As Procurement Officer & Facilities Administrator located in the Phoenix office of FTF, I support the financial accounting activities of the agency. I am responsible for working with 14 regional offices and other state agencies to develop, negotiate, and administer contracts and agreements to provide goods and services on a statewide basis. In support of the facilities responsibilities, I oversee all agency leases, facility projects, and renovations, from the initial planning through design, construction, and move logistics. Other duties include asset inventory, directing building maintenance, fire safety director, as making recommendations for improvement. As Procurement Specialist responsible for executing difficult and unique transactions within state and federal mandated policy and guidelines, requiring; reviewing, screening, and assessment of a wide range of proposals, purchase requisitions, research and investigate sources for specific services and supplies, work with staff in the development of bid specifications, prepare and issue bid requests, review contract quotations and/or proposals, monitor and evaluate contracts for specified requirements and compliance, develop and appraise applicable forms, policies and procedures relating to contract management. In addition, ensures proper training of staff regarding the procurement process. Special training is given to staff for our Managed Services Provider. Promoted to Procurement Officer & Facilities Administrator in November of 2022.As Executive Staff Assistant to the Chief Programs Officer. Provides support to the Chief Program Officer and Senior Director of Children's Health and Family Support. 2016 BAP (Beliefs, Actions, and Performance) Award recipient. Executive Staff Assistant to Communications and Public Affairs. Supported the Vice President of Communications, the Senior Director of Branding and Marketing, and a team of 14 staff. Promoted to support Chief Programs Officer in June 2016.

Experienced in handling a wide range of administrative and executive support related tasks for the CSO/SVP of Partner Sales and his direct reports. Organized programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget. Prepared Executive for all internal/external meetings, including research and documentation in order to support Executive in positive meeting outcomes. Acted as gatekeeper for assigned Executive with requests for Executive’s time and resources. Prepares agendas, notices, minutes and resolutions for corporate meetings. Manages the assigned Executive’s calendars and schedules appointments. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all Executive, external stakeholders, customers, and other VIP’s as assigned. Prepares the Executive’s weekly expense reports; reconciles corporate credit card account(s). Maintains confidentiality of all corporate, personnel and research matters.

Provides support to three executives; the CMO\SVP of Sales and Marketing, VP of Sales and VP of Marketing in addition to fifteen directors and more than 20 staff members. Maintains calendars, prepares correspondence, coordinates meetings and arranges travel. High level of professional and organizational assistance required. Also handles expense reporting, data analysis and event planning.December 2013 Associate of the Month.

Provided support to the Executive Team and the office in general. Executed logistics and presentations for the Board of Directors meetings. Support included meeting coordination, organizational assistance and expense management. High level of travel support required including international arrangements. Heavy scheduling of meetings via Outlook and Webex with regular catering arrangements. Formatting and modification of PowerPoint presentations, Publisher and Word documents.

EA to National Accounts and procurement specialist to the Controller. Served the National Accounts team in a multi-faceted position that included Database Maintenance and Procurement Management. Primarily responsible for support of one Vice President and three team members for meeting coordination, organizational assistance, travel arrangements, expense management, and preparation of client communications. Also responsible for preparation of client data, exports and imports, daily reporting and other projects requiring the SalesForce Client Relationship Manager. Additional assistance provided to the organization for Reception Coverage, Procurement of Office Supplies, Travel Services and Professional Property Photography.

Provided executive level support to the local leadership team and global officers of the company. This support included meeting coordination, organizational assistance, travel arrangements, expense management, and preparation of client communications and presentations and client interaction. Experienced in keeping sensitive situations and confidential documents private. Provided a professional image and demonstrated leadership skills. Exhibited initiative and teamwork by following through with all types of requests for a quality outcome. Additional expertise lies in destination, event and conference management. Supported the CEO of Healthcare Analytics and previously supported Finance, Pharma Sales and Facilities. Strong experience with event management. See Elaine Dorie, Jeff Kanis or Jan Hansen for a good reference!

As Billing Manager: Billing of all sales to all Airline Catalog and Internet Vendors and Program Partners. Provided customer service and account reconciliation for all Airline Catalog and Internet Vendors. Quarterly analysis, forecast and billing of Placement Fees for Airline Catalog and Internet Vendors. Daily banking included deposits of all mail order, placement fee and lessee checks. Billing and collection of property leases. Entered all transactions in Platinum Accounting System.As Procurement & Financial Analyst: Promoted to Billing Manager August of 2001. Retained all duties of Purchasing and Leasing Specialist in addition to acquiring: Assisted with data entry, analysis and production of monthly, quarterly and annual financial packets. Daily analysis and reporting of all Call Center Metrics. As Purchasing & Leasing Specialist: Promoted to Procurement & Financial Analyst in October of 2000. Procurement of all corporate operations goods and services, including the development of purchasing policies, capital expenditure regulations and request for proposal processes. Administration of American Express Corporate Purchasing Program for suppliers and American Express Corporate Credit Card Program for associate travel and expenses. Management and negotiation of all fixed asset leasing. Teamed with the Facilities and Finance groups for cost allocation, service assistance and metric reporting. Reported to the Controller. See Mark Truxal for a good reference!

As Purchasing Coordinator: Management of Intercompany Product Purchasing for all technology related hardware. Administration of American Express Corporate Purchasing Program for associates and suppliers. Vendor contract analysis, compliance and point of contact for all procurement services and consumableAs Facilities Coordinator: Promoted to Purchasing Coordinator in June of 1999.Responsibilities included administration of all building and facilities needs including service level agreements. Provided direct assistance to our Facilities Manager and Corporate Directors. Installation, implementation, and maintenance of two facilities maintenance servers and software, including development and integration of training documents, including user support. Coordinated scheduled services, requested quotes, and assigned all internal and external work requests, this included daily follow-up and tracking of facilities trends. See Mark Iaquinto for a good reference!

As Office Administrator: Vendor contact for all purchasing, services and maintenance coordination. This included technology purchases, office supplies, equipment leases, furnishings, building management issues and contract negotiations. Implementation of record retention policy, development and integration of file room inventory database with bar-coding. Managed all in-house and off-site record retention. Supervision of File/Mail/Supply Clerk. Actively participated in community service projects and other public relations events. Also held the following positions: Information Technology Support Coordinator: Promoted to Office Administrator in July 1995.Facilities Coordinator: Promoted to Information Technology Support Coordinator in March of 1994.File/Mail/Supply Clerk: Promoted to Facilities Coordinator in March of 1992. See Rob Cantrell, Robin Langsmith or Toni Zody for a good reference!