Gladys Viray Email & Phone Number

Foster City

Providing support to 4 C+ level executives. Extremely heavy calendar management, domestic and international travel and expense reports. Manage investor meeting logistics and employee corporate events.

Santa Clara, Ca

Schedule and coordinate logistics for meetings and events, such as conference room reservations, catering, A/V set up and onsite support. Manage calendar schedule(s) and travel for Directors and Sr. Managers. Process purchase orders, maintain office supplies, track and monitor headcount and quarterly budgets. Set up office spaces for new hires. Serves as an information resource/communication channel for policies and procedures. Coordinate multiple events for various sub-teams across the US site. Collaborate with Sr. Managers and Sr. Admins across the department to provide quality support for logistics, registration, data capturing and group activities.• Manage complex calendars, appointments, meetings and travel for Directors and Sr. Managers. • Coordinate with Executive Admins and onsite vendors to set up complex meetings for Directors and Executives.• Build and maintain resourceful relationships with catering manager, A/V and IT support reps, building maintenance and security team to manage meeting logistics.• Assist with office set up for new employees such as network accounts, laptops, cubicle set up and serves as their information resources contact.• Served as major contributor with the planning team for events, such as OracleOpen World conference, Intel Developer Forum, Software Enabling Summit, and Leadership Summit. Managed budgets for catering, traveling and marketing materials. Managed hotel room blocks for major event participants.

Santa Clara, Ca

Corporate planner for employee events. Manage multiple events for employees and their families from, on-site to off-site events. Work with multiple vendors to provide service for the event such as, onsite venue, catering, onsite staffing, and budget proposal and negotiations. Manage a core team to assist with the event creation and delegated different tasks to ensure deadlines and milestones are met. Manage and provide leadership to the Employee Resource Group.• Build employee morale with a 96% positive feedback rate by managing employee company events, such as Warriors game night, Gilroy Gardens family day, Children’s Museum Day, and holiday parties. Work with external executive account managers to plan events, negotiate contracts, and budgets to save company 50% of actual cost. • Managed an annual formal event for over 3,200 employees and VP’s, while managing expenses to fit within set budgets. Worked with multiple vendors on logistics, budget negotiations and execute plan the day of the event.• Ensure resource group is running smoothly and operating within company guidelines. Hold quarterly meetings, recruiting new members, communication and budget planning.• Organize quarterly dinner event for employee resource group which includes the attendance of executives and CEO of company.

Santa Clara, Ca

Managed company documents through in-house tool systems and procedures and through case-to-case evaluation of legal documents. Composed guide manuals for benefit program process, and trained program administrators worldwide. Provided valuable feedback to the web team for a better system-user experience. Processed and analyze executive account memberships and benefit status updates. • Composed process manuals for program administrators worldwide and provided training.• Served as the program lead admin for 5 different international administrators and helped problem solve legal document questions and other process involved for approval• Worked with external executives to obtain signature on corporate non-disclosure agreements.• Provided calendar support to multiple Sr. Managers. Served a resource contact for events, budget tracking and quarterly goal tracking• Escorted Executives to and from media interviews and photo shoots• Back up admin support for multiple V.P’s

Bachelor'S Degree Business Management, Business Administration And Management, General

Associate Of Arts (Aa), Business Administration