Knowledge of document management systems and software.Strong attention to detail and organizational skills.Excellent communication and interpersonal abilities.Familiarity with industry-specific regulations and standardsAccuracy and attention to detail.Time management and prioritization skills.Problem-solving and analytical thinking.Adaptability to changing priorities and deadlines.Strong teamwork and collaboration skills.

1. Key Responsibilities:Establish and maintain a systematic filing and archiving system for easy retrieval of documents.Coordinate the secure disposal of obsolete documents in accordance with established guidelines.Facilitate effective communication between project teams and stakeholders regarding document requirements.Work closely with other administrative staff to streamline processes and enhance overall efficiency.Enforce document control procedures to ensure compliance with organizational standards and industry regulations.Conduct regular audits to verify the accuracy and completeness of documents.Establish and maintain an efficient document control system.Oversee the lifecycle of documents, from creation and distribution to retrieval and archiving.Coordinate with various departments to collect, organize, and manage documents2. Administrative Support:Provide general administrative support, including handling phone calls, emails, and correspondence.Maintain office supplies, equipment, and coordinate maintenance as needed.Assist in scheduling meetings, preparing agendas, and taking minutes.

• Tracking, receiving, filing, storing, controlling, reproducing, distributing and safeguarding all documents, drawings and all PROJECT associated data;• Maintaining up to date record of drawings and document status, to make regular issue of revised documents to all concerned, including SUBCONTRACTORS and VENDORS;• Maintaining drawings and documents register on electronic file/s as established by Home Office and record all revisions;• Maintaining and store all drawings and documents in good condition until hand over to COMPANY;• Compiling handover documentation and records, including electronic formats, for hand over to COMPANY• Works as part of the multidisciplinary team and set-up and maintain both the electronic and manual documents control systems including registering all project records (Transmittals. MOM and correspondence). • Creating and setup filing systems (drawings/documents. Receiving all project documents from client/contractor/vendors & receipt of the same.• Performed general office duties and administrative tasks.• Managed the internal and external mail function.