Glenann Spaulding Email & Phone Number

Chicago, Il, Us

Chicago, Il, Us

Chicago, Illinois, United States

Chicago, Il

Chicago, Il

- Various Temporary Executive Assistant Assignments

Chicago, Il

-Managed calendars and emails, responded to emails on behalf of Director-Organized daily schedule ensuring all necessary meeting materials updated and accessible-Scheduled meetings, internal and external, assisted with agenda preparation, coordinated attendee lists, RSVPs, meeting space, technical equipment and food, ensured meeting remained on time and on topic-Arranged and managed business travel using Orbitz and processed expense reports using PeopleSoft-Managed new hire onboarding, including work space set-up, technical equipment procured and in place, and prepared new hire agenda-Developed and maintained human resource files-Assisted department attorney processing and distributing construction contracts-Secured quotes, procured supplies and equipment within budget limits, reconciled budget monthly, and processed check requests for payment-Eight-month project beginning with call-for-entries and concluding with finalization of awards ceremony for the Legacy Project Award from the American College of Healthcare Architects-Phase 1: Legacy Award Call-for-Entries: Gathered images and provided information for submission of Galter-Feinberg Pavilions for the Legacy Project Award: -Phase 2: Legacy Award Juror Tour: Developed tour agenda, scheduled Juror interviews with hospital executives, patient-care professionals and the original architects for the project-Phase 3: Legacy Award Ceremony Preparation: Managed videographer contracting, facilitated production of Project Video. Provided additional images and video to Chairwoman of the Jury. Scheduled accommodations for project members and original architects attending the ceremony.

Chicago, Il

-Provided onboarding for patient-care staff-Developed and maintained human resource files-Monitored paid-time-off for staff-Created six-week schedules using Kronos for 400 staff members, including nurses, patient-care technicians, and various other staff-Reconciled schedules in Kronos to daily staffing changes-Processed timecards using reconciled Kronos reports for biweekly payroll-Validated medical certificates for all patient-care staff and ensured certificates were renewed prior to expiration-Secured quotes, procured supplies and equipment within budget limits, and processed check requests using PeopleSoft-Reconciled monthly budget’

Various Companies

-Various temporary assignments, including a long-term Executive Assistant assignment at Starcom Mediavest Group

Chicago, Illinois

-Prepared and distributed Board of Directors’ books and Audit Committee materials for quarterly meetings-Prepared and filed SEC Forms 3, 4 and 5 for all Section 16 staff and non-employee directors-Prepared and filed Forms 8-K as required-Assisted with preparation of Proxy Statement and Annual Report-Monitored outside auditor’s fees and reconciled to Audit Committee pre-approved limits-Maintained and updated real estate and vendor contracts using SalesForce.com-Arranged and managed business travel and processed expense reports-Monitored paid-time-off for staff

Chicago, Illinois

-Managed calendars and emails, responded to emails on behalf of CEO-Organized daily schedule ensuring all necessary meeting materials updated and accessible-Scheduled meetings, internal and external, assisted with agenda preparation, coordinated attendee lists, RSVPs, meeting space, technical equipment, and food-Arranged and managed business travel and processed expense reports using Concur-Bank Sponsored Tables at Annual Galas and Events-Prepared invitations for guests attending bank sponsored events-Coordinated seating for guests at CEO table-Ensured all necessary materials and documents delivered to attendees