Jaime Thomas Email & Phone Number

Edmonton, Alberta, Canada

Edmonton, Canada Area

Edmonton, Alberta, Canada

• Administered contracts for the Edmonton and Calgary branches• Review of contracts, purchase orders and agreements• Working with the sales team to ensure terms of the contract are met prior to units going to site and during the leasing period• Activating, terminating and updating lease information in Oracle.• Processing and submitting payables from contractors and vendors• Coordinate transportation and/or installation of units going to and from job sites• Assisting accounts receivable in the collection of over-due accounts for the Edmonton and Calgary Space Rentals • Keying and sending invoices to clients for service calls, transportation, installation, service chargebacks and sales of units.• Processing security deposits where required• Generating purchase orders for leases• Sending monthly rental invoices to clients• Semi-annual unit inventory• Filing and maintenance of project files • Monthly reconciliations of accounts • Dealing with clients and customers on a daily basis • Daily use of SharePoint, MS word, excel and outlook• Working with the fleet coordinator and shop personnel to ensure servicing timelines of units is on schedule

Edmonton, Canada Area

Processing of employee information in Oracle Core HR Module.Continuous use of Oracle for verification of Budgets and paymentsAnswering inquiries and reporting on the Oracle Time & Labor function for Human ResourcesResponsible for sending, receiving and updating Personal Information for all employees in Transmission.Assisting HR Services in Year-end reporting and development of year end policiesResponsible for verifying budget and paying invoicesAssisting the Supervisor in developing electronic file procedure and practice documents.Assisted the HR Services team with various tasks including but not limited to reconciliations and auditing of employee information in Oracle.Daily use of MS Excel creating and sending reports, pivot tables and various miscellaneous project documents.Created cheat sheet documents for staff on procedures.Helped digitalize existing paper files in the move to electronic.Assisted employees with questions or changes to their profiles.Responsible for creating, getting approvals and sending reports to various groups within the Division.Interpretation and utilization of Collective Agreements, Federal, Provincial and State Legislations

Yukon, Canada

Providing Administrative and Secretarial support to the Director and branch employeesAssisting the financial supervisor and program managers with construction contracts, invoices and ensuring payment is made to contractors using the PeopleSoft/Quest Application systems.Daily use of PeopleSoft to track and verify personal HR informationDaily use of Quest to manage and verify payments and budgets.Creating and re-organizing the Divisions electronic file system to ARCS & ORCSOrganizing and maintaining the paper file system to ARCS & ORCSScheduling meetings and preparing the Director for daily meetingsPerforming a variety of client service duties, e.g. greeting clients, answering telephone calls, taking messages, assisting callers with information, referring or redirecting inquiries to appropriate personnel, and handling incoming and outgoing mail.Daily use of MS Office programs, including Word, Excel & AccessUse of the Production CICS system for Property Tax and AssessmentsPurchasing supplies and equipment for the entire branchIn charge of creating and maintaining the branch Occupational Health & SafetyMinute taking on a regular basisWorking with the Directors to create the branch protocols Assisting the Director with confidential documentsDrafting correspondence and memorandums as requiredSecretary of the building health and safety committee

Yukon, Canada

Coordinating and compiling branch annual capital budget requests, variance reports and budget transfers using QuestTracking expenditures, commitments and free balances throughout the fiscal yearAnalyzes, recommends and implements new or improved process and provides advice and assistance to staffCreate cheque requisitions and batches paymentsVerify payments and invoices from the Accounting ClerkDaily use of FMIS – Financial Information Management SystemChecks contracts, change orders and progress payments for accuracy before signingDeals with the Department of Finance and the main branch finance daily

Certified, Fitness And Nutrition Consultant

Diploma, Accounting And Finance, 3.80

Diploma, Business Administration And Management, General, 3.90