Office Administrator
Irvine, California, United States
Performed administrative tasks (answering phones, faxing, filing, mail, greeting customers). Coordinated estimates and projects. Designed and maintained company website using Squarespace. Organized and scheduled onsite and offsite meetings; took meeting minutes. Maintained all incoming and outgoing documents (photos, drawings, licenses, etc.) from superintendents, clients and subcontractors using Dropbox. Ordered office supplies and safety gear. Ensured compliance of business licenses… Show more Performed administrative tasks (answering phones, faxing, filing, mail, greeting customers). Coordinated estimates and projects. Designed and maintained company website using Squarespace. Organized and scheduled onsite and offsite meetings; took meeting minutes. Maintained all incoming and outgoing documents (photos, drawings, licenses, etc.) from superintendents, clients and subcontractors using Dropbox. Ordered office supplies and safety gear. Ensured compliance of business licenses, contractors licenses, insurance, and W-9 forms for the company and subcontractors. Coordinated travel arrangements (flights, hotels, rental cars) and expense reports. Purchased company vehicles for CEO. Coordinated apartment rentals for Superintendents needing to relocate for projects. Performed IT support (moving and setting up hardware, troubleshooting, software installation). Performed administrative tasks (greeting customers, answering phones, filing, faxing, shipping and receiving). Managed staff and technicians throughout the United States. Scheduled appointments with customers. Validated proper paperwork and collected fees from customers. Show less