Project Title:Gina Krog Topside EPCH ProjectResponsibilities:Reporting to Contract Manager at Contract Department.Preparing the status of Variation Order and/or Variation Order Request. Preparing Variation Order and/or Variation Order Request for Contractor and get approval from the Client.Preparing Variation Order for Subcontractor based on variation order request and get approval from the project management.Preparing Disputed Variation Order to Subcontractor.Preparing the estimation for Variation Order Request for Contractor based on Subcontractor’s VOR.Preparing draft letters to response on contractual issues.Performing other administrative duties as may be required from time-to-time.Filing Systems.Additional Tasks:As an assistance to the Interface Manager.Preparing draft letters related to interfacing matters.

Dec 2013 – Feb 2014 (2 months)Project Secretary / Technical AssistantProject Title : SRC Terminal Synergy Project Sriracha, Thailand, PTT Public Company Limited Shell Jawa (Biodiesel) B10 Project in Pulau Laut, SHELL. June 2013 – Dec 2013 (6 months) Procurement, Inspection/Expediting Assistant (Seconded to downstream office) Procurement DepartmentProject Title : LYCHEE Project - ARKEMA Responsibilities : Served as a focal point for General administration and facilities matters, answering and directing phone calls, sort incoming mail, drafting correspondence, and etc.Arranged meeting with Vendors & Client (ARKEMA) related to Procurement, Inspection & Expediting activities and prepared meeting materials. Provided support to Procurement, Inspection & Expediting team in term of calling vendors/suppliers for Progress Meeting. Prepared Letter of Intent (LOI) and Letter of Award (LOA). Create PO based on internal requisition form in AMUSE. Managed calendars and keeping up-to-date Vendors contact details (i.e. names, office addresses and telephone numbers) for the team. Follow up with the suppliers on shipment status. Assisted department unit (logistic, inspection & expedition) regarding equipment delivery timeframes and customs approvals.Updated & maintained reports (weekly) in Excel – for tax exemption and spare parts list status. Assisted Inspection Coordinator in preparing inspection progress report. Issued SRN & IRN using AMUSE System. Prepared travel arrangement for the procurement manager & teams for site visit. Responsible on documentation and filing system in accordance with The Company's procedures & policies. Additional tasks: Assisted Engineering Department to update, and manage the code and standards of Petronas Technical Standards (PTS) for documentation purposes. Assisted Proposal Department on re-typing the Cost Time Resource (CTR).

Reported to Project Manager at Project Department as Project Secretary. Managed contact details, emails, composes and releases a variety of correspondence and communications on behalf of the Project Manager. To screen telephone calls, maintain appointments and travel arrangements. Conducted logistical arrangements for business visa, transportation, flight and hotel bookings (PMs and third party inspectors). Provides office administrative work and setting up meeting arrangement including taking minutes of meetings. Drafted and typed letters, memos, slide presentation for Project Manager.Produced new inspection report templates using MS Word and Excel for use by Project Manager & Inspectors.Repaired format inspection report for Project Manager & Inspectors. Organised small events for the project team (farewell, birthday party, festive season and etc.)Maintained systematic documentation and record keeping and management for reference and easy retrieval of documentation (hard and soft copies), manuals and handling of computerize database system. Prepared Work Order and Travel Requisition Form into GILPOS. (Logistics, Accommodation and Finance). Received, checked, updated and distributed all incoming invoices in a timely mannered and prepared as per company procedure and requirements. Implemented documentation filing, records and updates to ensure documents are kept in the electronic data base for softcopy retrieval. Provided administrative support to the project manager in areas such as maintaining his calendar and maintaining record-keeping systems; develops and maintains databases and/or spreadsheets. Assisted in preparing government’s agencies permits submission, inclusive of compiling all required documentation. Provides support for meetings, workshops and presentation when required.

Assisted for any requirement needed by GM, Construction; liaise with several divisions to fulfil any paperwork.Received and screened visitors, telephone calls and correspondence directed to the GM.Coordinate all GM travel arrangements. Keeping and organized the General Manager Agendas.Organized weekly departmental meetings and management meeting.Drafted and typed letters, memos, slide presentation for GM.Compiled, recorded, and distributed (by email/fax) minutes of meetings.Organised small events for the project team (farewell, birthday party, festive season and etc.)Assisted corporate communication department with event / function organisation as required. (Ground breaking ceremony, business events, and etc).Knowledge - Project Execution to Raise LA (Contract) using the SAP System. Knowledge - Project Execution to Raise PO (Purchase Order) for current year (LA). Dealt with worldwide airport management on study/benchmarking site visit Hong Kong and Incheon-Korea airport. Interact with HR (HQ) pertaining requisition forms & agency in compiling the documents needed for business visa; Prepared all the required benchmarking documentations;Travel arrangement, accommodation and transportation. Arranged and scheduled meetings and appointments, organizing and preparing files, handling travel arrangements, requisition forms, performing research, and information distribution for GM and project team. Assisted Legal & Contract Manager in typing agreements, amendments, and giving response with consultants for any inquiries related to contract agreement. Kept records, file and update of all correspondence, information, events and incidents and to produce as and when required. Setup and upkeep filing system and archives system for all project related.

Served as the focal point to personnel, arranging and scheduling meetings and appointments, organizing and preparing files, handling travel arrangements, requisition forms, and etc. Arranged appointment, meetings and discussion internal/external; via letters / memos / phone / calls / e-mails. Arranged appointment, meetings and discussion date / time / venue / room booking / refreshment / documents needed and etc. Site visit (offshore) arrangement, accommodation, travel requisition, transportation, chopper booking and etc.Provided secretarial, administrative and clerical assistance to the personnel where necessary. Undertook documentation control and handle statutory/project files such as coding, recording and labelling the docs. Co-ordinated implemented and integrates administration functions between the department and other parties (internal and external). Recorded all the incoming and outgoing documents, chop received the incoming documents and take the necessary action for all the outgoing documents. Prepared petty cash/advances (if needed), booking air ticket, hotel, preparing expense claim for domestic and international travelling.Organised small events for the team (farewell, birthday party, festive season and etc.)Monitored the office stationary.

Provided assistance to Technical Services Manager as his Secretary. Responsible for the preparation of tender documents, presentation and etc as required. Key-in the Cash Payment, Invoices, Vendor Invoices, and Payment Voucher using Biztrak Business Solutions software. Issued PO, DO, Invoices, Cheques, Vendor Invoices, Payment Voucher to finance department, procurement, and Human Resources. Assisted Human Resources Manager with KWSP, LHDN and SOCSO for employees. Assisted HRM as Administration Executive, maintaining filing system, staff salary, and admin work. Responsible in performing variety of administrative, secretarial and clerical duties independently. Provided information via telephone and dealing with incoming and outgoing correspondence. Handled travel arrangements, flight ticket booking, itinerary, and hotel reservation. Organized and maintained filing and retrieval systems, copy, and/or deliver documents. Scheduled and organized meetings and appointments. Typed letters, memos, reports, documents and prepared labels, envelopes, and etc. Arranged appointment, meetings and discussion internal/external; via letters / memos / phone / calls / e-mails. Arranged appointment, meetings and discussion date / time / venue / room booking / refreshment / documents needed and etc. Produced typing document letters/memos/paperwork’s/presentations. Recorded all the incoming and outgoing documents, chop received the incoming documents and take the necessary action for all the outgoing documents. Prepared petty cash/advances (if needed), preparing mileage claim for domestic and international travelling. Organised small events for the team (farewell, birthday party, festive season and etc.)

Assisted General Manager as Secretary. Responsible in performing a variety of administrative, secretarial and clerical duties independently. Scheduled and organized meetings and appointments. Maintained paper and electronic files. Provided information via the telephone and dealt with incoming and outgoing correspondence. Arranged travel arrangements, flight ticket booking, itinerary, and hotel reservation. Organized and supervised filing systems. Typing documents, memos, making appointments, sorting and opening post and outgoing post. Prepared meeting room, before, during and after meeting and meeting documentation.