Heather Cottriel Email & Phone Number

San Diego, Ca, Us

San Diego, Ca, Us

San Diego, California, United States

• Collaborates closely with VP on schedule, agenda, speakers, presentations, logistics, and execution of various standing meetings including All Hands, Staff Meetings, and Corporate Marketing Onsites• Implemented quarterly calendar reviews with VP to present data on current meeting trends and provide recommendations and guidance• Coordinates daily schedule requiring significant discernment and creativity to ensure priorities are being met accordingly• Handles sensitive and… Show more • Collaborates closely with VP on schedule, agenda, speakers, presentations, logistics, and execution of various standing meetings including All Hands, Staff Meetings, and Corporate Marketing Onsites• Implemented quarterly calendar reviews with VP to present data on current meeting trends and provide recommendations and guidance• Coordinates daily schedule requiring significant discernment and creativity to ensure priorities are being met accordingly• Handles sensitive and confidential information with diligence and discretion• Prepares and submits expense reports on behalf of VP; Reviews all reports submitted to VP for accuracy and policy compliance prior to approval• Researches inquiries on behalf of the VP and team as it relates to processes and provides high-level report-outs on findings• Collaborates on special projects with Global Creative Studios, Patient Advocacy, SPARK, Digital Marketing, and Social Media• Shepherds contracts, onboarding, purchase orders, and payment for high-profile vendors • Manages onboarding of new hires including submitting of HR, GIS, and Facilities requests as well as creating, customizing, and distributing 90-Day guide for new hire instruction• Similar duties as outlined in Sr. Admin. Partner and Executive Coordinator sections below Show less

Greater San Diego Area

• Coordinated with CFO and Internal Communications on recommendations, schedule, logistics and implementation of touchpoints to foster open communication between CFO and employees• Created copy and uploaded Workplace posts on behalf of CFO• Managed Finance Workplace page to build camaraderie, collaboration, and to drive distribution of information• Collaborated with Internal Communication on CFO Quarterly All Hands Meeting including scheduling, coordination of domestic and… Show more • Coordinated with CFO and Internal Communications on recommendations, schedule, logistics and implementation of touchpoints to foster open communication between CFO and employees• Created copy and uploaded Workplace posts on behalf of CFO• Managed Finance Workplace page to build camaraderie, collaboration, and to drive distribution of information• Collaborated with Internal Communication on CFO Quarterly All Hands Meeting including scheduling, coordination of domestic and international attendees, agenda, speakers, presentation collection and creation, A/V, meeting logistics, and happy hour• Worked closely with Human Resources and Internal Communications on communication plans, reorgs, timing, and proper cascade of information• Responsible for monthly CFO Staff Meeting including agenda, speakers, materials, minutes, and action items• Coordinated and executed Bi-annual CFO Staff Offsite including venue selection, contract negotiation, budget, rooming lists, MEOs, agenda, guest speakers, presentation materials, meals, and teambuilding activities• Managed annual Team Building activities and budget for CFO• Managed CFO annual goal submittal and quarterly tracking submission to Board of Directors• Coordinated dynamic calendars with competing demands from internal and external sources• Created and managed finance timeline for Board of Directors material review and submittal• Compiled and organized preparation materials for quarterly Earnings calls and Board of Directors meetings• Coordinated all aspects of domestic and international travel including passport and visa applications • Prepared and submitted expense reports on behalf of SVP; Reviewed all reports submitted to SVP for accuracy and compliance prior to approval Show less

San Diego, California, United States

• Managed and updated public facing website including copy, images, links, logos, creating new pages/posts, and removal of content as needed• Experienced in Canva creating web banners, images, and other promotional material while maintaining brand guidelines• Responsible for producing monthly digital newsletter distributed league-wide to the San Diego chapter• Coordinated public and internal events of various size and scope• Promoted events and fundraisers through social media… Show more • Managed and updated public facing website including copy, images, links, logos, creating new pages/posts, and removal of content as needed• Experienced in Canva creating web banners, images, and other promotional material while maintaining brand guidelines• Responsible for producing monthly digital newsletter distributed league-wide to the San Diego chapter• Coordinated public and internal events of various size and scope• Promoted events and fundraisers through social media platforms to drive awareness, attendance, and participation• Worked with businesses and the local community to drive participation in philanthropic events including attendance, sponsorship, and donation• Created Annual Report for distribution to Board of Directors, Sustainers, Investors, and Executive Team Show less

San Diego, California

• Responsible for the coordination of various high-level administrative duties and projects for nine executives• Experienced in local and international travel arrangements including visa applications• Coordinated details for Board meetings, earnings calls, call backs, and company-wide All Hands meetings• Assisted in investor relations website updates through Nasdaq, Inc.• Managed travel program in terms of policy compliance, site updates, and statistics review• Similar… Show more • Responsible for the coordination of various high-level administrative duties and projects for nine executives• Experienced in local and international travel arrangements including visa applications• Coordinated details for Board meetings, earnings calls, call backs, and company-wide All Hands meetings• Assisted in investor relations website updates through Nasdaq, Inc.• Managed travel program in terms of policy compliance, site updates, and statistics review• Similar duties as outlined in Admin. Partner positions above and Executive Coordinator section below Show less

Sacramento, California Area

• Responsible for the coordination and compliance of California’s largest CME program including large scale symposiums, dinner events, Grand Rounds, and regularly scheduled series across California, Arizona, and Nevada• Led CME regional and corporate conference planning, management, and execution from concept to actualization including venue contract negotiations, budgets, A/V management, staff management, promotional material creation, website copy and updates, registration management… Show more • Responsible for the coordination and compliance of California’s largest CME program including large scale symposiums, dinner events, Grand Rounds, and regularly scheduled series across California, Arizona, and Nevada• Led CME regional and corporate conference planning, management, and execution from concept to actualization including venue contract negotiations, budgets, A/V management, staff management, promotional material creation, website copy and updates, registration management, attendee communications, script writing, and speaker management (see symposium bullets in Executive Coordinator section for additional details*)• Oversaw promotional event marketing material creation and distribution including brochures, signage, programs, e-mail blasts, branding, etc.• Managed program timelines, budgets, speakers, vendors, and staff • Researched, prepared, and submitted grant applications and reconciliation• Solicited, coordinated, tracked, and managed financial support from outside entities• Gathered research and prepared scripts for event hosts and moderators• Assisted speakers with PowerPoint preparation including content, formatting, and media files• Oversaw and maintained webpage content and development• Prepared and distributed evaluations for all events, compiled and analyzed responses, and implemented changes based on feedback• Managed documentation of accreditation criteria, submission and tracking of information to the Institute for Medical Quality, state, and reaccreditation applications• Partnered with multiple specialty institutes to assist with achieving annual goals in terms of education, improved patient care, and marketing• Maintained, tracked, and produced AMA PRA Category 1 CME credit transcripts• Responsible for coordination and management of over 17 Regularly Scheduled Series (over 300 sessions per calendar year) Show less

San Francisco Bay Area

• Managed calendars and coordinated meetings including travel logistics, assembled background materials, organized agendas, and ensured proper distribution of information and materials• Interfaced at all levels both internally and externally• Prepared complex documents, spreadsheets, reports, and presentations• Managed Board Report information collection and compilation including proof-reading and editing• Drafted system-wide correspondence on behalf of SVP• Oversaw and… Show more • Managed calendars and coordinated meetings including travel logistics, assembled background materials, organized agendas, and ensured proper distribution of information and materials• Interfaced at all levels both internally and externally• Prepared complex documents, spreadsheets, reports, and presentations• Managed Board Report information collection and compilation including proof-reading and editing• Drafted system-wide correspondence on behalf of SVP• Oversaw and assisted with vendor and consultant relations including contracts and invoice processing• Assisted with on-boarding new hires including required documentation, access requests, and coordination of HR, IT, and Office Services needs• Greeted guests and prepared meeting rooms• Maintained department files in both digital and physical formats• Prepared expense reports monthly for SVP including reconciliation and reimbursement• Organized WebEx presentations for company-wide patient safety topics• *Managed large scale Dignity Health corporate-wide symposiums:o Scheduled site visits and assessed locations’ potential for eventso Negotiated and oversaw contract specifics to ensure events align with Dignity Health’s core values and event needso Selected and managed event staff pre-conference as well as on-siteo Coordinated presenters including contracts, honorariums, travel needs, and day-of program specificso Oversaw CME/CEU application process both pre- and post-conference for SVP and C-Suite programso Worked directly with hotel representatives to clearly and accurately communicate all meeting needs including but not limited to room set-up, meals, signage, and audio/visual (reviewed MEOs for accuracy), and attended pre-con meetingso Reviewed meeting presentations for quality assuranceo Designed and prepared giveaways for participants, thank you packages for speakers, and awards Show less

San Francisco Bay Area

• Responsible for registering and greeting all visitors including high-level executives• Answered incoming calls, responded to caller inquiries, and assisted in directing calls to proper departments• Oversaw mail delivery, sorting, return, and postage• Responsible for the signing of all office deliveries, notification of receipt to recipients, and documentation of arrival• Ensured copy/supply rooms were prepared and stocked for daily needs• Placed office supply orders for… Show more • Responsible for registering and greeting all visitors including high-level executives• Answered incoming calls, responded to caller inquiries, and assisted in directing calls to proper departments• Oversaw mail delivery, sorting, return, and postage• Responsible for the signing of all office deliveries, notification of receipt to recipients, and documentation of arrival• Ensured copy/supply rooms were prepared and stocked for daily needs• Placed office supply orders for general office needs and special request items• Submitted maintenance requests to building management and tracked status through to completion• Oversaw file storage archiving, documenting, and retrieval process• Managed office conference space reservations and scheduling• Provided administrative support to all departments as requested including special projects for CEO Show less

Greater San Diego Area

Similar duties as described below

Santa Barbara, California Area

Also held this role from May 2005 - July 2006• Provided administrative and legal support to President, Lead Attorney, and two associate attorneys• Coordinated travel for President, attorneys, staff, and clients• Monitored, updated, digitized, and indexed all case and client files• Responsible for drafting correspondence to clients, court, and opposing counsel• Responsible for preparing legal documents, performing legal research for pleadings, and exhibit preparation•… Show more Also held this role from May 2005 - July 2006• Provided administrative and legal support to President, Lead Attorney, and two associate attorneys• Coordinated travel for President, attorneys, staff, and clients• Monitored, updated, digitized, and indexed all case and client files• Responsible for drafting correspondence to clients, court, and opposing counsel• Responsible for preparing legal documents, performing legal research for pleadings, and exhibit preparation• Handled arrangements for service of process and court filings• Experienced in heavy calendaring• Generated, reviewed, and analyzed company statistics and reports monthly• Responsible for client relations including telephone calls, greeting guests, drafting correspondence, organizing meetings, setting-up conference calls, preparing bills, and tracking accounts Show less

Bachelors Of Arts, Communications, Psychology

Activities and Societies: Alpha Chi Omega Sorority

Professional Designation, Merchandise Marketing