Planning, coordination and on site management of the 4 week long face to face Computational Neuroscience summer school in Cape Town for a group of 45 pax

Various freelance conference contracts organising all logistics and onsite management.

Part of the Organizing Committee for NMA, with focus on email and student management

Part of the Organizing Committee for NMA, with focus on email and student management

Part of the Organizing Committee for NMA, with focus on email and student management

Full conference management including speaker administration, on line registration and full website management, delegate management, flight and travel bookings, sponsorship and exhibition management, venue sourcing and liaising, sourcing of conference bags, social events and complete financial administration. Other aspects of the job include:* International and National conference bids * Association conferences* Staff Training and Development

My vast experience in the operations side of conferences and events uniquely qualifies me to guide your first conference enquiry or assist you in navigating through the conferencing process. If you are a veteran meeting planner or a novice, I can work with you to make your event stand out.

Full conference management including speakers administration, on line registration and full website management, delegate management, flight and travel bookings, sponsorship and exhibition management, venue sourcing and liaising, sourcing of conference bags, social events and complete financial administration.

Managed all sales, bookings and operations of all private functions, conferences and weddings. From initial planning to co-ordinating on the day and post event finances. Managed the move from a html based website to a content management system. In charge of keeping the website up to date, managing mail shot campaigns using MailChimp, social media updates.

Fully organised the logistics of conferences from initial planning to the onsite management and post-conference administration.Speaker Management (travel & accommodation bookings, technical requirements, presentation deadline management etc)Venue Management (delegate numbers, meeting room requirements, catering requirements, management of contract -deposits, minimum numbers)Exhibitions and Sponsor Management (drawing up of floor plans, set up and break down management, ensure all contractual obligations from both parties were delivered)Supplier Management (Audio Visual, Printers, Venue, Restaurants)Delegate Management (liaising with bookings department with any queries, conference documentation packs, badges, delegate lists, weekly analysis of delegate bookings)Managed all Health and Safety requirements as per company policyFinance Management (Projecting delegate numbers and working with the budget on a daily basis, ensuring the conference stayed within budget, negotiating with suppliers and venues to ensure costs are kept to a minimum at all times, managing no shows and non payments on site, post conference finance management of all invoices for speakers, suppliers, venue and walk in delegates charges)General Conference admin (arranged analysis of evaluation forms from speakers, delegate and sponsors, kept the conference website up to date and loaded presentations for downloads after the event)

Managed the Key Accounts bookings and requirements for all equipment hire needs.

• Dealt with all current and future bookings, particularly wedding receptions, private parties and functions• Answered incoming calls, emails and faxes and dealt with general office administration• Met with prospective clients and couples throughout the day and often in the evenings to conduct a tour of the hotel’s facilities and run through the function packages and answer any questions.• Offered support, suggestions and recommended suppliers to brides and other clients• Responsible for function contracts (contract booked using FIDELIO), took deposits and was the point of contact for all bookings and queries leading up to the day of the event.• Attended an internal operations meeting once a week with the managers of all relevant departments in order to convey specific details of the week’s events• Reported to the Customer Sales Manager and General Manager of the hotel

• Reserved and booked hotel rooms for international and local delegates attending conferences• Acquired, maintained and reported data regarding accommodation prior to a conference• Dealt with accommodation queries and bookings during conferences• Maintained professional relationships with hotels• Answered emails, telephones and general office administration• All around assistance (onsite) at conferences • Liaised with delegates on telephone, fax, email and in person