Administrative Assistant
Current1-Monitors status of expenditures and allotments through IMIS, records variations, updates budget tables.2- Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevantintergovernmental and expert bodies.3- Prepares recurring reports as scheduled and special reports as required for budget preparation, audits or otherreasons.4- Follows-up on actions related to the administration of the unit's human resource activities, e.g., recruitment,placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuringconsistency in the application of regulations and procedures.5- Coordinating between departments and operating units in resolving day-to-day administrative and operationalProblems.6- Processes payment of contractors’ invoices and monitor the payment7- Maintains up-to-date work unit files (both paper and electronic).8- Assists in maintenance of financial records and monitoring systems to record and reconcile expenditures, balances,payments, statements and other data for day-to-day transactions and reports.9- Prepares correspondence and reports, as required, on general administrative and financial tasks.10 - Improve the quality of work.11- Assists in the preparation of office budgets applicable to staff and servicing costs and maintains budgetary controlrecords.12- Maintains vacancy announcement files and updates track vacancy announcements.13- Reviews requisitions for goods and services to confirm (a) that correct objects code of expenditure have been charged, and (b) availability of funds.
