Provide administrative support to the Program Director for Mentoring Programs. Assists and supports logistic efforts for programming. Provide event support as needed. Provide project management support for mentee application processing and pairing (June-early July and mid November - early January) as well as student-staff hiring. In collaboration with Program Director for Mentoring Programs, Transfer Program Specialist, and graduate interns, serve as on-site supervision for program eventsCoordinate event details such as venue booking, supply acquisition, and catering communications as required.Facilitate and track mentor group funding request process, providing support and ensuring efficient handling from application to allocation.Assist with administrative items including budget management,, reimbursement processing, journal entries, and other duties as needed.Process all purchase orders, vouchers and invoices received. Partner with Budget Analyst/Manager in the Office of Enrollment Management as necessary.Reconciles and distributes Statements of Activity.Assists with managing gift accounts, scholarship awarding and correspondence with the Office of Financial Aid as necessary.Prepares, reviews, and reconciles travel and expense reports for ONSP Director.In collaboration with the OEM HR team, manage the hiring process for a large volume of temporary and student employees who assist in various programmatic efforts. Assist with new employee onboarding - reviews Form I-9, arranges for computer equipment setup, and requests appropriate access.Assists with temporary and student employee offboarding processes temporary employee termination transactions and requests access removal.Process People Pay and HR PAR transactions with Director/OEM HR approval. Monitor payroll and assist regular and temporary, and student staff with time reporting within the unit.Maintain static groups, reviews/approves time reports and investigates reporting errors.

Retain knowledge of and adherence to University of Michigan policies and proceduresOffer unparalleled customer service in all interactionsManage and process supplier additions, reactivations, and updates in the systemMaintain a high level of work production and accuracy as an individual and as part of the teamMaintain a high level of team participation and coverage, including team development, team projects and knowledge transfer within the teamOversee supplier relations inquiry managementIdentify, research, and provide guidance to customers or suppliers regarding their requestsProcess 1099-MISC reporting transactions and participate in proactive clean-up effortsProcess foreign FATCA onboarding suppliersProcess foreign chapter 3 & 4 voucher payments (approvals, reporting, and withholding requirements)Participate in supplier database clean-up effortsIdentify and participate in continuous improvement opportunities and activitiesMaintain and update training and workflow documentsIdentify opportunities to educate and build relationships with partners to improve business processesMaintain standard business processesIdentify non-standard business process and escalate to appropriate level when necessaryTrain, mentor, and cross-train new and existing staff in individual or group settings