Fezile Ofili Email & Phone Number

City Of Johannesburg, Gauteng, South Africa

Responsible for Cashflow management of engineering projects, assisting the PM to report and plan cashflow for projects.Working from a number of systems, to produce various cost tracking reports on a weekly basis and commitment reconciliation on monthly basis.Create and maintain a register of all purchase orders and report on spend-to-date and forecast to-go.Attending meetings project progress and updating the team on cost management efforts and assisting with timesheet entries.Attending Risk assessment meetings to identify and include cost impact project Risks.Integrating Schedule to track milestone achievements matching actual costs and perform invoice verification and processing functionManaging project cost change management process and loading of PR’s for the approved contract changes.

Woodmead - Johannesburg

Project Accounting:‐ Set up internal project identification number‐ Process project timesheet administration‐ Manage sub consultants contract process‐ Manage and report on weekly project costs and revenue WIP‐ Process expense claims and other project related invoices for payment‐ Handle queries efficiently and resolve matters for pending enquiries withinterval feedback‐ Provide training for the project team on Timesheet entry systemProject Procurement:‐ Raise purchase orders‐ Set up various legal agreement: consultants, Non‐Disclosure‐ Place orders on the system‐ Manage order and contracts budgetsDocument Control:‐ Set up project folder structures and facilitate Project Communications Plan‐ Implement and maintain document control processes and procedures‐ Manage the work flow of all project and non‐project related documents inelectronic or hard copy form‐ Process incoming through registration in the DMS, internal distribution andrecord keeping‐ Process outgoing documentation by issuing transmittals to all projectstakeholders‐ Maintain revision control of all documentation and drawings prior todistribution‐ Monitor technical documents review and approval in line with the approvedschedule‐ Set up Project templates for standardisation of all project documentationTenders/Proposals/Bids Administration Tasks:‐ Set up internal tender procedures and budget‐ Design and format Proposal write‐up, CV updating,‐ Manage archiving and distribution of tender related RFQ/RFP documents‐ Coordinate information, files, drawings etc among the proposal team‐ Arrange travel logistics for various briefings and or site visits‐ Ensure timely professional submission of our bids‐ Follow up on the tender outcomes and tender submission feedbackevaluation from client‐ Process tender de‐briefing lessons learned and distribute accordingly‐ Report on tender budget spent and tender values (potential revenue)

Craighall - Johannesburg, South Africa

Project Budget setup, cost and revenue baselined at task level,‐ Invoice all project costs and follow up on outstanding debts,‐ Reconcile all project costs monthly,‐ Track commitments and monitor costs as well as forecast cost and revenue,‐ Preparing Monthly Reports for Management, contributing with projectfinance‐ Preparing Project Financial Statements for Executive Management‐ Perform Contract Administration of the main contract and sub‐consultancyagreements,‐ Prepare work orders, project scope changes and variation orders documentsfor approval‐ Maintain the register of all project scope changes and variation orders andcommunicate changes,‐ Prepare requisitions of subcontractor and all project related purchaseorders,‐ Review of subcontractor invoice for compliance, accuracy and processpayments accordingly,‐ Setting up on Intercompany work orders and processing of Intercompanypayments,‐ Coordinate the monthly project progress report for submission to the client,‐ Assist with the development of contract and subcontract price proposal,‐ Liaise with Corporate Finance on all audit requirements,‐ Project Calendar development and management,‐ Timesheets administration and management for the project team, includingtraining on system updates‐ Arrange all travel logistics arrangements for the team and take care ofgeneral office administration

Sandton - Johannesburg, South Africa

‐ Planning and Executing training workshops, seminars, etc.‐ Drafting invitations, wording and design and RSVPs management,‐ Managing event logistics on the day, from venue set up, guest listmanagement, managing event proceedings, through packing up brandingcollaterals at event close,‐ Managing supplier presentations, team invitations and site visits,‐ Budget management of all events, office supplies etc.,‐ Supplier invoice processing, from purchase order requests through invoicepayments,‐ Coordinating the department’s communications, compiling quarterlyNewsletter,‐ Maintaining event calendars, updating the on‐line calendar,‐ Diary and travel logistics, expense claims, ad hoc duties management for theChief Learning Officer,‐ General Office management of stationery management, client meetingrefreshments, departmental asset management,Setting up new employees with work station equipment and IT profiles,‐ Managing supplier contact list and the department’s general contact list.