James Mckay

James Mckay Email and Phone Number

King's Lynn, GB
James Mckay's Location
King's Lynn, England, United Kingdom, United Kingdom
James Mckay's Contact Details

James Mckay personal email

About James Mckay

My name is James McKay, and I've had a diverse and enriching journey through various administrative and managerial roles, predominantly within healthcare settings. I started as an Apprentice Marketing Assistant and gradually progressed through positions such as Patient Experience Survey Team Administrative Assistant, Ward Clerk, and Outpatient Bookings Administrator, leading me to my current role as Senior Clinical Team Administrator at Norfolk and Suffolk NHS Foundation Trust. With over 8 years of experience in both private and public sector healthcare, I've developed a robust skill set and a deep understanding of the intricacies of healthcare administration.In my current role, my primary responsibility is to provide efficient secretarial and administrative support to our multi-disciplinary team. This includes managing patient referrals, handling confidential reports, and supervising lower banded administrative staff. I actively participate in service development activities, contribute to audits, and assist in policy development, always prioritizing effective communication, confidentiality, and professionalism.Previously, I've held positions such as Senior Administrator at Cambridgeshire and Peterborough NHS Foundation Trust and Senior Outpatient Bookings Co-Ordinator at Nuffield Health Cambridge Hospital. In these roles, I demonstrated leadership, managed teams, oversaw operations, and contributed to process improvement initiatives.Alongside my professional roles, I've pursued certifications in areas such as Effective Allyship in Health and Care, Fire Marshal, and First Aid at Work, continually striving to expand my knowledge and skill set. Currently, I'm also studying for a Bachelor of Arts in Business Management (Leadership Practice) with The Open University, furthering my career in healthcare management while aiming to make meaningful contributions to the field.

James Mckay's Current Company Details
Hertfordshire Partnership University NHS Foundation Trust (HPFT)

Hertfordshire Partnership University Nhs Foundation Trust (Hpft)

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Administrator
King's Lynn, GB
Website:
hpft.nhs.uk
Employees:
1962
James Mckay Work Experience Details
  • Hertfordshire Partnership University Nhs Foundation Trust (Hpft)
    Administrator
    Hertfordshire Partnership University Nhs Foundation Trust (Hpft)
    King'S Lynn, Gb
  • Norfolk And Norwich University Hospitals Nhs Foundation Trust
    Human Resources Assistant
    Norfolk And Norwich University Hospitals Nhs Foundation Trust Jul 2024 - Present
    Norwich, England, United Kingdom
    As a Human Resources Assistant, I support the Central HR Operations Team at the Norfolk and Norwich University Hospitals NHS Foundation Trust. My role involves providing high-quality HR services, including answering queries related to employment matters, preparing reports, and managing job evaluations. I ensure the accurate maintenance of HR systems, support project management efforts, and contribute to policy development. My work is aligned with the Trust’s values of People Focused, Respect, Integrity, Dedication, and Excellence, promoting an inclusive and supportive workplace.
  • Norfolk And Suffolk Nhs Foundation Trust
    Senior Clinical Team Administrator
    Norfolk And Suffolk Nhs Foundation Trust Jul 2023 - Jul 2024
    Norwich, England, United Kingdom
    As a Senior Clinical Team Administrator, my primary responsibility is to provide efficient secretarial and administrative support to our multi-disciplinary team. This involves managing presentations, spreadsheets, and confidential reports, ensuring accuracy and promptness in all tasks. I also handle patient referrals, liaise with various stakeholders including General Practitioners and service users, and prioritize the workload of our clinical support team to maintain patient safety and quality standards.In addition to my secretarial duties, I supervise lower banded administrative staff, providing them with support, training, and conducting appraisals as necessary. I actively participate in service development activities, contribute to ongoing audits, and assist in policy development under the guidance of the Business Support Manager.Effective communication is key in my role, whether it's liaising internally and externally, managing correspondence, or dealing with telephone inquiries. I prioritize confidentiality, professionalism, and excellence in customer service at all times.In our new project focused on sleep and youth mental health, I play a crucial role in overseeing data collection, maintaining databases, and generating reports. Proficiency in MS Excel and PowerPoint is essential for these tasks. Additionally, I provide administrative support to the project lead, helping to develop schedules and ensuring the project stays on track to achieve its goals.Working as part of a small, committed team, I value collaboration, initiative, and adherence to our organizational values. Despite mostly working remotely, I maintain close contact with my colleagues throughout the week and attend monthly team meetings in Norwich to ensure effective communication and alignment with the project's objectives.
  • Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft)
    Senior Administrator
    Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft) Feb 2023 - May 2023
    Fulbourn, England, United Kingdom
    In my previous role, I supervised a team of administrative staff, conducted appraisals, and provided supervision, training, and development opportunities for both Band 3 and Band 2 staff members. I offered support to managers regarding staff performance and conduct, assisting with both informal and formal processes as needed. Additionally, I allocated and oversaw administration tasks delegated to team members and maintained annual leave records, ensuring appropriate cover was maintained.I played a key role in the recruitment process, supported managers, and ensured newly appointed staff received thorough local and Trust inductions. Managing workload efficiently was crucial, so I organized and controlled both my own and my team's tasks to meet deadlines effectively. Collaborating with my Line Manager, I led the introduction and proactive management of new processes and initiatives.When necessary, I deputized for the Line Manager, taking on additional responsibilities as directed. This involved arranging and attending meetings, preparing agendas, taking minutes, and ensuring follow-up actions were recorded and completed in a timely manner. Providing cover for team members in their absence and assisting with their workloads was also part of my role.Maintaining confidentiality and adhering to Trust policies and procedures regarding information sharing was paramount in all aspects of my work.
  • Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft)
    Administrative Team Lead
    Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft) Jul 2022 - Feb 2023
    Cambridge, England, United Kingdom
    In my previous role, I was tasked with providing leadership and managing a team of administrative staff. This included conducting appraisals, providing supervision, and facilitating the training and development of both Band 3 and Band 4 staff members. I oversaw the administrative team across different services, including managing staff rosters and ensuring adherence to guidelines and protocols. Additionally, I supported Service and Team Managers by implementing systems and processes to efficiently manage resources and meet financial and activity targets.Part of my responsibilities involved assisting the Deputy Manager in monitoring and reporting on various targets such as quality, productivity, and financial goals. I also supervised the triaging of referral priorities in collaboration with clinical staff. Handling telephone complaints and inquiries with tact and confidentiality was another aspect of my role, aligned with organizational procedures and policies.Furthermore, I actively participated in root cause analyses and trend analyses of complaints, incidents, and near misses, working closely with clinical governance departments and Directorate Managers to investigate and disseminate lessons learned. Additionally, I led recruitment efforts for administrative staff, ensuring alignment with established processes and policies.
  • Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft)
    Senior Administrator
    Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft) May 2022 - Jul 2022
    Fulbourn, England, United Kingdom
    In that role, I supervised a team of administrative staff, overseeing their appraisals, training, and development. I provided support to managers regarding staff performance and conduct, and I allocated and supervised tasks among team members. I maintained leave records and assisted with recruitment processes, ensuring new staff received proper induction. Additionally, I managed my workload efficiently, led the introduction of new processes, and occasionally deputized for my line manager. I also organized meetings, took minutes, and provided cover for team members as directed. Confidentiality and adherence to trust policies were paramount in all my actions.
  • Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft)
    Administrator
    Cambridgeshire And Peterborough Nhs Foundation Trust (Cpft) Mar 2022 - May 2022
    Fulbourn, England, United Kingdom
    In my previous role as an Administrator, my responsibilities were varied and encompassed several key tasks essential for the smooth functioning of the office environment. These included typing letters, summaries, and reports as needed, providing excellent customer service by addressing queries from service users, carers, or staff in person or over the phone, and coordinating appointments and transport for clinics as instructed. I also handled various office tasks such as post, photocopying, filing documents, and ensuring records were organized, accessible, and up to date. Additionally, I monitored and replenished administrative supplies, scheduled meetings as required, and inputted data accurately into electronic systems in a timely manner. Other duties included updating boards to reflect current ward/team status, preparing information packs, maintaining health records for service users, and filing documentation in clinical notes as per procedures. I also played a role in maintaining the team environment, reporting any concerns or issues, and providing cover for other admin team members as directed, assisting with their tasks when necessary.
  • Nuffield Health Cambridge Hospital
    Senior Outpatient Bookings Co-Ordinator
    Nuffield Health Cambridge Hospital Jul 2021 - Feb 2022
    Cambridge, England, United Kingdom
    In my promotion, my role as an Outpatients Bookings Administrator remained intact but encompassed significant additional responsibilities. These included:Leading by example within the team, demonstrating high performance in practice, language, behavior, and overall work output.Providing essential monthly reporting to support the Bookings Team Leader and Sales & Services Manager in decision-making processes.Offering leadership and guidance to junior team members, assisting them in their professional development.Actively engaging in self-improvement through online learning modules, with an eye towards future management opportunities.Taking charge of complaint handling, aiming to resolve issues within the sub-department and prevent escalation to formal complaints.Assisting management in analyzing formal complaints to identify root causes and extract key insights for improvement.Overseeing day-to-day team operations to ensure efficiency and adherence to agreed timelines.Supporting colleagues across the wider team to meet deadlines and achieve both daily and monthly Key Performance Indicators (KPIs).Innovating in process development, identifying gaps, and contributing to the enhancement of work instructions.Participating in recruitment processes, including selection and interviewing, to ensure the team's effectiveness.Considering the broader hospital strategy and growth trajectory, and contributing ideas to foster both personal and team development.Inspiring and coaching junior team members, nurturing their skills and fostering a culture of growth and collaboration within the team.
  • Nuffield Health Cambridge Hospital
    Outpatient Bookings Administrator
    Nuffield Health Cambridge Hospital Nov 2019 - Jul 2021
    Cambridge, England, United Kingdom
    I ensured that complex administration and support met all required standards and deadlines. This involved managing GP and internal referrals, collecting them from appropriate email inboxes, processing them according to strict SLAs, and passing them to the relevant clinical staff. Additionally, I was responsible for producing performance reports for all referrals received by our hospital, collating and managing this data, and distributing it to senior management.Handling incoming enquiries was also part of my responsibilities, especially in the absence of an enquiry handler. I provided information and generated leads as needed to support revenue generation efforts. As an experienced member of my department, I handled informal complaints by conducting investigations and resolving issues, or escalating them to management if necessary.Furthermore, I performed data quality checks for other team members, ensuring accurate and efficient entry of NHS booking information. Regular communication with consultants was essential, whether through phone calls, video sessions, or other means, to build and maintain positive relationships that contribute to consultant retention.Booking, amending, and cancelling appointments via phone and email within designated timeframes fell within my duties, as did coordinating clinic room and consultant availability to support our business needs. Finally, I was responsible for providing training and coaching to new and existing staff in our department, ensuring everyone was competent in their administrative tasks and supporting those who wished to upskill or reskill.
  • Nuffield Health Cambridge Hospital
    Enquiry Handler
    Nuffield Health Cambridge Hospital Oct 2018 - Nov 2019
    Cambridge, United Kingdom
    During my time as an Enquiry Handler at Cambridge Hospital from October 2018 to November 2019, I played a pivotal role in managing customer inquiries through various channels, including telephone and the hospital's website. Providing detailed information about our services and treatments was central to my responsibilities, whether it was through face-to-face interactions, email correspondence, or over the phone. I diligently logged customer inquiries into our Hospital Customer Relationship Management (CRM) system, ensuring their journey with us was efficiently managed while adhering to strict General Data Protection Regulation (GDPR) guidelines. Upholding high standards of customer service was paramount, and I consistently met the Key Performance Indicators (KPIs) set by the hospital to ensure prompt and satisfactory customer interactions. Additionally, I handled bookings for our customers, prioritizing their needs while safeguarding their data. Completing all necessary reporting tasks according to protocol was also part of my duties, ensuring thorough documentation of customer interactions and related activities. Overall, my role as an Enquiry Handler was integral to delivering exceptional customer service and maintaining efficient operations within the hospital's enquiry handling processes.
  • Cambridge Assessment
    Operations Administrator
    Cambridge Assessment Aug 2018 - Sep 2018
    Cambridge, United Kingdom
    I provided friendly and professional support to our customers by promptly answering incoming calls and emails at a very high standard. I ensured that all inquiries were responded to within agreed service levels, aiming to resolve issues on the first contact to minimize transfers between departments. Building proactive relationships with our customers was a key aspect of my duties, as was delivering the highest standards of customer service to meet our satisfaction targets. I actively participated in improving our systems and procedures to ensure more effective responses to customer needs. Additionally, I offered help and advice on various topics, from teaching OCR qualifications to assisting with exam and results queries. Managing orders efficiently through our CRM system and accurately recording information were also part of my responsibilities, ensuring compliance with data management policies such as GDPR.
  • Opcare
    Receptionist
    Opcare Jan 2018 - Jun 2018
    Cambridge, United Kingdom
    I provided specialized administration support for users of Prosthetic and Orthotic services. This involved efficiently coordinating new service calls, accurately logging equipment selections, and preparing documentation for clinics or visits. I also took responsibility for maintaining and archiving files.As the first point of contact in a healthcare environment, I handled patient appointments and referrals, as well as responded to inquiries from both internal and external parties.I regularly liaised with clients and suppliers to arrange orders, deliveries, collections, and maintenance visits. Ensuring effective communication was key, especially considering the diverse communication needs within our client group.Coordinating the activities of clinical staff was also part of my role. I managed diaries, provided detailed daily worksheets when necessary, and arranged support services to ensure maximum efficiency.Being a team player was essential. I collaborated with my colleagues to accomplish tasks within the department and offered cover for other support staff during absences.Additionally, I inputted orders and referrals data into our dedicated information databases to maintain accurate records.
  • The Cambridge Building Society
    Lending Quality Administrator
    The Cambridge Building Society Oct 2017 - Dec 2017
    Cambridge, United Kingdom
    I was responsible for progressing mortgages from application to legal completion and beyond. I worked closely with Mortgage Advisers, ensuring they were updated on the progress of mortgage cases and resolving any issues that arose. I monitored client emails and provided account management for repeat clients. As the first point of contact for clients, lenders, and conveyancers, I addressed their queries promptly. In addition to handling general office administration tasks such as filing, faxing, and answering phones, I occasionally assisted with finance administration duties. I also supported marketing activities as needed. Updating and maintaining systems and files was crucial to my role, as was ensuring that all activities met compliance and regulatory requirements.
  • Cambridge Assessment
    Operations Administrator
    Cambridge Assessment Jul 2017 - Oct 2017
    Cambridge, United Kingdom
    I provided friendly and professional support to our customers by promptly answering incoming calls and emails at a very high standard. I ensured that all inquiries were responded to within agreed service levels, aiming to resolve issues on the first contact to minimize transfers between departments. Building proactive relationships with our customers was a key aspect of my duties, as was delivering the highest standards of customer service to meet our satisfaction targets. I actively participated in improving our systems and procedures to ensure more effective responses to customer needs. Additionally, I offered help and advice on various topics, from teaching OCR qualifications to assisting with exam and results queries. Managing orders efficiently through our CRM system and accurately recording information were also part of my responsibilities, ensuring compliance with data management policies such as GDPR.
  • Office Angels
    Candidate Consultant
    Office Angels Oct 2016 - Apr 2017
    Cambridge, United Kingdom
    As a Candidate Consultant based in Cambridge, my role revolved around fostering and nurturing strong relationships with local businesses to understand their recruitment needs and offer effective solutions. I took charge of the entire recruitment process, from initial candidate discussions to post-placement follow-ups with clients. Additionally, I actively engaged in face-to-face meetings with both prospective and existing clients, while also proactively making outbound calls to drive business growth. I crafted and executed email marketing campaigns to bolster our market presence.My background equipped me with the necessary skills to excel in this role, backed by strong communication and interpersonal abilities. Operating in a fast-paced environment came naturally to me. Moreover, my firm commitment to diversity and inclusion underscored every aspect of my work.
  • Cambridge University Hospitals Nhs Foundation Trust
    Ward Clerk
    Cambridge University Hospitals Nhs Foundation Trust Feb 2014 - Jun 2016
    Cambridge, England, United Kingdom
    As a Ward Clerk at the Neurosciences Critical Care Unit (NCCU), my primary responsibility was to provide efficient and effective clerical support within the unit. I served as the first point of contact for staff, patients, and visitors, whether in person or over the phone. It was crucial that I input information accurately into our EPIC system and handled the administrative aspects of admitting patients to the unit, including creating medical records for new admissions.In addition to these core duties, I managed the organization of appointments for various clinics and services, ensuring that everything ran smoothly. Stock management was also part of my responsibilities—I kept track of stationery levels and supported the procurement process for essential medical and surgical supplies, food, and cleaning materials.Maintaining confidentiality and adhering to hospital policies were paramount in my role. Whether it was escorting patients to other departments, coordinating bed arrangements for transfers, or attending ward meetings, I ensured that I conducted myself professionally at all times.I was also proactive in supporting ward security by screening visitors and greeting them warmly, as well as assisting with patient discharges and handling medical records with care.
  • Cambridge University Hospitals Nhs Foundation Trust
    Patient Experience Survey Team Administrative Assistant
    Cambridge University Hospitals Nhs Foundation Trust Aug 2012 - Jan 2014
    Cambridge, England, United Kingdom
    I provided administrative support for the Friends and Family Test by monitoring response rates and preparing data for feedback to the wards and specialties to ensure they were aware of reported patient experience.I prepared Friends and Family data for the monthly Quality report to ensure the trust was aware of reported patient experience.I supported the external reporting of the Friends and Family test data.I worked collaboratively to ensure that queries and concerns were dealt with or escalated effectively.I assisted in the provision of data for the Monthly Balance Scorecard.
  • Cambridge University Hospitals Nhs Foundation Trust
    Apprentice Marketing Assistant
    Cambridge University Hospitals Nhs Foundation Trust Oct 2011 - Aug 2012
    Cambridge, England, United Kingdom
    I provided internal communications support within the Trust's communications team to facilitate the implementation of our Think Green environmental strategy. I was responsible for developing and producing relevant, timely communication and promotional materials to champion sustainability initiatives. Additionally, I assisted in planning and participating in events and contributed to social media campaigns to raise awareness. Moreover, I worked to elevate the profile of Think Green internally by celebrating Trust successes, showcasing new opportunities, and organizing participation in awards and events.

James Mckay Education Details

Frequently Asked Questions about James Mckay

What company does James Mckay work for?

James Mckay works for Hertfordshire Partnership University Nhs Foundation Trust (Hpft)

What is James Mckay's role at the current company?

James Mckay's current role is Administrator.

What is James Mckay's email address?

James Mckay's email address is ja****@****ail.com

What schools did James Mckay attend?

James Mckay attended The Open University, Lifetime Training, West Suffolk College, West Suffolk College, Cambridge Regional College, Long Road Sixth Form College, Bottisham Village College.

Who are James Mckay's colleagues?

James Mckay's colleagues are Danny Bisset, Oksana Zinchenko, Codie Marshall, Emma Went, Ilona Racz, James Young, Sakshi Kumari.

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