Heather D. Email & Phone Number

New York, New York, United States

Executive/Personal Assistant to Founder and Managing Partner. Supported 4 other partners with travel and meeting coordination and book travel for all analysts. Arranged complex domestic and international travel with detailed itineraries. Scheduled meetings and zoom calls. Event planning for team events, parties and annual LP event . Expense reports completed in Excel spreadsheet. Covered for receptionist (front desk, maintain kitchen /common areas)

New York, New York

Performed senior high level administrative support to the Head of Healthcare Group and 3 Managing Directors, 1 VP and 4 Analysts. Maintain MD's extremely busy calendars using Outlook.Scheduling, handling logistics for meetings and business events; preparing meeting agendas and assembling documents and materials for meetings and events; arranging travel.Perform general accounting support functions, including invoice processing, credit card statement reconciliation, and expense report preparation for the team.

Greater New York City Area

Non-profit finance company for projects that save energy and/or reduce greenhouse gasesTemp Administrative CoordinatorReport to Director of Operations and CEO Provide administrative support to entire team. Organizing, scheduling, and handling logistics for meetings and business events; preparing meeting agendas and assembling documents and materials for meetings and events; arranging travelPerform general accounting support functions, including invoice processing, credit card statement reconciliation, and expense report preparation for the team.Facilitate vendor management.Maintain orderly records, including entering and updating data into NYCEEC's CRM / databases; Create, format, and edit documents and presentations in a variety of formats.

•Manage and maintain executive schedules, including travel and conferences, scheduling appointments, and coordinating meetings and conference calls•Answer and direct calls to appropriate recipient Organize heavy domestic travel and coordinate all necessary arrangements•Meet and greet guests•Maintain on time expense report submissions•Help with any ad-hoc task, as requested and supports special projects including research, reporting and data entry.•Assist the Investor Relations team•Handle all general office responsibilities including phones, filing, mail, lunch reservations, order supplies and keep inventory well-stocked. • In charge of all catering for Board Meetings

Greater New York City Area

MAC Cosmetics,EA to VP Global Marketing,Steve Santa Barbara/Debbie Entrup - Dec. 7-19, 2014The Museum of Modern Art, EA to CIO Frank Amimaz - Feb. 10 - March 14, 2014Peter Peterson Foundation, EA to VP Susan Tanaka / VP Loretta Ucelli - Jan. 24 - Feb. 7, 2014Wilson & Associates, EA to Managing Director, Dan Kwan - Jan. 16 - April 27, 2012News Corp, EA to SVP Finance, Paula Wardynski - February 26 - March 2010- Responsible for complex calendars, scheduling meetings (internal/external) and domestic/international travel - Control heavy international/domestic travel - Maintain the organization of executive's and corporate files - Manage heavy phone and email correspondence- Provided research and administrative support - Expertise in verbal/written communication skills with external and internal clients - Responsible for booking in-office and off-site meeting space- Acted as a liaison between clients and Executives- Used the Bloomberg Terminal to procure financial market data movements- Compiled, organized and assisted with presentations of confidential information for board meetings and negotiations- Prioritized all executive needs; handled matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

New York, Ny

• Manage phones/messages and respond to requests for information • Manage calendar, including organizing all appointments, meetings and conference calls • Responsible for expense reports using SAP• Maintain supplies for office and pantry• Arrange International travel

Milano, Italy

• Planned and oversaw all of the activities for group sessions• Maintained all social media sources: Facebook, Twitter, Instagram• Responsible for all correspondence and inquiries to the groups email account• Handled all expenses and monthly invoicing/billing

- Acted as a liaison between clients and Executives- Compiled, organized and assisted with presentations of confidential information for board meetings and negotiations- Created client presentations and conducted related research- Responsible for complex calendars, scheduling meetings (internal/external) domestic/international travel - Maintained client profiles, institutional databases and master files for all clients- Managed the CEO’s calendar, complex expenses, personal and business travel – domestic/international- Tracked of financial statistics and pulling together graphs and reports - Assisted the CEO with any additional reporting: creation of spreadsheets and tracking data - Prepared routine and advanced correspondence including letters and memoranda- Maintained the organization of the corporate files - Created team agendas and responsible for distribution of all meeting materials - Scheduled and coordinated all travel, in-office and offsite meetings, scheduling media interviews, appointments and events for CEO and his direct reports- Responsible for general office maintenance

Greater New York City Area

- Supported the Vice President, Office Manager and several brokers for a super/mega yacht brokerage firm- Responsible for preparing and submitting expenses for all office employees - Arranged all domestic/international business travel, including hotel and transfers- Assisted with the preparation of all meetings/conferences including in-house catering - Managed complex business and personal calendars - Responsible for company stationery needs including brochures - Maintained relationships with vendor accounts - Demonstrated exceptional organizational and multi-tasking skills - Maintained all business as well as personal/confidential files - Liaison between the US and International office locations - Expertise in verbal/written communication skills with all clients - Prepared and shipped all correspondence of company documents and propaganda

Greater New York City Area

- Answered heavy phones & directed calls to the appropriate person, took and relayed messages - Ordered all office supplies and organized supply room - Managed office calendar - Maintained all incoming guests prior to meetings - Responsible for reception area and its contents - Oversaw all office community areas- (ordering, stocking and light cleaning) - Assisted with event planning and logistics both in-house and offsite including: f&b, lodging, transportation, entertainment- Provided back-up support and ad-hoc work as necessary, updated spreadsheets, assisted with mailings, logged proposals and invoices

Bachelor Of Fine Arts (Bfa), Theatre/Theater

Bfa, Theatre/Theater