Gary Woods Email & Phone Number

Marlborough, Gb

Heathrow

The Panalpina Group is one of the world's leading providers of end-to-end supply chain solutions, combining intercontinental Air and Ocean Freight with comprehensive Value-Added Logistics Services and Supply Chain Services.- Oversee compliance & report on FWOP (Forwarding Order Policy - Global Finance & Administration standard)- File Monitoring (up to 6000 files per month): Open File closure, Profitability, GP Deviations - Customer Invoice Disputes, Vendor Invoice approval, - Management, monitoring & distribution of workload for BSC Finance & Admin team (6 direct reports)- Interface with Country & Branch Management and FSSC's

Heathrow

London Heathow (Lhr)

To provide & ensure accurate invoicing & job costing enabling file closure.Air Import Client Invoicing: - UK Intercompany, International Offices/Agents & Third Party billing- Bespoke weekly spreadsheets & group invoicing for submission to customers for payment- Work with Customer Services/Operations towards driving down Unbilled file listsApproval of vendor invoices via Document Management system- CASS/other Vendor invoice approval- Handling, Storage & other destination charges from Airport cargo 'sheds'- Delivery costs from Haulage companies- Air Freight charges from International offices, Agents & AirlinesInvestigate open files on SAP ensuring closure within company wide KPI's:- Research invoices raised against files not costed/billed- Obtain cost approval, query/rejections with supplier or oncharging to customer or other offices- Transfer/Journal costs to correct files & raise Suspense Journals when requiredUpdate comments & distribute weekly control spreadsheets- Outstanding open files over 90days (drive towards file close)- Outstanding open files with a balance over CHF 5,000- Monthly update of aged outstanding filesRole Extension- Provide cover for Customer Service/OperationsRequesting delivery slots & prepare paperwork for cleared shipments, liaising with Warehouse & Transport. Maximizing profit where possible with full truck loads. Ensuring files for delivered shipments are passed for invoicing in a timely manner & relevant documents provided to customer- Incorporate pricing preparation for a Key Account into DP Finance TeamApply customer contracted rates onto files ready for billingCreation of spreadsheet tool to auto calculate above rates quickly & accurately- Train returning staff on the above areas & previously unused systems to ensure continuity

CAW Trading Group Ltd was created in 2011 by the merger of AspectsPools.co.uk, a leading online distributor of swimming pool and hot tub products & Deep End Pools, one of the most prestigious and in-demand swimming pool construction, refurbishment & service companies in the South of England. "DEEP END POOLS"Key Finance Duties:- Ensuring stage payments are made for projects & contract customers paid up in advance- Daily till management (Cash & Card), investigating discrepancies, Banking and reporting revenues- Petty Cash, Expenses, Payments for materials/services by Card; ensuring accurate documentationOther:- Assist Director with initial quotations & project management of swimming pool construction/refurbishment projects and hot tub installations- Manage established swimming pool retail outlet- Oversee Service Manager; coordinating engineers, service contracts & works diary

"ASPECTSPOOLS.CO.UK"Key Finance Duties:- Sales Payments - Ensure payments are completed (SagePay & Paypal) for all Website orders, checking for Fraud issues, etc. Issuing Proforma invoices where appropriate- Purchase Payments – Preparation of company bank payments & initiate all company cheques- Maintain purchase ledger, supplier account reconciliations & supplier relationship in general- Banking – Post customer receipts and vendor payments, Bank & Company Card reconciliations- Manage discount/costing database through to final customer pricing - Carry out reporting requirements i.e. VAT returns & EC Sales List. Run and review P&L and BS reportsManage Sales & overall Operations for all Website Orders (Sales, Logistics, Finance & Order admin, Stock Control):- Handling all incoming Sales calls, providing relevant information for existing or potential orders via phone or follow up email- Responding to incoming contact forms from website- Sales order processing onto Sage and in later years Magento admin panel- Ensuring payment is taken successfully prior to despatch- Picking/packing/labelling tasks to ensure stocked items are sent out daily via courier- Place orders with suppliers for non-stock items and co-ordinate delivery (Nationwide & Overseas)- Maintain stock levels for web orders and retail shop shelvesManage retail outlets at same location.Assist in continuous development and re-launches of the website:Pricing of products and regular checks against competitors- Source, suggest & add new products which involved obtaining relevant images, suitable downloads (manuals, brochures, etc.) and writing descriptions. Liaise with suppliers on availability and negotiate costs prices and special deals- Updating category content & writing articles for the Blog area of site- Contribute to Twitter and Facebook feeds- Manage Product Database on Sage 50 and master company Product spreadsheet- Management of all Finance transactions onto Sage 50

Hayes, Middlesex

ACHIEVEMENTS:-Department lead on development projects & new business. Coordinating testing & implementation-Improved turnover & secured trading cash through business initiative that delivered a website providing stock to customers on cash before delivery terms-Managed increased turnover & expanding customer base in EUK’s e-commerce & export division:(1) Maintained 3+month debt at 5% whilst ledger value increased from £2.5m (2002) to £15m (2008)(2) Integration of Export channel(3) Integration of Insurance Re-Supply channel-Increased customer invoicing speed, cash collection, saved resource & improved accuracy by automating manual billing tasks into system generated invoices, saving £50k on paper transactions:(1) Stock Invoice delivery via EDI or E-Billing to customer AP on Day 1 of generation(2) Fulfillment/Service charges automated from manual Excel files into EDI or E-Billing format(3) Automated INV & CN postings into CODA(4) Further Finance wide document retrieval backup system- Driving change in business culture towards managing risk & monitoring credit limits:(1) Improved visibility & promoted shared ownership with Sales, Customer Service & DC on disputes(2) Weekly distribution of account balances & highlighting customers at risk of reaching credit limitROLE:-Reporting to Customer Finance Manager, supervising 4 staff: Debtors reporting, Cash collection & Query management. -EUK retail customers with combined T/O of circa £250m p/a-EUK’s online & direct fulfilment division, EUK Direct, with T/O of £50m-£80m p/a:-Deputise for Customer Finance Manager. Key point of contact for Finance & non-Finance managers, customers & suppliers-Regular cash forecasting & input into overall company cash flow-Month End Reporting (outstanding dispute summaries & recommended Provision levels)-Drive external relationships; regular communication with key contacts, meetings, agree & implement processes-Administration of Credit Insurance Policy with Euler Hermes

- Supervise 2 staff responsible for EUK Direct & Amazon cash collection and query management- Produce Month End Debtors reports for managed accounts & collate combined Sales Ledger Debtors - Weekly Ledger reconciliation