Gerda Thomas Email & Phone Number

Sunningdale, Cape Town,

Procurement & Supplier Management:Managed supplier and vendor relationships by creating, dispatching, and tracking purchase orders. Proactively coordinated with suppliers to resolve delays and maintain supply chain efficiency. Verified and reconciled supplier invoices, negotiating costs where necessary to optimize procurement.Inventory & Stock Control:Processed received stock and ensured timely allocation to sales orders. Coordinated deliveries and prepared necessary documentation, verifying accuracy before dispatch. Managed inventory levels to align with customer demand, ensuring smooth operations.Order Processing & Documentation:Prepared customer quotations and converted them into orders. Compiled comprehensive order packs that included supplier and client details to ensure smooth transactions. Maintained accuracy in all stages of documentation and order processing.Financial & Data Reporting:Produced detailed sales and procurement reports for executive decision-making, capturing quotations, orders, and invoices. Managed the end-to-end invoicing process, ensuring timely financial coordination with both clients and internal teams.Customer & Cross-Department Communication:Provided customer service support, addressing client queries efficiently. Coordinated across departments to ensure seamless communication between sales, procurement, and finance teams.Office Administration:Managed daily email correspondence and documentation, supporting the office’s administrative tasks. Ensured smooth operations through efficient clerical support and document management.Key Skills:Procurement & Supplier ManagementInventory & Stock ControlData Analysis & Financial ReportingStrong Communication & Customer ServiceOrganizational & Multitasking Abilities

Plattelkoof, Cape Town

Supplier & Vendor Management:Negotiated competitive pricing and terms with suppliers to optimize purchasing. Maintained strong supplier relationships by tracking order status and handling price increases for government tenders. Sourced new suppliers to expand the product range and enhance procurement efficiency. Updated pricing lists weekly to ensure accurate product information.Purchase Order & Documentation Management:Generated purchase orders, sales orders, invoices, and credit notes, ensuring accurate records in Pastel. Maintained detailed procurement documentation, ensuring compliance with authorization protocols by securing management approval for transactions.Financial Reporting & Data Management:Captured sales, order, and inventory data in Excel and Pastel, ensuring accuracy for reporting. Produced sales reports for management, providing insights into sales and inventory status. Reconciled supplier invoices to ensure timely payments and accurate financial records.Office Administration & Logistics:Supported sales, management, and logistics teams by coordinating deliveries and managing courier bookings. Assisted drivers with order verification to ensure timely and accurate deliveries. Managed general office duties and ensured efficient daily operations, including opening and closing the office.Customer Service & Communication:Responded to customer and supplier queries, providing prompt support via calls and emails. Maintained a high level of customer service by processing telephonic orders and resolving issues quickly.Key Skills:Supplier & Vendor NegotiationInventory Management & ReplenishmentTender & Contract DocumentationFinancial Reporting & Data Management (Pastel)Office Administration & Logistics CoordinationEffective Communication & Customer Service

Epping 2 , Cape Town

Strategic Planning & Forecasting:Utilized forecasting techniques to improve operational efficiency, align procurement with production demands, and reduce waste. Developed production schedules based on sales forecasts, optimizing resource allocation and timely order fulfillment. Managed schedules for diversified manufacturing, minimizing costs and maintaining inventory efficiency.Supply Chain & Capacity Management:Monitored supply base capacity, addressing constraints and communicating risks to stakeholders. Collaborated with production teams to resolve scheduling conflicts, maintaining smooth operations and open communication with customers regarding production updates and delays.Process Optimization & Efficiency:Analyzed and improved production workflows to eliminate bottlenecks and optimize resource use. Streamlined administrative functions, including financial processing and record keeping, to enhance productivity and support business objectives. Data Management & Reporting:Prepared detailed reports on order and production status, offering insights for planning and decision-making. Reconciled accounts and corrected discrepancies, ensuring financial transparency and accuracy in monthly reporting.Cross-Functional Collaboration & Communication:Coordinated with production, sales, and procurement teams to align on schedules and inventory needs. Provided clerical and administrative support, ensuring smooth communication and operations across departments. Maintained office supplies and supported a productive work environment.Key Skills:Expertise in Forecasting & Production PlanningMaterials Planning & Inventory ManagementProcess Optimization & EfficiencyStrong Communication & Stakeholder ManagementData Analysis & Reporting for Strategic DecisionsOrganizational Skills & Task Management