Irina Alexeeva Email and Phone Number

Lifestyle & Leisure Support, Travel & Medical Support, Child Life Assistance, Cars & Boats Maintenance, Taxes & Bills, Cooperation with Domestic Staff, Teachers, Coaches, etc.

- Written translations;- Simultaneous interpreting of meetings with major market players.

Replacement for a Chief Executive Officer who is currently located in Paris, France.

Development of a digital strategy for the school.

• COO schedule;• Assisting COO in his daily routine, travel arrangements, visa support, preparation of reports and presentations;• Consecutive and simultaneous interpreting at meetings and conferences as well as at the production sites;• Accompanying in business trips.

Administrative support of the Chief Commercial Officer (French citizen):• arranging travel, visas and accommodation;• take minutes or dictation at meetings or provide general assistance during presentations;• interpretation during meetings and translation of documents;• screening phone calls, enquiries and requests, and handling them when appropriate;• meeting and greeting visitors at all levels of seniority;• organizing and maintaining diaries and making appointments;• dealing with incoming email and post, often corresponding on behalf of the manager;• producing documents, briefing papers, reports and presentations;• organizing and attending meetings and ensuring the manager is well prepared for meetings;• liaising with clients, suppliers and other staff;• tracking of birthdays of employees of the department;Support transversal projects:• Must-Win reviews;• Account reviews;• S&M presentations;• weekly S&M reports;• presentations preparation, action log and follow-up• ad-hoc projects during the periodDrive the trainings for sales:• creating a trainings’ schedule;• interacting with various stakeholders (product managers, business developers, vendor manager, legal and finance);• preparation of training agenda;• organize training logistic;• follow up attendance;• publishing presentations and records on internal site;• gathering feedbacks after training and their analysis.

1. Office support: • answer the phone; • liaison with landlord company, • supplying companies, • outsourcing accounting company (being a link between accounting/HR/Legal in Russia and Finance/HR in the UK)2. Support of General Director in Russia (Dutch citizen):• administrative support: visa, work permit, hotel/taxi arrangements• keep the calendar• prepare schedule for every week in Moscow• arrange meetings with partners/customers• assist in interpretation at the meetings• make written translations upon request3. Sales/Channel support: • receive and coordinate requests, questions from partners/customers and distribute them among relevant presales and sales persons for further work• assist in preparing commercial documentation to cover deals• keep track and register all purchase orders, invoices, etc. outgoing to partners/customers; communicate all relevant details and submit papers to finance department in the UK for internal processing, issue of license keys, etc.• keep electronic and paper archive of all commercial documentation.• input data and maintain accuracy of the CRM tool (Salesforce)4. PR/Marketing executive:• Supporting and coordinating specific projects and campaigns, including production of sales tools, collateral, interactive demonstrations etc.• Event Management: planning and organisation of and participation in a variety of industry and in co-operation with our Partners - exhibitions and conferences • Creative input, copywriting and proof-reading of varied forms of Marketing collateral • Ensuring that the Country Management team, Line Manager and Global Head of Marketing are well informed on local market developments.• Translation of global case studies into Russian.• Management of leads pipeline ensuring an effective and frequent flow of business opportunities to Axios Sales (and partners as agreed).• Provide general assistance to other general marketing communications activities and ad hoc projects as and when required.

Administrative Director/ Head of Secretariat:• Organization of work of reception area;• Coordination of work of secretaries (3 ppl), couriers (3 ppl), drivers (9 ppl), of a travel manager;• Provide ongoing management of the office, including office equipment, telecommunications and supplies;• Carrying out tenders of suppliers of goods and services for a variety of office needs: selection, preparation of contracts, monitoring the quality of services, the monthly payment for services;• Interaction with suppliers (mobile, taxi, courier service, etc.), partners and the management company, the control of contractual terms, making complaints;• Purchase of office furniture, stationery, utensils, food and other consumable materials;• Substitute secretaries and a travel manager if needed;• Writing minutes of meeting;File Clerk:• Full document flow management of the company (check incoming correspondence, making of assignments, monitoring the implementation of assignments, the control processing of outgoing mail in accordance with GOST 6.30-2003, the provision of documents for signature of Directors);• Development, implementation and application of new policies and procedures aimed at improving the efficiency of office work;• Drafting of powers of attorney (for car driving, getting commodities and materials, for banks, etc.);Marketing Manager:• Participation in the organization of exhibitions;• Signing a contract with the shipping company to make up the excursion for 400 people;• Hotel reservations for 300 people, tickets, visas;Travel Manager:• Full travel support for employees (hotel reservation, tickets, taxi, visa);Corporate car fleet management:• Purchase and sale of vehicles, maintenance, insurance, cleaning, etc .;• Taxi ordering;Personnel issues:• Arrangement of workplace for new employees, provision of an e-mail, parking passes and business cards, etc .

Administrative support of the HOR (citizen of India)• Calendar;• Internal and external business correspondence in Russian and English languages;• Organization and coordination of meetings;• Accompanying the HOR at the meetings as an interpreter;• Receiving and checking the correctness of the prepared draft documents given to the HOR for signature;• Organization of business trips: visa, tickets, hotels;• Document flow of the company;• Monitoring the execution of orders of the HOR;• Interaction with the landlords of apartments of foreign colleagues on all issues;Administrative Director:• Provide ongoing management of the office, including office equipment, telecommunications and supplies;• Management of office space: staff accommodation, zonation, arrangement of staff shuffling;• Provision of maintenance of office engineering systems, arrangement of necessary repairs;• Interaction with the management company for the installation of air conditioners;• Carrying out tenders of suppliers of goods and services for a variety of office needs: selection, preparation of contracts, monitoring the quality of services, the monthly payment for services;• Interaction with suppliers (mobile, taxi, courier services, etc.), partners and the management company;• Purchase of office furniture, office equipment, stationery, food and other consumable materials;• Organization and control of use of corporate mobile communication by employees;Corporate car fleet management:• Purchase and sale of vehicles, maintenance, insurance, cleaning, preparing powers of attorney for car driving, etc .;• Coordination, organization, control of drivers (3 ppl);Personnel issues:• Control of work time logging;• Making primary documentation and its’ provision to HR, accounting department (vacations, days off, overtime work);• Arrangement of workplace for new employees, as well as provision of corporate laptop, a cell phone with a SIM-card, an e-mail, business cards, etc.

Language improvement, gaining international experience

Participation in the student exchange program CCUSA. Language improvement, gaining international experience.