Gretchen Mc Grath Email & Phone Number

Barnegat Township, Nj, Us

New York, New York, United States

• Managed executive calendars and priorities, enhancing client engagement and optimizing workflows.• Orchestrated executive and client meetings, ensuring seamless logistics and preparations.• Streamlined administrative processes, reducing inefficiencies and improving turnaround times for executive requests.• Led project management efforts for leadership teams, driving action items, coordinating resources, and ensuring timely completion of strategic initiatives.• Generated and analyzed project health reports, improving overall tracking and reporting accuracy.• Facilitated compliance processes, including NDA management and vendor setups.

Barnegat, New Jersey, United States

• Managed CEO’s calendar and travel logistics, optimizing travel itineraries for maximum efficiency and cost-effectiveness.• Developed and executed social media strategy, increasing engagement across platforms like Facebook, TikTok, and Instagram.• Coordinated digital and print advertising campaigns, enhancing brand visibility and client outreach.• Managed invoicing and payments through QuickBooks, ensuring accurate and timely financial transactions.• Designed and distributed press releases, contributing to media mentions and brand awareness.

New York City Metropolitan Area

• Supported C-level executives in a high-growth startup environment, managing complex domestic and international travel arrangements across multiple time zones.• Acted as a gatekeeper, handling high-priority communications and sensitive matters with discretion.• Planned and executed high-profile offsite multi-day events for over 250 people• Improved executive time management through comprehensive calendar management, reducing scheduling conflicts.• Collaborated cross-functionally with IT and office services to ensure seamless technology setup and execution of client meetings and internal events.• Led special projects, adapting quickly to evolving business needs and delivering results on time and within budget.

Parsippany, Nj

• Supported C-level executives, managing complex domestic and international travel arrangements across multiple time zones.• Acted as a gatekeeper, handling high-priority communications and sensitive matters with discretion.• Planned and executed high-profile offsite multi-day events for over 250 people• Improved executive time management through comprehensive calendar management, reducing scheduling conflicts.• Collaborated cross-functionally with IT and office services to ensure seamless technology setup and execution of client meetings and internal events.• Led special projects, adapting quickly to evolving business needs and delivering results on time and within budget.

Parsippany, New Jersey, United States

• Supported C-level executives, managing complex domestic and international travel arrangements across multiple time zones.• Acted as a gatekeeper, handling high-priority communications and sensitive matters with discretion.• Planned and executed high-profile offsite multi-day events for over 250 people• Improved executive time management through comprehensive calendar management, reducing scheduling conflicts.• Collaborated cross-functionally with IT and office services to ensure seamless technology setup and execution of client meetings and internal events.• Led special projects, adapting quickly to evolving business needs and delivering results on time and within budget.

Parsippany, Nj

• Supported C-level executives, managing complex domestic and international travel arrangements across multiple time zones.• Acted as a gatekeeper, handling high-priority communications and sensitive matters with discretion.• Planned and executed high-profile offsite multi-day events for over 250 people• Improved executive time management through comprehensive calendar management, reducing scheduling conflicts.• Collaborated cross-functionally with IT and office services to ensure seamless technology setup and execution of client meetings and internal events.• Led special projects, adapting quickly to evolving business needs and delivering results on time and within budget.

Parsippany, Nj

• Managed travel coordination, scheduling, and expense reporting for senior leadership, streamlining administrative processes.• Coordinated events and conferences for large audiences, overseeing logistics, vendor relations, and on-site execution.• Developed efficient filing systems that improved accessibility and information management.• Led the onboarding process for new hires, improving the transition process for employees and managers.

Parsippany, Nj

• Oversaw daily operations for 110 employees, ensuring smooth workflows and efficient processes.• Coordinated tools, equipment, and resources for new hires to support seamless onboarding.• Developed and implemented office policies to enhance efficiency and consistency.• Supervised staff and managed vendor relations for cost-effective service delivery.• Monitored inventory, processed purchase orders and invoices via SAP and SRM, and identified cost-saving opportunities.• Acted as the primary point of contact for external agencies, ensuring effective communication.• Managed office equipment and IT needs, including procurement and maintenance.

Parsippany, Nj

• Provided comprehensive support to the Executive’s office and finance team, handling complex calendar scheduling, document preparation, and travel arrangements for executives and board members.• Handled high-priority, confidential communications and sensitive materials, ensuring accuracy and discretion in all executive tasks.• Supported presentations and managed multiple projects to ensure timely completion.• Organized and managed offsite multi-day events for over 250 people, including a multi-day conference with unique experiences like a private dinner cruise on Biscayne Bay.

Parsippany, Nj

(Temporary position)• Managed executive calendar and prioritized meetings and tasks.• Coordinated domestic and international travel arrangements.• Handled confidential and time-sensitive materials.

Parsippany, Nj

• Relieved executives of administrative tasks, enabling focus on high-level priorities.• Scheduled and coordinated complex calendars, meetings, and web conferences with seamless logistics.• Managed confidential and time-sensitive materials with discretion.• Arranged domestic and international travel, including air, car, and hotel bookings.• Drafted and edited letters, memos, and reports.• Developed office procedures for records, filing, and administration.• Utilized Microsoft Office Suite for efficient task management.• Planned and executed events for up to 600 attendees, managing logistics and registration. • Led project teams with strategic planning and creativity.• Conducted detailed research using databases and online tools.• Applied industry knowledge to achieve organizational goals.

Whippany, Nj

• Supported up to 4 executives in roles such as Executive Assistant, Office Manager, and Personal Assistant.• Provided comprehensive administrative support to executives, optimizing their focus on strategic tasks.• Managed confidential and time-sensitive materials with discretion.• Prepared and managed routine and advanced correspondence, including reports and memoranda.• Resolved clerical and administrative issues within the office.• Developed and implemented office procedures for filing, records, and communication.• Greeted vendors, customers, and visitors; arranged transportation as needed.• Applied industry knowledge to daily tasks and challenges.• Led and executed projects with creativity and flexibility.• Conducted comprehensive research using various databases and resources.

Parsippany, Nj

• Receive, review, process, and report order status and errors, assisting service representatives as needed• Ensure timely and accurate customer maintenance and billing, enhancing satisfaction and revenue• Develop programs in Excel and Access to streamline order review and reporting processes• Coordinate order and maintenance reviews and reports across three customer care centers in the U.S.

Education record

Activities and Societies: Delta Phi Epsilon

Education record