Hermela Assefa Email & Phone Number

Addis Ababa, Ethiopia

• Initiate, process, review, and follow up on HR administrative actions, including verifying that information and documentation comply with related rules, regulations, policies, and procedures. • Evaluate and propose improvements to work methods and processes. Assess the impact of changes and make recommendations on follow-up actions. • Research other cases, precedents, and related supportive information to analyze cases and present findings and proposals to the supervisor or concerning work unit at headquarters as appropriate. Document the case and finalize and communicate the outcome to concerned parties.• Oversee and provide support in contract administration and benefits and entitlements by reviewing and verifying information and documentation, determining and monitoring the eligibility of staff to receive benefits and entitlements.• Coordinate and provide a broad range of recruitment services.• As Office focal point for the Talent Management System, provide guidance and training to staff and managers on new functionalities and requirements, provide first-level support, escalate more complex issues to the next level and run reports and follow up as required.• Provide briefing and debriefing to staff including answering complex queries related to benefits and entitlements and HR procedures. • Collect and review information on HR-related matters and input complete data in the enterprise resource planning (ERP) system. Extract, compile and analyze HR data and information and prepare corresponding reports. • Keep abreast of changes to HR rules, regulations, policies, procedures, and developments and provide guidance and deliver training to staff with the view to building knowledge. • Attend and participate in meetings and workshops of UN agencies dealing with HR and UN Common System matters. Prepare reports for International Civil Service Commission (ICSC) surveys.

Addis Ababa, Ethiopia

• Implement HR strategy, policies, procedures, processes, and programs across the organization. • Partner with the department managers in designing recruitment strategy and implement in consolation with hiring managers. • Manages the talent acquisition process. • Develop and update job descriptions and job specifications.• Prepare recruitment materials and post jobs to appropriate media.• Screen candidates' resumes and job applications in line with the PSI/E Gender policy. • Conduct written exams, interviews, and other reliable recruiting and selection tools/methods to filter candidates within schedule. • Assess applicants' relevant knowledge, skills, soft skills, experience, and aptitudes. • Check candidates' references according to child safeguarding policy. • Prepare definite and indefinite contracts, prepare consultancy agreements, and IQCs. • Act as a point of contact and build influential candidate relationships during the selection process. • Promote PSI/E reputation as the best place to work. • Take ownership of candidate experience. • Manage Indefinite Quantity, Fixed Term Contracting Agreements. • Provide training to hiring managers.• Maintains compliance with Labor law and PSI/E rules and regulations.

Addis Ababa, Ethiopia

• Assist the development and review of human resource management plan and programs.• Implement HR strategy, policies, procedures, processes and programs across the organization.• Develop service level and customer interaction standards for all HR operational services.• ProvideconsistentHRoperationalservicestoHRstakeholdersusingeffectiveandefficientservicedelivery systems enabled by appropriate technologies.• Handle key talent management and development programs including succession planning, careerdevelopment, learning and development, leadership development, workforce planning, recruitment,job design, sourcing, performance management, and total rewards.• Interpret, Implement, and maintain quality assurance standards within HR.• Assist the Implementation of employee relations programs.• See HR trends in the organization and identify initiatives to mitigate risk areas.• Ensure regulatory compliance and reporting processes and activities relating to HR programs.• SupportthemanagementofroutineHRvendorrelationshipsandoperationalinteraction.• Handle disciplinary concerns of the PSI Ethiopia’s staff.

Addis Ababa, Ethiopia

Human Resource • Responsible for recruiting, selecting, orienting, and training employees.• Prepare Job Offer letters, Employment contracts, renewals • Manage staff registration and manage relations with the Ethiopian labor institution• Liaise with external providers (including insurances and pension) and ensure all staff are enrolled in benefits schemes and appropriate records are kept• Ensure that any formal notifications received by the organization around employment legislation • Ensure compliant with Ethiopian Health & Safety legislation• Line manage office attendants and admin volunteers• Act as the focal point for security and IT support • Prepare Final benefits and work certificates• Assist the department in effective and efficient Performance Management System •Facilitation of legal issues of the office in collaboration with the Legal AdviserProcurement • Prepares, reviews and compiles bid documents, and assists in setting selection criteria;• Prepares bid analysis and recommend the best offer as per selection criterion set;• Prepares contracts and purchase orders;• Checks quality and availability of requested items and collects proforma accordingly;• Follows up manufacture of samples and proof-reads, arrange technical inspection and final go-ahead orders;• Updates procurement status report;• Advises staff members on specifications, prices, availability and other procurement matters;• Summarize and prepares procurement status and purchase value reports;• Manage relationships with vendors, service providers, and landlord • Manage contract and price negotiations with office vendors, service providers and office lease• Undertake regular market and supplier’s assessments and maintain a database• Line manage Driver and Security Guards Logistics • Coordinate quarterly and annual asset and equipment inventory • Follow up on vehicles maintenance and safety• Arranging training for the drivers

Addis Ababa

• Communicate with program and support staff in matters of recruitment.• Prepare vacancies to be posted.• Post vacancies on various sites, including ATA website and ethiojobs website, in newspapers, with professional organizations, and in other position appropriate venues. • Receive and compile applications received and Prepare the CV summary of applications received.• Shortlist potential candidates and review final shortlist of hiring manager to insure it meets essential requirements for the position. • Prepare, schedule and facilitate interviews and written exams.• Attend interviews and follow up and collect interview evaluation from recruiting program and/ or support team.• Prepare summary of interview notes and evaluations.• Prepare and maintain recruitment filing and documentation.• Prepare and distribute follow up emails to candidates on the status of the recruitment (if they are shortlisted, rejected before or after interview and assessment).• Assist the HR Recruiting & Selection Manager in contacting and building relationships with professional organizations and universities including campus visits.• Assist the HR Recruiting & Selection Manager in compiling relevant candidate information and with any other urgent/ seasonal and routine HR tasks.

Addis Ababa

 Help the organization with issues related to the Transition Maintains and implement national staff insurance policies Responsible for staff recruitment and placement process; Proposes salary setting for recruited staff in consultation with the HRM; checks salary increment, promotion, reclassification, demotion, etc. are made in accordance with established policies; Produce new employee contract and also amend any renewals. Prepare employees work certificate for employees leaving the organization Prepaying payroll input for Addis Ababa Staffs and check payroll inputs form field office Oversees the administration of employees’ Group Life Term insurance policies, and liaises with insurers on important issues; Assist in disseminating information to staff regarding medical and other insurance cover. Assist in carrying out salary and benefits surveys, merit increment and technical adjustment if any. Promotes workplace safety and conducive workplace environment; Assists in enhancing staff performance and maintenance by establishing motivational and reward system; Participates in review of Human Resources development policies, systems, strategies, and prepares, compiles and document various periodical HR reports; Ensures that all staff follow Personnel Policy Manual and procedures as stipulated in the Agency’s Personal Policies Manual and the country law; Participates in processing consultancy service proposal, agreement and report on progress; Oversees consultancy payments according to the agreed payment installments; Organize orientation program for new staff; visits branch offices to orient staff on existing HR policies and procedures; Prepare periodic HR Reports/statistics; Assist HR Manager in consolidating the annual HR related report to the Head of Operations; Handles employee relation issues; Assists Legal Advisor and the HRM on court cases;

Addis Ababa

Merlin International, Addis Ababa (Ethiopia)▪Maintains and implement national staff insurance policies.▪Follow up reimbursement of employee’s medical claim.▪Facilitates international staff movement and assists in planning and purchasing of air tickets.▪Produce new employee contract and also amend any renewals.▪Produce periodic HR and Admin information that can help to produce periodic report.▪Prepare employees work certificate for employees leaving the organization▪supervise in maintenance of staff personnel files for national country office as well as for the field office.▪Travel to field site if there is HR issue.▪Perform other duty as assigned by the supervisor.▪Manage salary, all benefit packages, legal cases and terminations.▪Coordinate and follow up Periodic performance evaluation▪Follow up annual leave plan of staffs,▪Ensure that all staff recruitments and terminations are according to the Country’s Labor Proclamation and Merlin’s National Staff Regulation (NSR) and related policies and procedures.▪Handle disciplinary procedures and HR documentation.▪Maintain proper records of all staff▪Take the lead in recruitment for new positions▪Prepare monthly payroll input for the country office and check the filed office payroll inputs▪Handle all day-to-day routine HR activities.

Addis Ababa

Merlin International, Addis Ababa (Ethiopia)▪Maintains and implement national staff insurance policies.▪Assist the HR Manager in the recruitment and selection process▪Produce new employee contract and also amend any renewals.▪Prepare employees work certificate for employees leaving the organization▪Assist in maintenance of staff personnel files for merlin national country office as well as for the field office.▪Travel to field site if there is HR issue.▪Support Field HR Officers▪Perform other duty as assigned by the supervisor.▪Management of employment contracts, work and residence permits for Expat staffs.▪Follow up field and head office legal (court) cases in consulting with Lawyers and concerned department/project offices and report the outcomes.Preparing final benefit for employees leaving the organization.▪Prepare and co-ordinate application for appropriate visas, work permits and residence permits for all international staff following Government of Ethiopia (GoE) regulations;▪Process any issues related to Charity and Society Agency (CSA) and facilitate the preparation of periodical reports to be submitted to CSA office.▪Prepaying payroll input for Addis Ababa Staffs and check payroll inputs form field office

Addis Ababa

Merlin International, Addis Ababa (Ethiopia)▪Assist the HR Manager in the recruitment and selection process:▫Receiving /collecting application letters and C.Vs▫Facilitate the short listing process▫Preparing recruitment and selection minute▫Preparing job offer letter, reference check letter and employment contract▫Creating personal file for new staff▫Preparing induction schedule for new entrants▪Update personal files of all existing national and international staffs on daily basis.▪Assist in follow up of performance appraisal implementation of different department/project staff.▪Assist in management of employment contracts, work and residence permits and inform to the HR Manager.▪Support the HR Manager in following up of staff insurance cases and liaison with the insurance companies▪Assist thee follow up of legal (court) cases in consulting with Lawyers and concerned department/project offices and report the outcomes.▪Prepare expense authorization for the salary of temporarily employees▪Ensure complete and up-to-date filing of all Human resources documentations as per the agreed filing system.▪Support in keeping up-to-date electronic version of the required personal data of staff.▪Process clearance of work permit, residence permit and leave for good Visa▫Prepare and co-ordinate application for appropriate visas, work permits and residence permits for all international staff following Government of Ethiopia (GoE) regulations;▪Process any issues related to Charity and Society Agency (CSA) and facilitate the preparation of periodical reports to be submitted to CSA office.

Bachelor'S Degree, Business Administration And Information System

Certificate, Preparatory 2 Complete