Chris Chavez Email & Phone Number

· Research and draft all pertinent department updates · Communicate these updates clearly and effectively via Word report, talking points and PowerPoint· Identify accomplishments, barriers and risk mitigation strategies and highlight appropriately· Coordinate with HR to receive updated promotion/new hire list and amend distribution lists· Work with leadership admins to schedule quarterly and 5x/year forum series· Work with Ass. Chief of Staff to determine presentation line-up; outreach to presenters with topics and template· Produce updated PPT within designated timeline· Event coordination· Develop and send out agenda to all participants· Work with Ass. Chief of Staff to send appropriate post-survey, monitor responses, and evaluate survey results while providing recommendations for enhancements/changes· Outreach to designated guest speakers for materials· Collect, compile and distribute agenda and materials with appropriate timing· Monitor and manage follow-up action items· Assist Ass. Chief of Staff with retreat event planning: book venue/rooms, order food, identify and request appropriate support materials · Compile and distribute agenda with appropriate timing· Maintain minutes/note-taking and monitor/manage follow-up action items · Develop and managed RFP database of template responses· Develop first draft responses· Assemble RFP packets· Plan arrangements· Regulatory filings· Coordinate logistical support· Manage prospect facing material library· Process invoices for Chief of Staff, Client Relations, Marketing & Communications, Product · Establish new vendor contracts as needed· Process department reimbursements· Collect, compile and extract budget data; assist in development of all department budgets· Reconcile Department Credit Card· Schedule for Chief of the Staff and other department executives· Maintain and track department timecards utilizing KRONOS· Coordinate catering for department functions

Listed skills include Customer Service, Management, Project Planning, Event Management, and 45 others.