Guy Colston Email & Phone Number

Tucson, Arizona Area

New York, Ny

Assisted in recreating the Records Dept. WebsiteSet up policies and procedures for the IP Records Dept.Researched information to create and initiate a Records Dept disaster preparation plan.Initiate a firm live records audit on a monthly basis.Prepare presentation for corporate vendor comparison for contracted companies.

New Yok, New York

Integrating transferred files and newly opened files into the Legal Key Records Management SystemAuditing attorney files on a weekly basisCreating new files for cases that are opened on a regular basisSetting up procedure of handling cases that are closed or abandonedAssisting staff with the location of filesSetting dispositions in Legal Key Records Management Systems when files are transferredDaily up keeping of the IP File RoomUpdating daily incoming IP mail delivered from the USPTO and foreign associatesPreparing case presentations used for opposition briefs.Entering new/update patent and trademark data into CPI Docket DatabasePreparing spreadsheets for the location of trial exhibitsRevising docketing management system (CPI) with patent and trademark numbers when applications are updated by the USPTOInforming attorneys and administrators on the status of open and closed recordsPreparing check request and assisting in accounts payableImplementing a new file system, process and procedure as well as training staff on the new procedures

Handle all aspects of records management, including workflow processes file storage, and inventory proceduresPreparing litigation and prosecution files to be sent offsite by labeling and creating location spreadsheets for files that are kept at our onsite storage location.Initiate regular pick-up times for storage pick-ups.Initiate periodic purge of the litigation and prosecution file room by removing dead filesDaily filing of litigation and prosecution documentsAssist attorneys and paralegals with trial preparation, including document retrieval, document reproduction, redaction of documents and logistics