Heather D. Email & Phone Number

New York, New York, United States

Executive/Personal Assistant to Founder and Managing Partner. Supported 4 other partners with travel and meeting coordination and book travel for all analysts. Arranged complex domestic and international travel with detailed itineraries. Scheduled meetings and zoom calls. Event planning for team events, parties and annual LP event. Expense reports.

New York, New York

Performed senior high level administrative support to the Head of Healthcare Group and 3 Managing Directors, 1 VP and 4 Analysts. Maintain MD's extremely busy calendars using Outlook.Scheduling, handling logistics for meetings and business events; preparing meeting agendas and assembling documents and materials for meetings and events; arranging.

Greater New York City Area

Non-profit finance company for projects that save energy and/or reduce greenhouse gasesTemp Administrative CoordinatorReport to Director of Operations and CEO Provide administrative support to entire team. Organizing, scheduling, and handling logistics for meetings and business events; preparing meeting agendas and assembling documents and materials for.

• Manage and maintain executive schedules, including travel and conferences, scheduling appointments, and coordinating meetings and conference calls
• Answer and direct calls to appropriate recipient Organize heavy domestic travel and coordinate all necessary arrangements
• Meet and greet guests
• Maintain on time expense report submissions
• Help with any ad-hoc task, as requested and supports special projects including research, reporting and data entry.
• Assist the Investor Relations team

Greater New York City Area

MAC Cosmetics,EA to VP Global Marketing,Steve Santa Barbara/Debbie Entrup - Dec. 7-19, 2014The Museum of Modern Art, EA to CIO Frank Amimaz - Feb. 10 - March 14, 2014Peter Peterson Foundation, EA to VP Susan Tanaka / VP Loretta Ucelli - Jan. 24 - Feb. 7, 2014Wilson & Associates, EA to Managing Director, Dan Kwan - Jan. 16 - April 27, 2012News Corp, EA to.

New York, NY

• Manage phones/messages and respond to requests for information
• Manage calendar, including organizing all appointments, meetings and conference calls
• Responsible for expense reports using SAP
• Maintain supplies for office and pantry
• Arrange International travel

Milano, Italy

• Planned and oversaw all of the activities for group sessions
• Maintained all social media sources: Facebook, Twitter, Instagram
• Responsible for all correspondence and inquiries to the groups email account
• Handled all expenses and monthly invoicing/billing

- Acted as a liaison between clients and Executives- Compiled, organized and assisted with presentations of confidential information for board meetings and negotiations- Created client presentations and conducted related research- Responsible for complex calendars, scheduling meetings (internal/external) domestic/international travel - Maintained client.

Greater New York City Area

- Supported the Vice President, Office Manager and several brokers for a super/mega yacht brokerage firm- Responsible for preparing and submitting expenses for all office employees - Arranged all domestic/international business travel, including hotel and transfers- Assisted with the preparation of all meetings/conferences including in-house catering.

Greater New York City Area

- Answered heavy phones & directed calls to the appropriate person, took and relayed messages - Ordered all office supplies and organized supply room - Managed office calendar - Maintained all incoming guests prior to meetings - Responsible for reception area and its contents - Oversaw all office community areas- (ordering, stocking and light cleaning).

Bachelor Of Fine Arts (Bfa), Theatre/Theater

Bfa, Theatre/Theater