• Maintain and update financial procedures for the office and provide training to staff to ensure compliance with procedures;• Account for all payments and income in accounting software; run and provide reports based on schedule to DC-based finance staff;• Finalize advance requests for CSRS office based on inputs from programmatic staff;• Prepare annual budgets and projections, and provide periodic reports to HO on budget Execution;• Alert program team and DC-based staff of… Show more • Maintain and update financial procedures for the office and provide training to staff to ensure compliance with procedures;• Account for all payments and income in accounting software; run and provide reports based on schedule to DC-based finance staff;• Finalize advance requests for CSRS office based on inputs from programmatic staff;• Prepare annual budgets and projections, and provide periodic reports to HO on budget Execution;• Alert program team and DC-based staff of potential under-spending or over-spending based on financial reports and advance requests;• Legally responsible for keeping all finances of the office confidential;• Immediately report any suspected corruption to the DC-based Project Director and Senior Finance Director;• Randomly audit files to ensure compliance with financial procedures;• Coordinate the completion of any internal or external audits.Administrative• Ensure every payment has the required back-up documentation;• Keep and maintain an inventory of all assets and office supplies, including the coordination of periodic inventory counts;• Support the project’s recruitment efforts by participating in interviews with candidates for the Finance Assistant to be filled. Work closely with the Director of Human Resources and Talent Management to finalize the recruitment of the selected applicants;• Participate in periodic meetings with USAID and report on finances to Partners’ Senior Director of Finance and Program Director in DC;• Support the finalization of Partners’ registration in Serbia on nonprofit taxation status by participating in relevant meetings with Partners and the local legal team. Show less

Administrative Management• Supervise the Operations and Finance team;• Supervise and manage delivery of adequate timely administrative and logistical support tothe ongoing administrative and technical operations; • Maintain regular communication with the home office on start-up, ongoing activities and progress, and all problems or constraints encountered or expected during implementation;• Review and negotiate office and residential lease agreements, equipment and service… Show more Administrative Management• Supervise the Operations and Finance team;• Supervise and manage delivery of adequate timely administrative and logistical support tothe ongoing administrative and technical operations; • Maintain regular communication with the home office on start-up, ongoing activities and progress, and all problems or constraints encountered or expected during implementation;• Review and negotiate office and residential lease agreements, equipment and service contracts, and establish and maintain good relationships with outside vendors;• Support the procurement of goods and services, ensuring compliance with the applicable USAID regulations and Chemonics procurement manual;• Oversee the set-up and maintenance of office administrative systems, including personnel records, filing systems, approval files, etc.;• Provide administrative support to project technical staff to ensure successful completion of deliverables.Financial Management• Oversee the establishment and maintenance of project bank accounts;• Facilitate set up and maintenance of Chemonics field office finance and accounting systems;• Support project financial transactions as needed (e.g. review of financial documents, purchase orders, etc.; booking transactions; ensuring adherence with Chemonics financial and compliance policies).Human Resources Management• Supervise project human resources management, including personnel recruitment and hiring, registration of project expatriate personnel in accordance with local law, etc.;• Oversee the identification, selection, recruitment, training, and orientation of human resources required for the execution of project activities in line with Chemonics policies and procedures;• Support the development and implementation of the project personnel policy manual;• Ensure the timely payment of staff salaries; Show less

 Organizing and maintaining effective office operations and procedures, including management ofprocurement, grants and human resources issues; Provision of programmatic, administrative support to the Project while managing office operations; Management of HR matters, including recruitment, organizing interviews, keeping personnel filesupdated, new hire orientation, and other personnel related activities; Supervision over procurement procedures ‐ permanent member and… Show more  Organizing and maintaining effective office operations and procedures, including management ofprocurement, grants and human resources issues; Provision of programmatic, administrative support to the Project while managing office operations; Management of HR matters, including recruitment, organizing interviews, keeping personnel filesupdated, new hire orientation, and other personnel related activities; Supervision over procurement procedures ‐ permanent member and reviewer of the SelectionCommittee; Updating of the Grants Manual in line with the latest USAID policies and procedures, as well as DPIpolicies; Preparation of all documentation for grant evaluation and approvals; Preparation of Grants Agreements, and diligent follow‐up on their implementation; Delivering training sessions as needed, such as, training sessions for various potential granteeorganizations and internal staff; Reviewing of grant applications to ensure they comply with the RFAs, approved Grants Manual andthe Project’s objectives; Conducting pre‐award evaluation of potential grantee organizations in coordination with the DFA; Monitoring financial management of grant funds to ensure consistency with agreed technical planand actual implementation, as well as monitoring the projected expenditures against their actualincurrence; Provision of monthly reports on grants budget for the USAID‐project field office and home office; Performing all other relevant duties as needed to ensure the overall efficient implementation of theUSAID‐project activities. Show less

 Conducting all financial‐related work on behalf of the Company in accordance with internal manual(FFAM); Control, coordination and integration of financial and accounting records of all administrativeoperations and financial transactions; Management of the accounting system in accordance with FFAM; Overseeing preparation of all monthly financial reports and submission thereof to the HQ and to theDirector; Planning, keeping up with and controlling all cash… Show more  Conducting all financial‐related work on behalf of the Company in accordance with internal manual(FFAM); Control, coordination and integration of financial and accounting records of all administrativeoperations and financial transactions; Management of the accounting system in accordance with FFAM; Overseeing preparation of all monthly financial reports and submission thereof to the HQ and to theDirector; Planning, keeping up with and controlling all cash flows, and keeping accurate records of all cashflows in the accounting system; Supervision of the external CPA firm; Provision of timely information required by the local CPA firm to maintain local bookkeepingaccurate and up‐to‐date; Keeping up with expert references in the domain of finances and accounting; Liaison and cooperation with the appropriate financial authorities and institutions and HQ; Provision of guidance and training in finance and accounting related issues; Preparation of Annual Budged in cooperation with Director. Show less

 Supporting Country Office Director and the Team to enable them to make sound business decisions,as responsible person for of the REC Country Office ‐ Serbia financial department, in line with theduties and responsibilities defined by the REC Administration Manual; Ensuring that financial practices are in line with all legislation and regulations and relevant RECpolicies and procedures; Provision of trustworthy information about financial records; Grants… Show more  Supporting Country Office Director and the Team to enable them to make sound business decisions,as responsible person for of the REC Country Office ‐ Serbia financial department, in line with theduties and responsibilities defined by the REC Administration Manual; Ensuring that financial practices are in line with all legislation and regulations and relevant RECpolicies and procedures; Provision of trustworthy information about financial records; Grants Management; Office Management; Contributing to strategic issues and development of the financial management system; Provision of coordination with the Head Office finances and implement new internal regulations; Providing and interpreting financial information; Monitoring and interpreting cash flows; Producing accurate financial reports to specific deadlines; Implementing financial plans; Preparing monthly and annual reports and budgets; Reviewing project budgets; Assisting development of financial planning and analysis exercises/reports; Continuous management of financial budgets; Ensuring all operational expenditures are in the limit of approved yearly budget; Supervising external CPA firm. Show less

 Supervision over accurate record keeping of all financial transactions; Provision of guidance and training in finance, accounting and grant policies and procedures; Control, supervision and preparation of financial and grant reports; Assisting Chief of Party in preparing annual budget; Establishing, maintaining and following budget spending; Liaison and cooperation with the appropriate financial authorities and institutions; Ensuring all financial documentation… Show more  Supervision over accurate record keeping of all financial transactions; Provision of guidance and training in finance, accounting and grant policies and procedures; Control, supervision and preparation of financial and grant reports; Assisting Chief of Party in preparing annual budget; Establishing, maintaining and following budget spending; Liaison and cooperation with the appropriate financial authorities and institutions; Ensuring all financial documentation is properly archived; Coordinating close‐out processes based on timeline as per contract, including all aspects of Projectclose out; Contacting with all government and public companies and vendors that provide support to theProject in closing agreements and their services; Preparing the filing system for NCSC home office; Liaising for USAID audit, if required; Liaising with bank and tax administration in the close‐out process; Acting as cash custodian. Show less

 Key Expert on the Project component “Improving Court Performance and Access to Justice”; Development of the analytical report on outlined issues and gaps related to theadministrative/financial operations of each partner Court (Basic Court in Leskovac, Basic and HigherCourts in Pirot, Basic and Higher Courts in Nis, Higher Court in Vranje, Basic Court in Uzice); Summarizing reoccurring and most important issues and gaps related to the administrative/financialwork for all… Show more  Key Expert on the Project component “Improving Court Performance and Access to Justice”; Development of the analytical report on outlined issues and gaps related to theadministrative/financial operations of each partner Court (Basic Court in Leskovac, Basic and HigherCourts in Pirot, Basic and Higher Courts in Nis, Higher Court in Vranje, Basic Court in Uzice); Summarizing reoccurring and most important issues and gaps related to the administrative/financialwork for all IMG’s partner Courts; Collection of data, desk studies, study visits, analysis, interviews, and other activities in order todetect e.g. “bottle necks” and areas in need of improvement within the administrative and financialdaily work of these courts and presentation of recommendations for improvement; Recommending relevant trainings for the administrative court staff, where the trainings can lead toimprovement of court efficiency and quality of service provided to court clients; Recommending improvements for each court as well as general recommendations forimprovements; Coordination work with the representatives of partner Courts. Show less

 Country representative with full Power of Attorney; Responsible for all in‐country operations of the IREX, as well as providing all necessary support tothe Headquarters; Tax proxy; Supervision over preparation of all reports for Headquarters and to the donor in a timely manner; Budget preparation; Serving on the Management Team; Liaised and cooperated with the appropriate authorities.

 Overall financial and administrative management; Monitoring approved Budget; Assisting Chief of Party in preparing annual budget; Supervision and preparation of all financial reports; Approving expenditures throughout the budgetary periods; Management of all procurement procedures ‐ permanent member of the Selection Committee; Head of HR; Maintaining accurate financial, tax, and employment related records and contracts, In line with theIREX policy, USAID… Show more  Overall financial and administrative management; Monitoring approved Budget; Assisting Chief of Party in preparing annual budget; Supervision and preparation of all financial reports; Approving expenditures throughout the budgetary periods; Management of all procurement procedures ‐ permanent member of the Selection Committee; Head of HR; Maintaining accurate financial, tax, and employment related records and contracts, In line with theIREX policy, USAID and Serbian legislation; Supervision of accountants; Designing and developing an effective LoP (life of project) tracking system; Participation in the development of a Cost Share Instruction Manual; Performing Acting Chief of Party duties as assigned by the CoP. Show less

 Responsible for all bank transactions, prompt and accurate payments to vendors, procurement and service providers, Grants management; Managed of $340.000 USAID-funded grants program during the ProMedia II program extension; Managed all subgrant activities including fund transfers and required financial and programmatic reporting of subgrants, as needed; Maintained accurate financial, tax, and employment records and contracts, as required by the IREX policy, USAID and Serbian… Show more  Responsible for all bank transactions, prompt and accurate payments to vendors, procurement and service providers, Grants management; Managed of $340.000 USAID-funded grants program during the ProMedia II program extension; Managed all subgrant activities including fund transfers and required financial and programmatic reporting of subgrants, as needed; Maintained accurate financial, tax, and employment records and contracts, as required by the IREX policy, USAID and Serbian Legislation; Supervised ProMedia II Serbia funds and worked with the IREX DC to ensure appropriate spending within budget guidelines; Identified the budget issues, provided alternative solutions, and resolved problems; Monitored and approved of expenditures throughout the budgetary periods; Prepared and processed payroll; Maintained individual attendance records Performing Acting Chief of Party duty as assigned by the CoP. Show less

 Supervised accurate records of all financial transactions; Provided guidance and training in finance and accounting related issues; Controlled and supervised preparation of all CHF Serbia monthly financial reports to be sent to CHF Headquarters and to the donor in timely manner; Directly supervised eight finance staff and performed their annual evaluations; Assisted Chief of Party in preparing annual budget; Developed and maintained project cost and cost-share… Show more  Supervised accurate records of all financial transactions; Provided guidance and training in finance and accounting related issues; Controlled and supervised preparation of all CHF Serbia monthly financial reports to be sent to CHF Headquarters and to the donor in timely manner; Directly supervised eight finance staff and performed their annual evaluations; Assisted Chief of Party in preparing annual budget; Developed and maintained project cost and cost-share accounting system; Established, maintained and followed the budget spending; Served on Management Team; Managed, supported and coordinated of financial activities of the field offices; Liaised and cooperated with the appropriate financial authorities and institutions, banks and CHF HQ related to all financial aspects of the office and program activities. Show less

 Booked daily transactions into general ledger accounting system (QuickBooks); Prepared of VAT exemption documentation; Tracked invoices and payments; Filled contracts, receipts and invoices; Prepared Bank payments; Prepared financial reports (reconciliation report, check book register, bank statement reconciliation).

 Processed the accounts receivable; Booked received payments; Financial control and reconciliation; Contacted customers; Trained for Finance and Customer Care Service (BSCS, IBM Personal Communication) software.