Jacob Conkle (He/Him) Email & Phone Number

New York City Metropolitan Area

• Manages A/P, ICAs, NDAs, W9s, systems onboarding and processing, payment processing, vendor relations, and communications.• Processes journal entries, reconciles bank statements, handles employee expenses, reconciles credit cards, and monitors costs and budgets.• Confirms A/R client invoices, deposit payments, and tracks cash flow.• Supports leadership with month-end closings and year-end reporting; collaborates with the CPA on tax filing preparations.• Ensures all legal and regulatory documents are filed and monitors compliance with laws and regulations.• Works directly with insurance providers to select packages and handle renewals; coordinates COIs and WOSs for on-site projects.• Supports critical HR functions, including staff onboarding/offboarding, orientation, and safeguards sensitive employee data.• Serves as the main point of contact with current PEO; leads system setup, benefits, open enrollment, and ensures compliance with labor laws and requirements.• Organizes and oversees annual employee reviews and peer reviews; ensures all reviews are documented.• Tracks and transfers part-time and full-time employee timesheets into payroll software each pay period.• Promotes a company culture that encourages top performance and high morale, assisting with company events and team meetings, both virtual and in-person.• Provides Level 1 and Level 2 help desk support for team members, manages equipment leases, software procurement, and maintains the agency’s HR, accounting, and IT databases, files, and system updates in collaboration with the IT Manager.• Reinforces tech and operations infrastructure between departments to ensure consistency and that quality standards are met.• Analyzes organizational processes and infrastructure to identify opportunities for improved efficiency, cost reduction, and execution.• Supports the leadership team in other ad hoc accounting, HR, IT, and operations matters as needed, contributing to the agency’s growth.

New York City Metropolitan Area

- Supports critical HR functions including: staff onboarding and offboarding, orientation, liaising withPEO partner, systems set up, benefits, open enrollment, labor laws and requirements compliance- Manages employee annual review process, collates anonymous peer reviews and coordinates scheduling between staff and leadership for review- Analyzes operational processes and infrastructure while looking for opportunities to improveefficiencies and cost effectiveness- Reinforces IT and operations infrastructure between departments to ensure consistency andquality standards are met- Liaises with the IT department on technical issues and equipment leases; maintains the agency’s databases, files, and systems updates including agency management, learning and development and data storage systems- Processes A/P, freelancer, contractor and vendor ICAs, NDAs, W9s, and accounting systems onboarding, payments processing and communications- Keeps a track record of team timesheets, following up to ensure timely submissions; reportingtimesheets for P/T staff into payroll portal.- Processes journal entries, bank statements, expenses, and credit card reconciliations, monitor costsand budgets. Supports CFO with month end closings, year-end reporting, tax filing preparations.- Manages the office space and operations, ordering supplies, liaising with facilitiesmanagement and external service providers as required- Ensures legal and regulatory documents are filed assists in monitoring compliance with laws andregulations; assisting with insurance packages and renewals- Promotes a company culture that encourages top performance and high morale, assisting withcompany events and team meetings both virtual and in person- Supports CFOO and leadership team in other ad hoc accounting and operations matters fromtime-to-time as required- Works to take the agency to the next level by ensuring executive leadership works seamlessly together without daily hurdles

New York City Metropolitan Area

- Responsible for nurturing company culture, managing company outings and events both remote and in person and boosts morale whenever possible with genuine energy and positivity - Handles payroll for all vendors, contractors and freelancers, as well as internal expense reports via Justworks pay-portal- Runs end of week meeting for entire team and provides up to date announcements, insights and resourcing for week ahead- Processes incoming AP for all vendors, audits all company credit card transactions, maintains accounting records on server and ensures employees are entering time correctly- Issues legal documents (NDA, ICA, W8/9) to potential and signed contractors and freelancers alike - Maintains IT environment internally and tracks ongoing upgrades, user tickets and assists in troubleshooting before escalating and coordinating user's issues to MSP- Inputs and audits company bank reconciliations along with reconciling, auditing and coding of charges from company cards into Workamajig on a monthly basis- Responsible for onboarding all new users ensuring a smooth transition to their respective teams- Manages yearly employee assessments alongside the Executive team and department heads, reaches out to peers for anonymous reviews and collates data before passing along sensitive information- Coordinates off-boarding of users, ensuring recovery of loaned devices, accessories, licenses, keys and any sensitive login information before coordinating returns with MSP

Manhattan, New York, United States

- Processes incoming AP, audits all company credit card transactions, maintains accounting records on server and ensures employees are entering time correctly- Responsible for sending out initial legal paperwork and agreements to potential and confirmed vendors, talent and freelancers alike- Oversees software, license, email and device setup for new and existing employees with our 3rd party IT providers- Maintains IT environment internally and tracks ongoing upgrades, user tickets and assists in troubleshooting before escalating and coordinating user's issues to 3rd party IT providers- Inputs and audits bank reconciliations along with reconciling, auditing and coding charges from company cards into Workamajig on a monthly basis- Responsible for setting up new employee profiles internally and onboarding all new users (both remote and in-person) ensuring smooth transition to their respective teams- Assists executive team in yearly employee assessments with their department heads, reaches out to peers for anonymous reviews and collates data before passing along sensitive information- Creates training sessions for new employees and existing employees to better themselves with our software- Coordinates off-boarding of users, ensuring recovery of loaned devices, accessories, licenses, keys and any sensitive login information before backing up their data and reformatting device for future user

Greater New York City Area

- Responsible for managing $1.5M budget for an award-winning Netflix show, The Patriot Act with Hasan Minhaj- Managed freelance coordinators, associated contracts and payments- Directly responsible for Accounting Assistant’s day-to-day tasks- Reported directly to Finance Director, lead daily operations and oversight for accounts payable- Tracked and reconciled outstanding debts and checks that had yet to be reconciled by various vendors and staff- Cut checks for AP vendors, staff check requests, transferred wires and reconciled ACH debits and electronic fund transfers- Assisted Finance Director in verifying qualified production expenditure goals for NYS Tax Credit and regular ledger exports- Directed internal communications between our finance department and the entire staff

Greater New York City Area

- Assisted in auditing and coding of accounts payable, PO, P-card and petty cash transactions- Responsible for scanning and recording all transactions and for uploading and organizing each transaction onto shared drives for department use- Assisted in various payroll tasks, responsible for handing out and mailing all paychecks and accounts payable transactions- Worked with the entire Accounting team on various new NYS tax incentive goals to minimize company overhead

Greater New York City Area

- Established and oversaw strict budget guidelines for $1.2M annual costumes budget for highly acclaimed network series, Elementary- Managed 3-4 Production Assistant’s daily schedules and calendars to ensure strict filming deadlines were met- Oversaw logistics and managed assets for both photoshoots and episodic taping- Managed third party vendor relationships, all online merchandise spending, and department crafty- Communicated with talent directly for sizing, ensuring accuracy and efficiency in future fittings- Oversaw specialty rentals and coordinated with multiple departments for specific Production Designer needs

Greater New York City Area

- Coded, entered and managed all expenses on department’s P-cards and PC floats- Recorded and organized auditing of online and in-store clothing orders and returns- Responsible for asset management and reconciliation of receipts sent to accounting- Maintained communication with all studio departments, outside suppliers and vendors

Manhattan, New York, United States

- Informed, translated and assisted my superiors on matters regarding their menu changes, recipes, newsletter information, and general translation work for the restaurant itself - Utilized my knowledge of Japanese culture, society, cuisine, sake and food-service industry to better serve and inform local customers and foreign customers alike- Opened and closed the restaurant regularly- Responsible for restaurant upkeep and cleanliness, kept an 'A' rating for the entirety of time employed

Brooklyn, Ny

- Managed entire dumbo studio and maintained lines of communications with vendors and customers alike- Created individualized orders and adhered to strict wholesale order production guidelines - Assisted in the rollout of new collections and managed the main booth at Grand Central’s Greybar Passage during peak season

Casco Me

(This position was not year-round, strictly summer only from April-August in 2012-14 respectively) - Responsible for creating engaging and educational programs for two alternating seven-period days for two four-week sessions- Managed two studios, a staff of ten counselors and assisted in guiding various other special areas counselors- Organized and ran special activities and events outside normal working hours - Managed Camp wide projects across all age groups and aided in timeline management of set production for all theater productions- Cultivated and fostered positive attitudes and team building all summer long

Bachelor Of Arts - Ba, Asian Studies/Civilization

Activities and Societies: Marine Biology Club, Dodgeball Club, Japanese Society Club, Foreign Student Organization, Campus Leadership.

Steps Program Certification, Japanese Language

Activities and Societies: International Student Organization, Woodworking and Metalsmithing circles, Judo Circle, Soccer Club, Try Me.