Heather Mitchell Email & Phone Number

Fort Saskatchewan, Alberta, Canada

• Sorting and verification of invoices received via e-mail• Entering of materials invoices in LN Infor and matching to receiving done in EAM. • Clearing up material invoice discrepancies with purchasers• Forwarding service invoices through K2 Workflow system and entering of approved invoices.• Respond to internal and external accounts payable inquiries• Confirm coding and entering of approved non-purchase order invoices• Reconcile vendor statements and follow up to resolve any discrepancies• Contributes to team effort by accomplishing related results as needed

Edmonton, Alberta, Canada

• Full cycle Accounts Payables for multiple shopping centers at Head Office• Receive and sort invoices, and ensure they are billed correctly • Code and post invoices, then submit for coding review and approval• Prepare weekly cheque and EFT payments, disburse for approvals, and mail out cheques• Entering and processing of weekly employee expenses• Handling of the petty cash, and recording of expenses

Edmonton, Alberta, Canada

• Entering scanned/emailed invoices into separate JDE queues for co-workers to process• Forwarding entered project invoices to management for PO revisions and approvals• Matching entered fleet invoices to purchase orders and packing slips• Requesting packing slips and purchase orders for fleet invoices that do not have a match

Edmonton, Alberta, Canada

• Full cycle Accounts Payables for three auto dealerships at Head Office• Coordinating invoice coding and approvals with the dealership’s controllers and managers• Processing of inventory invoices via pre-invoicing of purchase orders• Weekly EFT and manual cheque runs, including setting up of macro for EFT’s

Edmonton, Alberta, Canada

• Managed a high volume Payables workflow for numerous mining and civil construction projects• Processing of complex, high value invoices involving labour, equipment and supplies• Matching of invoices to packing slips for purchases to be paid through COGEP’s Guide TI• Receiving and acquiring approvals for employee expenses to be processed and paid• Maintaining purchase orders received from in-office and remote purchasers• Ensuring that subcontractors had current safety clearances per contractsAccomplishments• Adapted tracking of hotel reservations and invoices from an internal database to Excel, for use by multiple payables staff to ensure prompt payments

Edmonton, Alberta, Canada

• Processing Accounts Payable for 15-20 commercial, office, and industrial properties• Receiving and filing of purchase orders from operations assistant• Matching received invoices to purchase orders and acquiring approvals for payment• Maintaining Excel spreadsheets of monthly contract purchase orders• Tracking of utility invoices, including chargebacks for vacant tenants • Batching of payment packages to forward to Calgary for data entry and payment• Monthly reports for Accounts Payable, including the open purchase order summary• Entering monthly accruals and re-class journal entriesAccomplishments:• Self-directed training via review of existing documents and various communications from the Calgary and BC locations, as this was a newly created position in the Edmonton office

Edmonton, Alberta, Canada

• Processing invoices for repairs to rental units for up to 200+ retail rental stores• Matching invoices to purchase orders, coding and entering invoices for payment• Preparing weekly supplier payment cheque runs • Assisting supervisor by checking the coding of co-workers batches• Maintain purchase orders received from regional and store managers• Occasional reception including switchboard, and sorting and distributing of mailAccomplishments:• Implemented a successful process for vendors to pay their Invoices in a timely manner, reducing their payments from 60+ days to net 30 days• Created coding spreadsheets to make the coding process easier and less time consuming, especially for larger accounts

Edmonton, Alberta, Canada

• Provided administrative support including data entry into a corporate software system• Processed purchase orders for approval• Sorted and distributed mail, reception relief and maintained filing system• Assisted Purchaser in tracking raw materials, and placed orders when required• Managed Approved Contractor Agreement database, including contacting approved contractors regarding WCB and current insurance certificatesAccomplishments:• Created a spreadsheet to track contractors which was adopted by other IPEX offices• Developed a spreadsheet to track cab vouchers, simplifying month-end reconciliations• Assisted in the IPEX United Way campaign