Acting Administrative Assistant, Recreation Assistant
Current
Malibu, California, United States
• Processed bills and invoices for payment, prepared and transmitted a variety of financial documents, prepared Cal Card statements and other fiscal transactions, worked extensively with spreadsheets to track and report expenditures of different accounts.• Attended to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, preparing timesheets, ordering and coordinating supply orders, and operating office equipment. • Prepared monthly reports for City commissions and expenditure reports of financial data. • Received and screened visitors and telephone calls; provided information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures and ordinances.• Performed project research and report preparation related to the activities of the department.• Trained new employees on the use of software programs including RecPro and CivicPlus.• Created content for social media sites such as Instagram, Facebook and Twitter. Organized city programs into a social media calendar for posting.• Assisted with planning and organizing City programs, activities, and events.• Communicated information and appropriately responded to inquiries from the generalpublic, contract instructors and City staff in person, via telephone, and by email.• Collected program registration fees, prepared records, and produced activity reports.• Explained and enforced Department rules and regulations governing facilities, parks, andprograms.• Assisted in the development and promotion of programs including marketing and graphicdesign.• Conducted routine facility inspections and documented usage and safety/maintenance issues • Prepared facilities for programs and reservations.• Assisted with minor maintenance of recreational facilities and equipment including cleaningand stocking facilities.• Represented the park and recreation interests of the City.
