Create and manage pay apps and billing to the owners; Receive and process invoices and draws from vendors and subcontractors; Write contracts for projects and subcontract work; Collect and compile required paperwork for close out documents; Assist in the bidding processes by uploading and distributing plans and invitations; Maintain a live list of vendors and contacts for Project Manager use; Assist Project Managers with administrative duties related to operations; Accounts receivable and payable activities; Reconcile owner billing and accounts receivable when needed; Daily use of Quickbooks, Excel, Outlook, Word and Google Sheets.

Issued and processed subcontracts and corresponding vendor documents for multi-million dollar K-12, Higher Education and HEB Retail jobs; uploaded insurance policies and maintained electronic files and the project database; Interacted with Project Managers, Field Personnel and multiple departments for cohesive communication; Worked closely with subcontractors and vendors on pay applications, funding inquiries, and clarifying Spec standards for documents; Published electronic and hard copy submissions of Close Out books that met individual Specifications. Assisted the Human Resources Department with FC Background applications and Senate Bill #9 regulations for personnel clearance and badging production; Administrative support including phone coverage, processing mail, assisting the Office Manager with event planning and lodging for employees; Assisted the Estimating Department on bid days, and creating information packets for Owners and Architects.

I process payroll for the Service and Construction Departments as well as the Administrative staff. I am in charge of the Accounts Payable and Petty Cash accounts for my branch. I help train employees on procedures, paperwork and the computer software utilized by PSI. I am also the administration for the Construction Department, which includes documentation and monitoring costs for all construction projects. I assist management in problem solving and resolutions. I have been nominated by management and assisted in the newest branches of PSI to get started and involved with the PSI processes and methods of business. I am well versed in each department and have been known to step in at Counter Sales and Inventory when needed.

Accounts Receivable for Plumbing Service Dept. - Data entry and editing using PeachTree Accounting Software. I also assisted the Head Bookkeeper in tracking information and verifying reports for end of year, sales tax, and other Accounts Payable duties. I issued and maintained the Purchase Order log, matched invoices and receipts, and submitted for payment.Dispatch for Plumbing Service Dept. - I received numerous service calls and communications from customers. Our clientele base was predominantly residential, however we also had several large (commercial) customers that had defined requirements for response, billing, and closing information that I interacted with. Arnold Moos was a smaller company, that held strong relationships with our customers - many of them were on a first name basis with me. Construction Admin for Plumbing Dept. - I managed and tracked all paperwork for all projects. During my time Arnold Moos installed new plumbing for several residences, a large grocery chain, and a popular restaurant. Many of the projects required AIA forms, Schedules of Value, as well as Certified Payroll. I created an Excel formatted spreadsheet for these documents to make processing draws easier and more presentable. I attended monthly meetings with the Project Manager to discuss project status and draw schedules.