Helen Fletcher Email & Phone Number

Loxley House, Nottingham

3 x casual assignments at Nottingham City Council- Property Management - Lenton Business Centres- Multi-Systemic Therapy (MST & MST-CAN) - Children's Integrated Services- Central Fieldwork, Children's Social Care

Bassins, Vaud, Switzerland

- Responsible for tracking dispatch and follow up of orders.- Assisting with planning logistics and marketing for sales events.- Facilitating and selling at Christmas markets onsite at Philip Morris Products S.A. Lausanne.

Lausanne, Vaud, Switzerland

- Deployment of requests for group coaching workshops: coordination between executive coaches, vendors, the shared service centre and global markets. - Responsible for tracking and follow-up of all requests in master files. - Providing leadership, guidance and process support to shared service centre operatives worldwide. - On-boarding of new coaches to the Philip Morris Coaching Faculty.- Co-ordination of pilot for in-house Leadership Insights HR tool: co-ordinating between project manager, vendors and markets to create a seamless customer experience.- Data management and monthly reporting/dashboard.

Lausanne Area, Switzerland

- Administrative support to the Vice President of Global Talent Acquisition and the Vice President of Leadership, Learning and Culture + the Leadership, Learning & Culture team (approx. 30 persons). - Management of high-volume calendars in a fast-paced environment across multiple time zones. - Travel arrangements and logistics in London, UK - Expense reporting using Concur (expense reporting system). - Close collaboration with recruiters and talent acquisition coordinators to compile interview schedules and acquire supporting documentation for senior hires. - Assisting Chief of Staff with creation of presentation slide decks and team communications. - Accounts Payable processing for Talent Acquisition team.

Morges

- Complex and detailed calendar management, extensive travel arrangements, visas and expense reporting (using SAP Concur). - Gathering and preparing materials for internal meetings/external industry and Board meetings. - Organisation of quarterly team meetings for President's senior management team, including team building activities. - Drafting and reviewing internal communications on behalf of the President. - Reminders of key meetings, deadlines, speaking engagements and events. - Collaboration with Head of HR for EMEA on people matters. - Building and maintaining relationships with key stakeholders. - Updating and maintaining databases, distribution lists and mailboxes. - Agenda compilation/meet and greet for external guests and senior executives. - Personal work and family appointments for the President. - Management of projects e.g. office re-organisation. - Providing guidance, support and training to the team of six executive assistants in the Morges office.

Morges

- Calendar management and high-level meeting arrangements for four IT Senior Managers including the EMEA Head of IT and administrative support to the EMEA IT team in the Morges office (25 persons). - Travel itineraries and full agenda planning for overseas trips (continental and intercontinental). - Expense reporting using SAP Concur. - Conference calls and video conference arrangements. - Event organization (up to a maximum of 60 attendees) including catering, accommodation, travel, promotional materials, gift ideas, budget management, marketing, displays, presentations etc. - Creation and facilitation of team building events to build and maintain team morale. - Catering selection and supervision of caterers for frequent team meetings and leadership meetings. - Arranging interviews, liaising with recruitment agencies and on-boarding for new employees and contractors. - Project/Workshop coordination, management and logistics. - Liaison and relationship building with key external partners. - Creation of presentations/charts using Powerpoint. - Minute taking at Leadership team meetings. - Invoice processing and Purchase Order creation using SAP. - Management of contracts and record keeping in database. Compliance regulation. - Proof reading of documents and communications for correct English grammar and wording - Point of contact for the EMEA IT organisation across multiple locations.

Vevey

- Providing support to Managing Partner and Chief Finance Officer in the Vevey Head Office and to two Operations Managers in the West African offices. - Arranging rotas, schedules, flights, transfers, accommodation for all expat personnel working in West Africa (approximately 20 contractors). - Liaising with Embassies regarding consular requirements for visas. - Calculation, recording and payment of wages for all expat personnel. - Setting up administration systems, templates and record keeping. - Training for local office staff on administrative processes to support the business. - Extensive liaison with and support to the local staff in the West African offices. - Credit control. - Compliance and audits i.e. ISO 9001. - Issue of twice yearly customer surveys to all clients, monitoring and keeping of records of results and providing follow up. - Ordering and monitoring of supplies for office/dealing with local suppliers and contractors.

London

- Supporting a Managing Partner, Director and two Investment Executives by taking and vetting telephone calls, arranging meetings and conference calls, making travel arrangements, arranging lunch and dinner bookings, printing reports and documentation. - Assisting the PR department with events e.g. Annual Portfolio Company meeting. - Setting up administration systems, templates and record keeping. - Liaising with colleagues in the European and Asia offices and providing cover for other assistants when on holiday/off sick. - Building relationships with main contacts from banks, law firms, portfolio companies and other private equity houses. - Varied personal work for the Managing Partner. - Providing reception cover.

Bachelor

Activities and Societies: School choir and Senior Band playing clarinetO Levels (6) and A Levels (3)

Education record