Grace Leon Email & Phone Number

San Fernando, Ca 91340

Responsible for managing the Executive Office in an efficient and discretionary manner thereby relieving the Chief Executive Officer of operational and administrative details.Essential Responsibilities:- Prepare financial, statistical, management and other reports- Coordinate conferences, meetings and travel- Manage business and personal calendars for the CEO- Maintain all business and personal financial records- Run business and personal errands- Create and maintain all business and personal files of the Executive Office- Identify and recommend solutions for process improvement and efficiency

Encino, Ca

Encino, Ca

Provide support to Company Principals and Contracts Manager all the while handling various business components:- Oversee all aspects of premium accounting - Generate monthly reports- Update client web-based sites- Monitor files and spreadsheets related to policy renewals- Maintain company’s CRM database current- Revise admin manual to include extended responsibilities- Establish relationships with clients and prospects to identify their needs- Review and reconcile office orders- Record all expenses via NeatScan system- Prepare expense reports- Manage all incoming and outgoing mail including equipment

Burbank, Ca

Provide administrative support to Senior Vice President of Operations, team of executives and department on multiple projects.- Organize international and domestic travel; meeting the needs and schedules required- Prepare expense reports- Generate data of monthly Budget Reports via SAP System to monitor expenditures- Reconcile corporate credit card statements- Oversee Sr Vice President’s calendar and time off calendar for entire Operations department- Assist in the relocation process for a team of 64 people- Inventory management (including purchasing) of break room and office supplies- Arrange product proposals for quarterly account review meetings- Develop, coordinate, and execute departmental social events and employee recognition programs - Manage on-boarding of all new personnel – including contractors and vendors- Coach others in the operation of SAP technical resources to facilitate proper system workflow

Provide administrative support to Vice President of Multi-Media, team of five executives and visiting executives.- Ensure Vice President’s calendar is always current- Develop and a maintain records management system- Process expense reports, invoices, and purchase orders- Arrange travel and compile detailed, printed itineraries- Expedited incoming/outgoing shipments to receiving recipient- Maintain a contact list of VIPs easily accessible and current