Senior Executive Assistant at CLS Group

Supporting the Head of EMEA Wholesale Payments and the Business Manager. Previously supported senior MDs, EDs and VPs in Capital Markets and Treasury Services. Performed diverse administrative duties requiring confidentiality and ability to work in a fast-paced environment, managing various stakeholder requirements. • Advanced, proactive diary management, facilitating swift set-up of client and internal business partner meetings for EMEA Regional Head and Business Manager • Demonstrated complete ownership of role, processing complex variety of tasks and high volume email management (where applicable)• C-level communication with global senior executives, bankers and EA’s to arrange and coordinate both internal and external events • Supported requirements that vary from day to day - dependant on upcoming events and deadlines• Organised international travel, accommodation and Visas • Finalised complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.• Managed expense processing through Oracle, reimbursement, personal amounts owing and account reconciliations• Completed general administrated duties; expense submissions via CONCUR, AMEX card Reconciling and processed invoice payments, arranging meetings, etc. • Provided ad-hoc administration and assistance with projects where required • System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.• Became integral part of business, understanding group priorities and Banker expectation, resulting in consistently being top-rated at end of year performance reviews.

• Managed the front of house for meet and greet• Managed processing for invoices for the Finance Department (using IMAL system)• Created and logged variety of distributed mail• Maintained and ordered stationary supplies• Booked couriers and transport• Booked meeting rooms and arranged refreshments• Provided administrative support when required

Provided secretarial support to 2 senior directors including maintaining timesheets, diary management(including arranging meetings, booking of meeting rooms and refreshments) and managing travel arrangements• Processed expenses and time-sheets• Provided administrative support to the wider team, assisting with preparing reports presentations and other client material, copy and audio typing• Created new client profiles (using TMS), maintaining a detailed client profile database (using IPS)• Assisted with client engagement take on process and charge code setups• Created, logged and distributing mail• Managed the front of house meet and greet