Grace Sullivan Email & Phone Number

Rockland, Ma

Design, polish proposals, presentations, white papers, and marketing collateral.

Hingham, Ma

Hingham, Ma

Meet with subject matter experts to update, rewrite and design Vendor Manual

Boston, Ma

Design executive presentations

Greater Boston Area

Effective presentation development and design for high-level executives, clients/prospect visits, industry conferences, client and internal corporate board meetingsEnsure presentation key message and structureDevelop story board and project timelinesDesign complex animation builds, insert sound/video clips for effect when appropriateCreate Excel data charts/graphs; import into PowerPointAV support during external event presentationsAssist presenters to confidently and successfully execute presentationsAssist in responding to requests for proposal and informationCoordinate accurate execution of print materials

Coordinate, compose and complete RFPs, RFIs, questionnaires/vendor profiles ensuring strict adherence to response formats, content requirements/specifications and deadlinesOutline project timelinesWork with internal departments to collect precise response information and pricingProduce PowerPoint presentations for follow-up rounds of bid process for external clients / internal meetingsMaintain company databases and files of RFP's, vendor questionnaires and contractsTrack success rate of proposals/information requestsCompose, maintain and update response resource databaseDesign brochures and marketing material for Managed Service ProgramsPrepare subsequent company-to-company contracts for execution and mailingCreate user manuals for MSP / internal departmentsDesign ads for newspapers, magazines and trade showsConduct orientation for new sales staff

Produced PowerPoint presentations for follow-up rounds of bid process for external clients / internal meetingsCoordinated, composed and completed RFPs, RFIs, questionnaires/vendor profiles ensuring strict adherence to response formats, content requirements/specifications and deadlinesOutlined project timelinesWorked with internal departments to collect precise response information and pricingMaintained company databases and files of RFP's, vendor questionnaires and contractsTracked success rate of proposals/information requestsComposed, maintained and updated response resource databaseDesigned brochures and marketing material for Managed Service ProgramsPrepared subsequent company-to-company contracts for execution and mailingCreated user manuals for MSP / internal departmentsDesigned ads for newspapers, magazines and trade showsConducted orientation for new sales staff

Human Resources Director and AttorneysProvided high-level administrative support Assisted Human Resource Attorneys with campaign research, brochures and handoutsPrepared legal documents, monthly safety reportsArranged travel and lodgingMaintained inventory of office supplies and equipment

AccomplishmentsCompleted 300+ proposal and information requests yielding 100% on-time submittal ratio, 72% successful bid response ratioReceived/logged/tracked proposal and information requests in client databaseDeveloped project outline to ensure timeliness of response submittalsFormed responses to requests within the RFP/RFI documentsDesigned posters, newsletters, user manuals and related marketing materials for managed vendor programsCreated, maintained and updated generic responses for RFP/RFI resource databaseResearched/logged detailed information and pricing from appropriate corporate departmentsProofread, edited and assembled final document prior to submittalPrinted, bound and ensured all RFP/RFI delivery specifications Coordinated materials with external print vendorsTracked results of awarded opportunities, reasons for success/failureCreated effective PowerPoint presentations for existing and prospective clientsUtilized Adobe PhotoShop, Illustrator and PageMaker Planned, designed, printed and distributed marketing materials for software productsCoordinated logistics for trade show presentationsPublic relations at trade shows and product conventionsPrepared weekly/monthly sales reports