Operations Specialist
Current- Scanned in daily mail to be distributed to legal assistants, paralegals, and attorneys.- Responsible for metering daily mail to be sent out via USPS. Also responsible for creating shipping labels for essential documents and packages to be sent out via UPS.- Used both Microsoft and Google's suite of programs to create and edit documents.- Used programs such as Adobe Acrobat, PageVault, BitRecover Converter, and ShareFile to convert documents to PDF, combine and edit documents, capture social media accounts, and create links with documents for both in-house and outside clients to download.- Met with new hires during their orientation to introduce them to the Operations department, including creating and presenting a PowerPoint highlighting tasks the department does. - Used Perfect Law (a/k/a AIM) as well as NetDocuments to place documents in legal files. - Took daily trips to the Mecklenburg County Courthouse to complete tasks such as filing civil documents, making copies of files, hand delivering documents to judges' chambers, etc.- Responsible for ordering office supplies and various other equipment needed for the office.- Answered phone calls for the Firm and transferred them to the appropriate party. Also coordinated with the Firm's offices in other locations for supply ordering and covering phones when necessary.- Scheduled conference rooms for depositions, mediations, and any other meetings held by attorneys or management.- Scheduled conference calls for attorneys and management, both via Zoom and by phone.- Moved furniture (chairs, desks, tables, etc.)