work to staff and managing their workload and output - Translating and implementing equality and diversity policy • Writing reports for senior management and delivering presentations • Responding to customer inquiries and complaints • Reviewing and updating health and safety policies and ensuring they are observed • Arranging regular testing for electrical equipment and safety devices • Depending on the organization, duties of the role may extend to the management of social media.

Kuwait

Reporting directly to Chairman - President • provides executive support in a one-on-one working relationship.• serves as the primary point of contact for internal and external constituencies on all matters.• serves as a liaison to the board of directors and senior management teams.• organizes and coordinates executive outreach and external relations effortsand oversees special projects. • exercising good judgment in a variety of situations with strong written and verbal communication, administrative, and organizational skills.• maintaining a realistic balance among multiple priorities.• working independently on projects, from conception to completion

Kuwait

Reporting to CEO - Owner • Attend meetings in order to record minutes. • Make travel arrangements for the Department Manager. • Manage and maintain the schedule.• Open, sort, and distribute incoming correspondence, including faxes and email. • Prepare agendas and make arrangements for committee, board, and other meetings• Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation • Prepare responses to correspondence containing routine inquiries. • Read and analyze incoming memos in order to determine their significance and plan their distribution. • Conduct research, compile data, and prepare papers for consideration and presentation by Department Manager. • File and retrieve corporate documents, records, and reports. • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.• Facilitate effective English and Arabic communication by converting one spoken or written language to another .Coordinate internal and external training • Translating consultative policies and procedures• Taking part in training and development projects• Planning and forecasting, - management leasing• Coordinating training programs with training vendors like IFA, GBI, AETS, GTIS, EBI etc • Maintaining records of day-to-day activities.