Ivan Chen Email & Phone Number

Springvale, Victoria, Australia

Responsibility:• Manage and develop monthly financial reporting process (including P&L, Balance Sheet, cash flow statement and monthly commentary).• Communicate financial reports and information with business (including monthly catch up), to build up the relationship between finance team and stakeholders.• Manage and develop budgeting and forecasting processes.• Maintain project financial management, including project code creation, project budget maintenance, project financial settlement and project closure.• Provide ad hoc financial analysis, investigation and reporting. Achievements:• Delivered monthly P&L, B/S and CF statement, monthly commentaries, and reports on time.• Prepared and distributed monthly finance dashboard reports to each Business Units.• Met Facility Management and IT team for their monthly financial review.• Worked with our Commercial team to develop annual forecasting, budgeting, business planning timeline and budget assumptions.• Developed project budget and forecasting templates, and distributed them to relevant managers for data collection.• Provided ad hoc critical sales and costs analysis and reports for executive decision making.

Lilydale, Victoria, Australia

Responsibility:• Review existing workings, bring the work up to date in preparation for Year End and develop a process for recording and reporting ongoing for: grant acquittals, provisions – landfill/waste, leave/LSL aquatic staff/gratuities, contract commitments, Roads to Recovery audit, and contingent Assets.• Support with identifying, reviewing, and importing data into LG Solutions software for: Leases and Financial Statements.• Support with information gathering and analysis for: Budget model & document for Council approval.• Other ad hoc analysis as required. Achievements:• Prepared and developed the process for recording and reporting leases. • Prepared 2021/22 lease report for Annual Statement disclosure.• Established leases management in LG Solution software.• Prepared 2021/22 contract commitment report for Annual Statement disclosure.• Delivered grant acquittals and improved grant acquittal reporting process.• Improved Corporate Credit Card application process.

Melbourne, Australia

Responsibility:• Leading the development and implementation of Divisional financial management policies and processes related to revenue sources and expenditure.• Leading budgeting, reporting and forecasting processes.• Providing authoritative accounting and financial management advice.• Analysis and decision support for senior executives.• Working closely with project managers to monitor and report on the performance of projects and initiatives.• Leading the finance function for the Group Achievements:• Played an important role in Bureau Budgeting Tool Online System development.• Set up budgeting and reporting processes for this newly established Group.• Key member of Power Bi team for building Online Finance Dashboard Reporting.• Key member of the project team responsible for developing and implementing a new budget model.• Established and set up GL and monthly process Capital Project write-off provision.• Led Bureau CWIP settlement of $50mil balance in May and June 2018.

Docklands, Victoria, Australia

Responsibility:• delivery of output charges, business case delivery, new policy proposals and maintenance of the ABC costing process, policy and tool across the Bureau.• Construct cost estimates and undertake analysis for resources to support decision making, milestone reviews, government approvals and independent cost assessments.• Perform program reviews of whole of life cycle costs for cost estimates and provide independent analysis for the cost estimation of resources.• Research and collate data and information for use in data analysis and normalisation, to support cost estimate development, independent review and analysis of cost estimates and program reviews.• Interpret and implement cost estimation policy, processes, methods, tools, training and take the initiative to provide feedback and recommendations. Achievements:• Completed Bureau 20/21 Activity Based Costing Model as part of the team.• Played an important role in Aviation and Defence budget development with Activity Based Costing process.• Performed program reviews of Research projects for cost estimates and provide independent analysis for the cost estimation of resources • Led and Delivered the Aviation financial operating and reporting transition project.• Perform program reviews of whole of life cycle costs for Antarctic investments for new policy proposal development.

Australia

Responsibility:• Provide support for the Data & Digital Group Project Portfolio Management Office (PPMO) function, including assistance with records management, coordination of information, reporting and procurement.• Manage the coordination, collation, analysis and dissemination of: project and Programme information; regular Portfolio-level status reporting; policies, guidelines, procedures and templates associated with the Bureau's project management framework and governance arrangement.• Support the PPMO in providing advice regarding application of Project Management standards and processes, and in the continuous review and improvement of standards and processes.• Assist with event coordination and management, including arranging meetings, staff development activities and workshops; and providing secretariat support as required.• Manage small projects using PRINCE2 and other project management techniques (risk, scheduling, and stake holder management).• Coordinate the PPMO's budgeting and resource management activities including budgeting, reporting, procurement, and the payment of accounts.Achievements:• Produced monthly Portfolio Summary and Project Finance Report to Portfolio Control Group• Developed project forecast template• Improvement on project management report formatting• Completed Data & Digital Group Project portfolio 18/19 budget build• Realigned project finance forecasts with M/S Project Professional schedules• Identified the gap and proposed solution of the gap between Project Online financial data and SAP data• Provision of EBS project financial reporting template training workshop• Building Group PPMO SharePoint web site