Gary Smith

Gary Smith Email and Phone Number

Experienced Administrative Professional @ KR Contracting, Inc.
heron, montana, united states
Gary Smith's Location
Washington DC-Baltimore Area, United States
Gary Smith's Contact Details

Gary Smith personal email

About Gary Smith

I am an accomplished and highly experienced Senior Administrative professional with a remarkable career spanning over seventeen (17) years. My extensive background in Senior Administrative roles has honed my ability to excel in various functions. My expertise extends to Meeting/Event Coordination, leveraging strong communication skills, and operating multiple office machines proficiently.Throughout my career, I have supported multiple levels within organizations, from Administrative Assistants to VP and C-level Business Executives. One of my key strengths lies in gathering and verifying task information for distribution, ensuring both deadlines and accuracy are met. My role as an effective Contracts Manager further demonstrates my commitment to driving operational excellence and meeting strategic objectives.Summary of Qualifications:📅 Effective Planning and Organizational Skills: My detail-oriented and deadline-driven approach ensures smooth and efficient workflows, even amidst complex tasks and time-sensitive projects.📝 Business Administration Expertise: With a deep understanding of record-keeping, planning, policies & procedures, and scheduling, I contribute to the seamless functioning of diverse business operations.🤝 Team Player and Independent Performer: Equally adept at collaborating with teams and working independently, I adapt seamlessly to diverse work environments and contribute to collective success.💡 Quick Learner and Adaptable: My ability to grasp new procedures swiftly and implement them effectively streamlines processes and drives continuous improvement.⚡ High Energy and Enthusiasm: Known for my positive demeanor and dependable nature, I inspire motivation and a can-do attitude among colleagues and team members.In my current role as a Contracts Manager, I bring my exceptional administrative skills to the forefront, overseeing and managing all aspects of government contracts and administrative services. My leadership fosters a collaborative environment, empowering teams to excel in delivering exceptional results. Passionate about optimizing processes, I consistently enhance operational efficiency and promote cost-effective solutions.I take pride in providing effective training to multiple associates, as well as facilitating new hire employee onboarding. My commitment to excellence and dedication to driving organizational growth has proven instrumental in ensuring success.

Gary Smith's Current Company Details
KR Contracting, Inc.

Kr Contracting, Inc.

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Experienced Administrative Professional
heron, montana, united states
Employees:
7
Gary Smith Work Experience Details
  • Kr Contracting, Inc.
    Manager, Contracts & Administrative Services
    Kr Contracting, Inc. Nov 2022 - Present
    As a Manager of Contracts and Administrative Services, I am responsible for overseeing and managing all aspects of the organization's contract operations and administrative functions. I play a pivotal role in ensuring compliance with legal requirements, policies, and regulations related to government contracts.Contract Management: Lead the full lifecycle management of government contracts, from proposal development to contract closeout. Review and negotiate contract terms and conditions to ensure favorable outcomes for the organization. Collaborate with legal and procurement teams to address contractual risks and ensure adherence to contractual obligations.Vendor and Client Management: Build and maintain strong relationships with vendors, subcontractors, and government agencies. Address any contract-related issues or disputes promptly and professionally to maintain positive working relationships.Process Improvement: Continuously assess and enhance contract management processes and administrative procedures. Implement automation and digital tools to streamline workflows and increase efficiency.Reporting and Analysis: Generate comprehensive reports on contract performance, financial metrics, and compliance status. Present findings to senior management and stakeholders, offering actionable insights for informed decision-making.Risk Management: Identify potential risks and opportunities in contracts and implement strategies to mitigate risks while maximizing benefits.Stakeholder Communication: Collaborate closely with cross-functional teams, including finance, legal, and program management, to ensure seamless coordination and effective execution of contractual obligations.
  • Kr Contracting, Inc.
    Executive Assistant To Chief Executive Officer
    Kr Contracting, Inc. May 2021 - Nov 2022
    National Capital Region, Maryland
    Dedicated and results-driven administrative professional with a proven track record of efficiently managing and guiding all office administrative functions. Skilled in overseeing outsourced IT services providers and internal resources, optimizing inventories, and ensuring seamless operations. Act as a trusted advisor to the CEO and operational teams, offering valuable insights into administrative services and strategies.Proactively contribute to enhancing company performance by conducting comprehensive process reviews, formulating innovative policies, and effectively managing diverse projects. Deliver detailed reports to executives, providing crucial business performance insights and supporting data-driven decision-making.Drive the coordination of business development activities, ensuring prompt and effective responses, while also taking charge of critical leadership responsibilities. Support functional leads in quality assurance initiatives and streamline administrative processes to maximize overall organizational efficiency.
  • The Ballroom At Schindel-Rohrer & Ava Lounge
    Operations Manager
    The Ballroom At Schindel-Rohrer & Ava Lounge Oct 2015 - May 2021
    Hagerstown, Maryland
  • Berkshire Hathaway Bowen Realty
    Broker/Commercial Division Sales Administrative Assistant
    Berkshire Hathaway Bowen Realty May 2014 - May 2021
    Hagerstown, Maryland
  • State Of Maryland
    Office Assistant Ii
    State Of Maryland Feb 2017 - Sep 2017
    Hagerstown, Maryland
  • Macy'S
    Staffing Specialist
    Macy'S Mar 2014 - Apr 2014
    Martinsburg, West Virginia
    • Work closely with operational leaders to prepare for staffing needs projected by volume plans (daily, weekly and monthly). Create/use staffing tools that model staffing needs based on business demand changes• Maximize use of employees in various employment status categories while in compliance with employment policies. Escalate situations of non-compliance based on reports.• Run reports to show trending overtime situations and determine causes of OT.• Coordinate call-in process to include appropriate assignments/schedules for on-call associates.• Ensure training certifications are up to date for on-call associates.• Develop and maintain accurate reports for contingent employees, training certifications, work schedules, employment status, overtime, reporting/GL reports, call lists, etc…• Coordinate fulfillment of temporary employees according to established agreements.• Lead and/or participate in daily staffing meetings.• Work with operational leaders to address any performance issues.• Ensure new hire performance of on-call staff is assessed before the 60 day mark and go/no-go decision is made before first 90 days of work.• Any other function management deems essential (administrative projects, office support, annual review projects, etc.).
  • Macy'S
    Operations Specialist
    Macy'S Jul 2013 - Mar 2014
    Martinsburg, West Virginia
    • Works in conjunction with Finance department to schedule associates based upon business forecasts• Tracks all associate attendance records and applies attendance occurrences as needed• Receives, reviews, and enters associate Kronos Correction Logs. Ensure that all correction logs are approved and researched prior to being entered• Daily and weekly reconciliation of associate timecards• Works closely with Human Resources resolving associate issues including paycheck concerns, attendance, and scheduling concerns• Maintains associate files, and filing of correction logs as outlined in Macy’s retention schedule
  • Vitran Express
    Administrative Assistant
    Vitran Express Feb 2013 - Jun 2013
    Hagerstown, Maryland
    • Serve as front line support to both local and line haul drivers• Process driver paperwork including but not limited to; processing of Bill of Ladings for driver pickups, and delivery receipts.• Generation of warehouse manifests in a timely manner to keep warehouse associates busy.• Image scanning and batch processing• Completion of customs paperwork for shipments outside of United States• Maintain filing systems for Bill of Ladings, Delivery receipts, and daily manifests• Daily usage of AS400, MS Office Suite, and Internet navigation
  • Staples
    Transportation Analyst
    Staples Oct 2011 - Oct 2012
    Hagerstown, Md
    • Built daily store deliveries in JDA Transport software based off of retail store needs to more than 500 retail store locations servicing majority of the East Coast.• Analyzed store deliveries to optimize assets and reduce cost while not affecting service to retail stores.• Managed and tracked store deliveries throughout each day to ensure service to stores, carrier commitments were met, and delivery time windows were made.• Strong interaction with dedicated and one way carriers, including but not limited to; KPI reporting, resolution of delivery issues, and driver concerns.• Reported to Senior Regional Transportation Manager while assisting him with calendar management, and on-site carrier meetings.• Created and utilized budget tracking tools used to track both weekly and monthly budget reporting and obtainment.• Excellent communication skills with all levels within business unit, ranging from Hourly Store Associate to Vice President of Retail Distribution.• Contributed to over $500K in Transportation related savings in first six months of fiscal 2012.• Maintained / managed yearly fiscal budget of $14.5M.• Contributed to and reported weekly budgeting for Transportation department, ranging from $180K to $275K• Monthly budgeting for Transportation department, ranging from $800K to $1.5M• Completed carrier invoice audits to ensure accuracy, and submission for payment• Clear understanding of carrier contracts, including weekly minimums, surcharges, and rate per mile charges• Supervised four Shipping Clerks, and one Administrative support lead• Participation in weekly Network Transportation conference calls and minute recording• Utilized Manugistics (JDA Network Transport), MS Office Suite, Brio Intelligence Designer, Adobe Professional, and AS400.
  • Staples
    Industrial Engineering Senior Administrative Assistant
    Staples Mar 2007 - Oct 2011
    • Responsible for monthly Director's meeting presentation; data collection, data validation, and power point creation.• Maintained Senior Manager Outlook, including emails, and calendar management.• Organized multiple in-house and external meetings, including but not limited to venue obtainment, agenda outlining, and supply preparation.• Responsible for creation, and maintenance of weekly performance scorecards for 500 plus Associates.• Created, reported, and maintained both local Distribution Center and Network performance reporting.• Maintained Associate performance records within local Warehouse Management Systems and MS Access Database• Participated in multiple network projects, including data extraction, baseline data collection, and reporting.• Planned domestic travel arrangements for all levels within my site including but not limited to hotel arrangements, rental car/car service, creation of travel itinerary, and expense reimbursement.• Extensive knowledge of MS Office Suite, Warehouse Management Systems, Brio Intelligence Designer, AS400 iSeries, FKI Logistics CMS, and Hologram System.• Active member of multiple committees including, Staples Soul, Engineered Standards Committee• Planned both on-site and off-site Associate events for up to 400 individuals, while maintaining event budget from $5K to $20K.• Receive and screen visitors and telephone calls, providing information and resolving complaints that regularly require the use of judgment and the interpretation and application of policies and procedures.• Set project requirements and priorities, developed strategies to achieve goals, and coordinated work requirements, and resources with personnel.• Completed general Accounts Payable functions, including but not limited to; invoice reconciliation, submission of invoices for payments, supply ordering and inventory, contract reviews, monthly financial accrual and local expense reimbursement as needed.
  • Staples
    Computer Operator / Administrative Assistant
    Staples Oct 2003 - Mar 2007
    Hagerstown, Maryland
    • Verification of daily order downloads for retail stores to ensure order accuracy including orderQuantities and order cube limits.• Worked with Transportation department on optimization of daily store order downloads for delivery to retail store locations• Extracted more than 500 retail store orders via BOM (Batch Order Maintenance) process to create work units for 500 plus production associates within warehouse.• Completed data entry of associate accuracy records into MS Access database on a daily basis.• Maintained accuracy records for all production associates making modifications as needed• Created daily, weekly, and monthly accuracy reporting. Distributed reports to all levels within business unit.• Coordinated work flow for Distribution Center in conjunction with Team Managers, and Production Supervisors.• Completed supply inventories and supply requests as needed.• Completed Administrative tasks as assigned, including but not limited to; power point creations, data extractions and compiling of data into excel files, and creation of multiple word documents.• Utilized Warehouse Management System, AS400, Brio Intelligence Designer, MS Office Suite, Zebra Printers, and HP Printers.
  • Staples
    Production Associate
    Staples Dec 2001 - Oct 2003
    Hagerstown, Md
    • Selected of retail store orders via paper selection labels.• Maintained both accuracy and performance goals as outlined by Staples

Gary Smith Skills

Warehouse Management Logistics Inventory Management Access Inventory Control Distribution Center Operations Operations Management Warehousing Purchasing Team Building Customer Service Transportation Process Scheduler Software Documentation Supply Chain Management Leadership Supply Chain Retail Process Improvement Customer Satisfaction Logistics Management Management Microsoft Office Transportation Management Project Planning Shipping Ibm Iseries As400 System Visio Windows 7 Troubleshooting Business Analysis Ms Project Budgets Supply Chain Optimization Citrix Cms Cross Functional Team Leadership Data Entry Procurement Event Planning Event Management Private Events

Gary Smith Education Details

Frequently Asked Questions about Gary Smith

What company does Gary Smith work for?

Gary Smith works for Kr Contracting, Inc.

What is Gary Smith's role at the current company?

Gary Smith's current role is Experienced Administrative Professional.

What is Gary Smith's email address?

Gary Smith's email address is sm****@****ail.com

What schools did Gary Smith attend?

Gary Smith attended Hagerstown Community College, North Hagerstown High School, University Of Maryland Global Campus.

What skills is Gary Smith known for?

Gary Smith has skills like Warehouse Management, Logistics, Inventory Management, Access, Inventory Control, Distribution Center Operations, Operations Management, Warehousing, Purchasing, Team Building, Customer Service, Transportation.

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