Gladys Viray Email & Phone Number

Foster City

Providing support to 4 C+ level executives. Extremely heavy calendar management, domestic and international travel and expense reports. Manage investor meeting logistics and employee corporate events.

Santa Clara, CA

• Schedule and coordinate logistics for meetings and events, such as conference room reservations, catering, A/V set up and onsite support. Manage calendar schedule(s) and travel for Directors and Sr. Managers. Process.
• Manage complex calendars, appointments, meetings and travel for Directors and Sr. Managers.
• Coordinate with Executive Admins and onsite vendors to set up complex meetings for Directors and Executives.
• Build and maintain resourceful relationships with catering manager, A/V and IT support reps, building maintenance and security team to manage meeting logistics.
• Assist with office set up for new employees such as network accounts, laptops, cubicle set up and serves as their information resources contact.
• Served as major contributor with the planning team for events, such as OracleOpen World conference, Intel Developer Forum, Software Enabling Summit, and Leadership Summit. Managed budgets for catering, traveling and.

Santa Clara, CA

• Corporate planner for employee events. Manage multiple events for employees and their families from, on-site to off-site events. Work with multiple vendors to provide service for the event such as, onsite venue.
• Build employee morale with a 96% positive feedback rate by managing employee company events, such as Warriors game night, Gilroy Gardens family day, Children’s Museum Day, and holiday parties. Work with external.
• Managed an annual formal event for over 3,200 employees and VP’s, while managing expenses to fit within set budgets. Worked with multiple vendors on logistics, budget negotiations and execute plan the day of the event.
• Ensure resource group is running smoothly and operating within company guidelines. Hold quarterly meetings, recruiting new members, communication and budget planning.
• Organize quarterly dinner event for employee resource group which includes the attendance of executives and CEO of company.

Santa Clara, CA

• Managed company documents through in-house tool systems and procedures and through case-to-case evaluation of legal documents. Composed guide manuals for benefit program process, and trained program administrators.
• Composed process manuals for program administrators worldwide and provided training.
• Served as the program lead admin for 5 different international administrators and helped problem solve legal document questions and other process involved for approval
• Worked with external executives to obtain signature on corporate non-disclosure agreements.
• Provided calendar support to multiple Sr. Managers. Served a resource contact for events, budget tracking and quarterly goal tracking
• Escorted Executives to and from media interviews and photo shoots

Bachelor'S Degree Business Management, Business Administration And Management, General

Associate Of Arts (Aa), Business Administration