Erin O'Malley Email & Phone Number

Dayton, Oh, Us

Dayton, Ohio, United States

Dayton, Ohio, United States

Partnered with the Head of School to manage strategic and logistical needs of independent school. Maintained Executive's calendar using knowledge of priorities to allow for necessary and appropriate adaptations. Collaborated with Leadership Team to ensure Head of School is kept informed of all community developments. Served the President of the Board and the Trustees in all matters related to the governance of the school. Trusted with highly sensitive information.• Oversaw all aspects of event planning and execution including scheduling, brainstorming, budgeting, coordinating with media, technology, facility and security teams, creating an order of ceremonies, troubleshooting, day-of management and post evaluations. Events managed included Convocation, Graduation, Community Meetings, Professional Development Days, Holiday Gatherings, Welcome Back Party and State of the School. Number of participants of these events range from 100 to 750.• Performed necessary duties to support all Board needs including coordinating meetings (creating calendars, preparing and distributing meeting packets and meeting minutes, managing technical requirements), maintaining all Board records (by laws, policies, handbooks, rosters and tenure tracking), and assisting with new trustee orientation, etc.• Coordinated all aspects of meetings for the Head of School. Worked with the Head to create agendas and materials for employee meetings and board committee meetings. • Created the all-school calendar in various forms for distinct audiences and work with Leadership Team and Head of School to manage revisions and ensure accuracy. Distributed and maintained current calendars in all locations.

Dayton, Ohio Area

Provided high level support to Chief Medical Officer, Vice President and Medical Directors at managed care organization. Handled calendar management, expense reporting, travel arrangement and meeting preparation. Created PowerPoint presentations for review by Senior Management, Board of Directors and external audiences. • Built a process to regulate over forty medical and dental part time employees and consultants with focus on onboarding, timekeeping, billing and reporting needs; elected as liaison to group• Chosen to serve on Administrative Support Steering Committee due to a reputation for innovative ideas, excellent follow through and a commitment to professional development; mentored several admins at the request of leader• Created an Administrative Assistant Training Curriculum, tracking system and recognition program to raise the level of quality of administrative support at the company• Designed promotional packet introducing new structure and mission of Medical Director Leadership Team and summarized White Paper into Executive Summary for socialization

Richmond, Virginia Area

Supported Managing Vice President, Vice President and other senior leaders in IT and Operations. Managed multiple calendars in a fast-changing environment. Planned and participated in senior leadership meetings. Trusted with highly confidential information.• Consistently rated “exceptional” due to problem solving, strong judgment and strategic thinking• Known for flawless organization of complex events and multi-site video conferences including a conference for >500 participants across 12 sites•Created a meeting tracking system for 50+ one-off and recurring events to manage complex calendars ; system was adopted as best practice across company due to dramatically reduced errors• Acknowledged as an exemplary role model and mentor for administrative assistants on multiple teams

Columbia, Md

Taught several sections of "Introduction to Acting" and "Basic Acting 1," courses designed to introduce students to the actor’s art and increase confidence in oral and physical communication skills as well as foster imaginative responses to the creative process.• Received high marks on student evaluations, including written comments such as: "Ms. O'Malley was extremely thorough, engaging and exceptional at inciting enthusiasm in the class. One of the most important things is that she made everyone feel comfortable. We could all take risks and have fun without fear. She was very encouraging."• Redesigned lesson plans of semester long course into a one time only accelerated offering completed in three weekends

Pittsburgh, Pa

Taught four sections of "Introduction to Theatre" in which students were introduced to basic performance skills, theatre terminology and the skills necessary to read and analyze a play and critically respond to theatrical performances. • Coached auditioning undergraduate students; selected genre-specific monologues and assisted with preparation before performances in front of tenured faculty and professional directors• Developed assignment to improve students' partner and presentation skills that was selected as best practice exercise for course

Washington D.C. Metro Area

Responsible for all administrative needs of three Executive Directors in Financial Services Practice. Arranged all domestic and international travel and planned and gathered pertinent client and market information.• Promoted for highly effective management of Executive onboarding; anticipated needs and coordinated with others to develop a plan that proved critical in ensuring smooth, positive transitions for new leaders• Built and led a team of administrative professionals; managed talent and designed and implemented processes and systems that greatly enhanced efficiency• Initiated and developed an orientation program for financial professionals that accelerated learning, networking, assimilation and team building

Washington, D.C.

Assisted President with all administrative and program functions. Liaised with Board of Directors, foundation officers and international staff. Prepared complex international travel details, including visa applications and on-site security needs. • Given additional Human Resources responsibility due to proven organizational skills and strict adherence to confidentiality• As Human Rights Program Assistant, conducted research, identified potential recipients and produced written recommendations to President

Chicago, Il & London, England

Created detailed client facing reports, presentations and correspondence for Actuarial and Benefits Consultants to ensure efficient, timely and impeccable results. • Selected as Lead Assistant to ensure maximum efficiency; increased emphasis on high quality products and even distribution of work • Identified as a best practice role model in work ethic, practices and values; chosen to interview, train and coach new assistants

New York, New York

Maintained office including monitored and ordered supplies and oversaw maintenance of equipment. Planned and executed special projects including: educational conferences, benefits and reading series.• Promoted to newly created Office Manager position within six months due to complete fulfillment of Administrative Assistant abilities and subsequent augmentation of responsibilities• Attended appropriate U.S. Postal Service training and organized successful mass mailings resulting in publicity and fund drives

Ba, Communication & Theatre, Cum Laude

Ma, Text & Performance Studies, With Merit

Joint program with Royal Academy of Dramatic Art

Diploma, Received With Honors, General Studies

Activities and Societies: Red Cross, St. Thomas More Church Youth Group, Theatre 308, Swing Choir