Emily Bustos Email & Phone Number

Conocophillips Refinery Borger, Texas

Oversee, manage and coordinate the contractor groups assigned to refinery. Establish and maintain definitive cost tracking systems for the Contractor Management Team relating to estimates, budgets, contractor invoices, payment schedules, management reports, forecasting and documentation for internal and external audits. Responsible for monitoring/tracking FTE headcount reports daily. Building and formatting Excel spreadsheets. Provide performance reports and make recommendation to improve processes. Ensure cost data is accurately charged and correctly classified in SAP. Devise, develop and deploy required data queries. Prepare and present monthly financial information to management staff. Fleet Management of all refinery vehicles. Administrative support as needed for Contractor Management Team. Assist with developing and tracking planning/scheduling metrics. Coordinate and facilitate monthly accounting closing activities. Create Requisitions and Framework Purchase Orders for group. Administrator on CCM (Continuous Controls Monitoring) employee database.

Reconciliation of accounts for individual’s contributions to all eligible accounts, daily maintenance of work queue for client’s accounts, ran Monthly Debit ACH Draft for individual contributions, process and complete Bank EFT return items report on a daily basis, maintain and process manager’s daily reports for pending deposits, process daily trades from providers and third party administrators, maintain contact with Financial Advisors on client’s accounts, assist with closing Chase and Bank of New York financial lockboxes daily, assist with Quality Review as needed for incoming file uploads from groups.

Managed staff of two; Receptionist and Administrative Assistant, Project Manager for build-out of suite expansion and full floor suite, Accounts Payables, Set up Houston filing system, implemented office policies and procedures, assisted Drilling Engineers with AFE’s implementation and completion, assist with Human Resources and IT as needed, reconciliations of vendors accounts / maintained office budget, coordinate travel arrangements, other administrative duties as needed.

Responsible for monthly and year-end close reconciliations, produced journal entries for over 10 companies, backup to other Associates and Analysts as needed, administrative control for Material Transfers/Material Requisitions, assisted Assets and Logistics Manager on a daily basis, responsible for Inventory on all rigs; produced reports and reconciled assets for all onshore/offshore rigs.

Clerical Duties for Adult probation/parole, maintained client files, data entry into Citrix System, maintained correspondence and scheduling for clients, provided assistance to Case Manager and Staff, responsible for minutes at weekly staff meetings, coordinated travel arrangements

Purchasing Clerk, expedite orders and support for logistical moves. Purchase order confirmations to vendors, Problem Invoices, Coordinate material shipments, Maintain vendor database. Selected to Close entire purchasing office when Transocean bought R&B Falcon

Worked in Monoflo divison/warehouse. Secured orders for all parts. Expedited all orders to vendors. Invoiced all orders when complete. Reconcile of all orders/invoices. Assisted Engineers with special projects. Identify and implement process improvements.