Scheduling telephone, virtual, and onsite interviews for locations globally; primarily in the UK.Coordinate with HR partners and hiring managers if rescheduling is required.Post jobs on external web sites, trade associations, etc.Running reports (includes job postings, job/candidate activity, offers, pending candidates), utilizing Excel and PowerPoint to process data.Audit internal practices for compliance with recruiting processes.Maintain team shared drive to include updating templates, archiving documents, etc.Liaise with HR partners and interact with varying levels of leaders, globally across Ultra PCS locations.Interview confirmation/reminder emails for candidates and internal stakeholders.Liaison for Agency Recruitment.Upload candidate profile and update candidate statuses in applicant tracking system.Participate in recruiting kick-off (intake) call and weekly update calls with hiring manager and agency representative.Schedule telephone, virtual, and onsite interviews for locations globally; primarily in UK.University Recruiting.Research and register for university career fairs and sponsorship events.Prepare career fair team with all applicable materials for event.Uphold Talent Acquisition operational processes across all locations and within the Talent Acquisition team.Aid in implementation and support processes related to recruitment technology.Source passive candidates for open jobs utilizing job boards and social media as needed.Conduct market research as it relates to recruitment.Other tasks as assigned.

Manage the administration of the recruitment cycle, preparing interview paperwork, recruitment of non-care staff, checking right to work, ID documents against application paperwork and arranging medical and DBS clearance. On successful appointment ensuring Contracts of Employment are drawn up correctly.Ensuring all personnel and electronic files are up to date, including copies of completed Development Reviews, certificates completed and signed new starter training matrices, ensuring all statutory and mandatory training is up to date.Inputting weekly timesheet information and adjustments as necessary including overtime adjustments, sickness, and any other adjustment to the STA - Staff Time Analysis spreadsheet and sending to head office for payroll to process.Staff Absence Management, Staff Records, Resignation/Termination Forms for Staff, ensuring all termination paperwork is complete and sent to payroll.Maintaining new starters, variations to contracts and leavers information as applicable, personnel files, ensuring GDPR and confidentiality is adhered to.Weekly banking for the whole village sending Excel spreadsheet to head office and processing ready for G4S to collect money bags. Raise purchase orders, dealing with petty cash, processing invoices and reconciliation.Ensuring that exit interviews are carried out by the Village Manager/Care Manager, actioned, and retained.Statutory Documentation, to ensure that all statutory Documentation (e.g., Insurance Liability Certification, Lift Maintenance Certificates, etc.) are current and displayed according to regulations.Carrying out compliance and updating policies and procedures.Admission of New Residents, to assist the Manager in completion and distribution of the Residents Information Forms.Re-Ordering of Forms and Stationery.Health & Safety, to take responsibility for all aspects of Health and Safety in your location.

To manage the maintenance, cleaning, security, telecommunications post and other facilities and resources for GET, including assisting with Fire Alarm Testing.Attend to visitors and deal with enquiries over the phone and face to face. Supply information regarding GET to the general public, clients and customers.Manage service contracts (e.g. cleaning, vending machines, security, IT, telephones, fire, building maintenance, photocopiers etc).Lead with promoting and organising any external functions, e.g. GET Presentation Evening including HNC achievers, GET Parents Evening, GET Open Day/Recruitment Event.Lead with organising of Induction.Act as main contact for sourcing solutions to all facilities issues – liaising with other departments as required.Act as BST Fire Marshall and attend Health & Safety Committee Meetings as the BST Representative.Ensuring that where relevant, DBS checks are carried out for Contractors attending site.Supporting the Learner Welfare Officer with Absence Management during absence.Managing the Access Control System and issuing Fobs to all staff, learners and visitors.Answer all incoming telephone calls and deal with enquiries with relevant information or redirecting as appropriate.Greet visitors, deal with their enquiries or redirect to colleagues as appropriate.Support the work of the Business Services team by way of adhoc administration (e.g. data entry, filing, copying, archiving, mail shots etc).Responsible for post in and out.Responsible for sourcing and purchasing stationery and office resources.

I assist in the effective planning, organisation and delivery of the learning and skills development agenda for all staff groups within the trust and across countywide hosted services.I assist in the efficient planning and organising of training and education activities, including liaison with external trainers, managers and team leaders. Work in conjunction with the training administration team to ensure course booking processes are maintained efficiently via the Training Request System, Excel spread sheets and other paper-based and electronic records.Support in the maintenance of the Trust's training records system (OLM).Liaising on a daily basis with managers, employees, tutors and a range of external organisations as required.I support in the provision of timely and accurate training reporting to Care Services senior management and external bodies. I assist with the establishment of an effective learning helpdesk to provide first line support and guidance to staff within the Care Services on all training provided or facilitated by the team in related matters. I assist trainers, where required, with the production and distribution of training materials, issue of equipment and resources, venue booking and administration. Providing support in a range of administrative functions within the team. I assist the training manager in tracking expenditure against budget allocations. Ensure all associated invoices are processed accurately and promptly. Raise necessary purchase orders ensuring records are maintained.

Reception Duties To receive visitors, members of the public, maintenance workers and suppliers ensuring that everyone has completed the appropriate record on entering and exiting the building and that security measures are implemented and maintained. Booking in and allocating security fobs for visitors.To deal appropriately with enquiries from both colleagues and visitors.To assist with the fire alarm test on a weekly basis and any evacuation procedures required for the HQ.To deal with switchboard calls, responding in a timely and appropriate manner to enquiries and redirect as appropriate. To ensure a polite and courteous manner at all times.Post RoomAssisting with the internal and external mail distribution.Completing stationery requests for staff via the SBS system and ensuring the resource areas are replenished.Using office equipment such as franking machine, photocopier and fax as appropriate.Managing the booking of keys to contractors.Receipt of deliveries and arrangements for their storage or distribution. To ensure delivery notes are forwarded to the relevant team member.Administration Duties To assist with any administration tasks requested by the Corporate Facilities Team Leader or the Corporate Facilities & Safety Manager.To organise meetings and appropriate arrangements.To respond to the dedicated EJC Mailbox, organising car parking, meeting room bookings or any other enquiries sent in by staff from the HQ or other sites in the county.Logging and monitoring maintenance calls to Estates.To undertake stock checks of the beverage bays and kitchens – replenishing items where necessary.To undertake other related tasks to the administration of the Facilities Team.To update any corporate procedures or guidelines as directed.

Liaised with Service Reps across the HQ in order to monitor ongoing problems and issues.Liaised with internal and external agencies and staff of all levels regarding contracts, estate works etc.Maintained staff, estates and budget register.Monitored and reported on the Facilities Management service quality i.e. audits and reviews.Managed facilities queries and problems, dealing with multiple tasks, unplanned interruptions, whilst prioritising day-to-day work.Produced reports from a variety of central systems including, Net 2 Security systems, Uniflow Printing, Franking Machine system.Regularly analysed reports and audits, manipulating information for financial reporting i.e. parking, budgets and invoices.Maintained service information systems, e.g. Net 2 Security system, Uniflow Printing system, Staff, Budgets and Estates registers.Provided training for on-site systems, e.g. Net 2 Security system, Uniflow & SBS.SBS approver for requisitions.Obtained and maintained relevant information for facilities budgets.Processed and monitored all invoices for Corporate Facilities. Investigate all unknown invoices delivered to Care Services.

I worked on the reception desk greeting visitors and answering the telephone. I also assisted the Human Resources Department with numerous different projects. These projects were undertaken during my time on reception, which meant that I had to prioritise the work and manage my workload in order to ensure that I met deadlines. My Duties involved:-General reception duties, helping visitors, answering telephone calls, dealing with queries.Updating personnel files for Human Resources department.Responsible for booking eye tests for everyone employed by the company, updating computer records, chasing employees to attend.Writing correspondence to job applicants.Opening all the post, distributing to relevant departments and ensuring post is franked at the end of the day.Managing and coordinating the pool car diary, managing hire cars for employees. This involved raising a requisition, billing the department, liaising with the hire car company to arrange delivery and collection.Ordering buffets and billing relevant department.Booking meetings and managing meeting room diary.I organised a spreadsheet to record incoming, outgoing and missed calls, postal data log and log of non-informed visitors to the site.Ordering all company clothing and keeping relevant records.

I worked 20 hours per week from January 2008 and then reduced my hours to 6 hours per week when I started my new role at Messier Services in October 2008. I worked on the reception desk and my duties involved:-Greeting members as they arrive, assisting guests/visitors with their requests and queries.Answering telephone calls and dealing with queries or forwarding to the relevant department.Dealing with cash/debit card transactions and opening or cashing up the till at the end of the day.Booking classes, personal training session, tennis courts and crèche facilities for members.Checking pool and Jacuzzi's frequently to ensure members are complying with club rules.Calling members who are infrequent users of the club to ensure they were satisfied with the club facilities.

I worked as a customer services advisor which involved selling holidays over the telephone, dealing with queries and updating holiday bookings: My duties involved:-Booking holidays in an efficient and timely manner and taking every opportunity to maximise the value of the bookings and cross selling, for example, insurance/excursion packages, where appropriate.Liaising with other departments, where necessary, in order to answer and process customer queries quickly and efficiently.Dealing with the administrative aspects of the tour amendments and cancellations.Entry of daily bookings forms onto reservations system.Assisting other departments with day to day tasks, for example, informing customers of changes to their holiday.

I managed a computer system and controlled over 350,000 drawings in original, microfilm and scanned format. My duties involved:-Documenting all drawings within an Access data base detailing all aspects relating to issue levels, size of prints, locations and stored format.Proof reading administrative side of the drawing or drawings in order to ensure their accuracy.Receipt of drawings from the engineering department and ensuring that they were issued in the correct format. For example, when bidding for additional contracts, drawings within the bid had to be presented in a specific format, which required a high-level of precision and accuracy.Issuing all controlled manufacturing layouts to the planning department so that correct machine loading could take place.Compiling accurate lists and original copies of newly issued drawing packages to be sent to an outside contractor for transferal onto Microfilm. This was a weekly operation.

I worked on the reception desk and my job role involved:-Assisting people visiting the company and ensuring every visitor was correctly signed in.Allocating and managing pool cars.Making, issuing and controlling all of the company security passes and recording this data on to an Access database.Operating the switchboard, dealing with incoming calls and customer enquiries.Typing letters for management, sorting company mail and sending to relevant departments.Administrative support for the Personnel Development Manager - main duties included the maintaining of personnel dossiers and personnel salary increase calculations.

3 month placements 35 hours per week in different departments.