Procurement: • Receive invoices• Check accuracy / details of invoice / spend limits• Confirm cost / ledger codes• Processing of invoice• Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls• Record messages / returned missed calls• Provide messages to relevant persons / escalate queries / complaints• Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to… Show more Procurement: • Receive invoices• Check accuracy / details of invoice / spend limits• Confirm cost / ledger codes• Processing of invoice• Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls• Record messages / returned missed calls• Provide messages to relevant persons / escalate queries / complaints• Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to attend• Follow-up on queries• Reply to emails / phone call or attend to as required • Clean-up of manager's inbox (query related)Admin:• Identify need • Ordering• Receiving• Checking request• PaymentTravel:• Identify request• Booking of flights / accommodation • Arranging payment• Printing of required documentsDiary management:• Management of double bookings• Consult with manager regarding the priority of meetings and events• Crisis management / control late meetings• Send feedback on all declined meetings• Attend to special needs / requirements for meetings• Check availability for required meetings / events• Accept / decline / propose new date or shift appointments • Remind manager of meeting• Arrangements of meetings / events• Send/follow-up on invitesMeetings:• Confirmation of attendees• Confirm content / agenda of meetings and distribute• Prepare / print relevant documentation and notes before all relevant meetings• Arrange venues and refreshments if required • Communication of arrangements / requirements to all attendees• Taking of minutes• Updating / distribute minutes and feedback documents conducted at required meetings within 24hours• Management of action lists• Management of annual calendar and regular meeting listDocument Management:• Storage and organisation of documents, presentations and reports• Board packs• MMI Exco• CES ExcoEvents & Gifting:• Manage requirements for events• Follow-up on progress• Arrangements of gifts for all special occasions Show less

• Co-ordinate external and internal events so we can engage our clients and employees; build the brand, generate new business, as well as retain and expand existing business• Full event management of all events within the agreed events budget, time and quality parameters• Identify and develop event opportunities• Coordinate various internal and external stakeholders to ensure effective execution of the event• Clearly document and give feedback on event concept, progress and… Show more • Co-ordinate external and internal events so we can engage our clients and employees; build the brand, generate new business, as well as retain and expand existing business• Full event management of all events within the agreed events budget, time and quality parameters• Identify and develop event opportunities• Coordinate various internal and external stakeholders to ensure effective execution of the event• Clearly document and give feedback on event concept, progress and results in a detailed and visually appealing manner• Administer all the aspects of events from conceptualization to execution; including budget, documentation, communication, system requirements, marketing material and reporting• Assist with the event promotional activities and development of event collateral by coordinating and communicating with relevant stakeholders• Coordinating the logistics (venue hire, transport, catering etc.) and communications (save the date, invitations, teasers etc.) of events• Coordinate service providers to successfully deliver on the event brief• Secure speakers, participants, etc. for specific events in line with the event brief• Control and coordinate the RSVP management and registration of participants• Provide on-site event support to ensure the event runs smoothly Show less

• Work with the Partner Management team and Head of ME to develop tactical plans to promote Multiply, it’s partnerships and associated benefits and offerings.• Ensure that all job requirements meet objectives as set and communicated by business and Partner Management team requirements.• Keep abreast of developments within the Partner space (co-ordinate regular meetings with the partner team to ensure alignment to partner calendar and execution).• Be able to, in collaboration with… Show more • Work with the Partner Management team and Head of ME to develop tactical plans to promote Multiply, it’s partnerships and associated benefits and offerings.• Ensure that all job requirements meet objectives as set and communicated by business and Partner Management team requirements.• Keep abreast of developments within the Partner space (co-ordinate regular meetings with the partner team to ensure alignment to partner calendar and execution).• Be able to, in collaboration with the ME Head formulate creative tactical executions of partner activations.• Become familiar with the Multiply Brand and Communication CI and work in accordance with and within the parameters thereof. • Be budget/cost sensitive and work within these parameters• Defining and ensuring the adherence to a set process and timelines.• Ensure relevant partner messages are included in relevant channels and on relevant platforms. • Providing input, with the support of the ME Head, into the creation of communication collateral such as Multiply member guides and other collateral by checking and ensuring factual correctness of information with relevant stakeholders.• Be budget/cost sensitive, work within set parameters and reduce costs where possible• Attend relevant project and/or campaign meetings (split with ME Head) Show less

Procurement: • Receive invoices• Check accuracy / details of invoice / spend limits• Confirm cost / ledger codes• Processing of invoice• Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls• Record messages / returned missed calls• Provide messages to relevant persons / escalate queries / complaints• Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to… Show more Procurement: • Receive invoices• Check accuracy / details of invoice / spend limits• Confirm cost / ledger codes• Processing of invoice• Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls• Record messages / returned missed calls• Provide messages to relevant persons / escalate queries / complaints• Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to attend• Follow-up on queries• Reply to emails / phone call or attend to as required • Clean-up of manager's inbox (query related)Admin:• Identify need • Ordering• Receiving• Checking request• PaymentTravel:• Identify request• Booking of flights / accommodation • Arranging payment• Printing of required documentsDiary management:• Management of double bookings• Consult with manager regarding the priority of meetings and events• Crisis management / control late meetings• Send feedback on all declined meetings• Attend to special needs / requirements for meetings• Check availability for required meetings / events• Accept / decline / propose new date or shift appointments • Remind manager of meeting• Arrangements of meetings / events• Send/follow-up on invitesMeetings:• Confirmation of attendees• Confirm content / agenda of meetings and distribute• Prepare / print relevant documentation and notes before all relevant meetings• Arrange venues and refreshments if required • Communication of arrangements / requirements to all attendees• Taking of minutes• Updating / distribute minutes and feedback documents conducted at required meetings within 24hours• Management of action lists• Management of annual calendar and regular meeting listDocument Management:• Storage and organisation of documents, presentations and reports• Board packs• MMI Exco• CES ExcoEvents & Gifting:• Manage requirements for events• Follow-up on progress• Arrangements of gifts for all special occasions Show less

Manage events.Planning:• Assist in event concept and running order.• Coordinate and manage events within guidelines established.• Coordinate thealisation and execution with project plans• Ensure that events are planned effectively and meet client expectations• Develop and execute plans for event staffing• Help achieve company goals by helping to plan and organize logistically successful events• Prepare weekly status reports for management on progress – this will… Show more Manage events.Planning:• Assist in event concept and running order.• Coordinate and manage events within guidelines established.• Coordinate thealisation and execution with project plans• Ensure that events are planned effectively and meet client expectations• Develop and execute plans for event staffing• Help achieve company goals by helping to plan and organize logistically successful events• Prepare weekly status reports for management on progress – this will include pre and post event reporting• Ensure event calendar is integrated with Marketing calendar – specifically with regard to external events (i.e. product house/channel)• Ensure that all events are approved by Marketing – no commitment to be made prior to this happening. This is to ensure capacity and expectation management on-site event environment (e.g., signage, displays, etc.)• Oversee coordination of travel and housing for event staff for out of town events• Manage all equipment/supply inventories for events, including development of equipment/supply manifests• Manage the acquisition of additional supplies and equipment.• Actual running order sheet / programProcurement.Managing - Telephone / Message / Client reception.Email / Client queries.Admin:• Identify need • Ordering • Receiving• Checking request• PaymentTravel: • Identify request• Booking of flights / accommodation. • Arranging payment • Printing of required documentsDiary management.Meetings: • Confirmation of attendees • Confirm content / agenda of meetings and distribute • Prepare / print relevant documentation for meetings • Arrange venues and refreshments if required• Communication of arrangements / requirements to all attendees• Taking of minutes • Updating / distribute minutes and feedback documents conducted at required meetings Show less

Procurement:• Receive invoices • Check accuracy / details of invoice• Confirm cost / ledger codes• Processing of invoice • Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls • Record messages / returned missed calls • Provide messages to relevant persons • Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to attend• Follow-up on queries • Reply… Show more Procurement:• Receive invoices • Check accuracy / details of invoice• Confirm cost / ledger codes• Processing of invoice • Follow-up on paymentsManaging - Telephone / Message / Client reception: • Answer / screening telephone calls • Record messages / returned missed calls • Provide messages to relevant persons • Collection of clients for meetingsEmail / Client queries:• Escalate to relevant parties to attend• Follow-up on queries • Reply to emails / phone call or attend to as required • Clean-up of manager's inbox (query related)Admin:• Identify need • Ordering• Receiving • Checking request • PaymentTravel: • Identify request• Booking of flights / accommodation • Arranging payment • Printing of required documentsDiary management:• Management of double bookings • Consult with manager regarding the priority of meetings and events• Crises management / control late meetings• Send feedback on all declined meetings• Attend to special needs / requirements for meetings• Check availability for required meetings / events• Accept / decline / propose new date or shift appointments• Remind manager of meeting • Arrangements of meetings / events • Send/follow-up on invitesMeetings: • Confirmation of attendees• Confirm content / agenda of meetings and distribute • Prepare / print relevant documentation for meetings • Arrange venues and refreshments if required• Communication of arrangements / requirements to all attendees• Taking of minutes• Updating / distribute minutes and feedback documents conducted at required meetings Show less

• Provide administrative/project management support using MS Office/MS Project in order to assist the Project manager with the execution of project responsibilities• Write/compile/send/report project documentation like minutes/agendas/correspondence/project plan in order to keep record of project information/distribute the necessary documentation to all stakeholders• Arrange/schedule/invite/attend project meetings/meeting venues/attendees in order to facilitate project meetings/write… Show more • Provide administrative/project management support using MS Office/MS Project in order to assist the Project manager with the execution of project responsibilities• Write/compile/send/report project documentation like minutes/agendas/correspondence/project plan in order to keep record of project information/distribute the necessary documentation to all stakeholders• Arrange/schedule/invite/attend project meetings/meeting venues/attendees in order to facilitate project meetings/write minutes of proceedings of meetings to record resolutions taken/update project plan• Liaise with stakeholders on all levels/perform general office duties using own knowledge/telephone/rightfax/MS• Office/general office practices in order to provide sub project management to the Project Manager on ad hoc/ongoing basis• General PA to Project Manager Show less

Training/Project Management and Training Administration:• Organize and manage specific training tasks/ initiatives to support Production objectives• Apply prescribed quality processes to ensure training interventions are delivered to agreed standards• Prepare and distribute Production training reports• Organize, manage and continuously evaluate and improve Production the distribution of training information• Apply prescribed processes to manage external training… Show more Training/Project Management and Training Administration:• Organize and manage specific training tasks/ initiatives to support Production objectives• Apply prescribed quality processes to ensure training interventions are delivered to agreed standards• Prepare and distribute Production training reports• Organize, manage and continuously evaluate and improve Production the distribution of training information• Apply prescribed processes to manage external training needs/interventions• Administer the training provision "purchasing process"• Facilitate “soft skills" training (ABE, Core and other task requirements)• Maintain awareness of new developments within the training industry• Manage identified training projects as required• Plan and realize training interventions according to P-41 guidelines, to equip learners with required skills/knowledge• Apply training techniques and technologies to ensure a high level of effectiveness in all training interventions• Plan and apply control measures to ensure that the effectiveness of training interventions continually align with customer needs• Manage and maintain the office area Show less