Jade Tham Email & Phone Number

Singapore

Supports two Partners and four Directors.- Provide support on intense calendar management: maintaining calendar and appointments, and scheduling global meetings. - Coordinate travel, often times urgent and impromptu travels. Plan and coordinate flights, accommodation, travel itineraries etc.- Assist in expenses for local and travel claims, ensuring compliance with company policies.- Assist in keeping track of time and entering timesheets for Partners - Provide ad hoc events support

Singapore

Secretary to Partners and Attorneys- Oversee the calendar and daily scheduling of the attorneys. This comprises ofcoordinating meetings, call and meals with clients, personal matters and otherad-hoc matters.- Assist in monthly billing activities, which includes editing of prebills, reviewing process of the attorneys, keeping track of fee quotes, finalizing draft bills and liaising with client on the finalized bills.- Provide assistance with daily administrative tasks - answering phones, raising purchase requisition form, drafting emails, printings and bindings etc.- Assist with conducting conflict checks, drafting engagement letters and KYC checks, opening new matters. - Provide logistical support in social activities – BD events, community serviceevents and firm wide meetings etc. - Render assistance in ad-hoc matters - covering reception duties, bundling for court hearing and etc.

Singapore

Secretary to Partner- Oversee the calendar and daily scheduling of four lawyers. This comprises of coordinating meetings, call and meals with clients, personal matters and other ad-hoc matters.- Coordinate the logistics for traveling – coordinate meetings, liaise with the travel agency on flight timings, seek approval from management, apply for VISA/ESTA, arrange on accommodation, book rental car and draft travel itinerary for the lawyers. - Liaise with clients on engagement, opening of new matter, and billing matters.- Assist in monthly billing activities, which includes editing the narratives, checking with timekeepers to seek their review and comments, keeping track of fee quotes, finalizing draft bills and liaising with client on the finalized bills.- Provide assistance with daily administrative tasks - answering phones, raising purchase requisition form, drafting emails, conducting conflict checks, drafting engagement letters and KYC checks, printings and bindings etc.- Coordinate with business development team on BD engagements and events.- Keep track of the lawyer’s CPD points, sign them up for CPD seminars. - Key and maintain time entry records for the partner.

- Responsible for coordinating all logistics and administrative task to ensure the success of the Changi General Hospital – Eastern Health Alliance Scientific Meeting (CGH-EHASM) 2013, which is targeted at all 800 members of the Eastern Health Alliance group. - Provide hospitality to distinguished doctors flown in especially for this meeting, e.g. Prof Chen Chao Long, a world-renowned liver transplant surgeon, Superintendent of Chang Gung Memorial Hospital in Kaohsiung. - Contributing ideas to the marketing collaterals of the hospital wide meeting such as EDM, invitation emails and coordinating with web masters and designers on this aspect. - Liaise with venue sales to get the best fit for the after-event dinner. - Managed a team of 20 temp staff for this 2-day meeting, who received praises from participants about their professionalism. Prior to the CGH-EHASM, I have also provided logistical and onsite support for three other large scale medical conferences, namely, 14th SSR-MSR Workshop in Rhuematology, 10th Meeting of Asian Society of Cardiothoracic Anesthesiologists and Annual Combined Surgical Meeting 2013. In addition, our company organized the Asthma and Allergy Public Forum and I had my fair share of experience on learning to handle the public.

- Responsible for the procurement process of the entire department, which includes liaising with vendors and processing invoices through the use of GeBIZ. I have successfully managed the huge volume of expenditure from the Office of Education during the expiration of our funding in 2012. - Provide secretarial support and administrative assistance to the three directors in my department, which includes planning and coordinating the schedule of visitors to our school. As we are the pioneers spearheading the concept of Team-Based Learning (TBL), we often have distinguished educators from all over the world visiting us to find out more about TBL and its success.- Play an active role in coordinating practical, web-based and graduation exams for the medical students. Some key tasks involved liaising with faculty members to discuss examination questions, logistical aspects and execution of the examination itself. I have successfully coordinate three graduation exams, starting from the school’s pioneer batch of students.

Singapore

- Responsible for the publication of medical journal – SGH Proceedings. Published every quarterly, I would see each article submission through the process of acceptance/rejection, reviewing (by 2 expertise of the field), revision, acceptance by editor and finally publication of the article itself. I am also familiar with the use of InDesign for the layout and pagination. - Assisted administratively in the publication of medical-related books such as Tapestry of Care (Voice of Medical Social Worker) in 2010. - Actively involved in coordinating medical-related workshops such as Evidence-Based Medicine (EBM) seminars, and am often task to provide on-site support for other medical-related workshops, seminars, conferences, public forums and scientific meetings.

- Responsible for forecasting demands and purchasing of raw materials for the production of Adobe and Microsoft software products. - Work closely with the production team to plan and schedule production build date. - Assisted the company during the transition period of migrating into the new SAP system and help rectify teething problems with the management team.

Bachelor'S Degree, Communication, General

Diploma, Marketing