• Answer phones, order office supplies, distribute mail and maintain office equipment• Accounts payable / Accounts receivable• Process and enter all invoices for accounts payable• Process customer invoices to be billed weekly• Collections for past due accounts• Prepare work orders for all services• Create and maintain schedules for all contractors• Verify that services are completed and close out open work orders accordingly• Provide administrative assistance to the Owner

• Provided administrative assistance to the Vice President and sales team• Coordinated travel arrangements• Scheduled meetings• Responsible for screening resumes, interviewing prospective candidates and hiring• Responsible for all time keeping for payroll, approved and coded invoices for the accounting department, etc.• Developed work schedules for all employees, maintained and approved all overtime • Maintained all personnel files• Responsible for managing 75 - 100 accounts and preparing contracts for new clients using MS Word• Set up new accounts on a web based application and train all new users via a phone conference and webinar• Maintained existing accounts by adding and training additional users, keeping all contact information current in MSWord and MS Excel• Up-sell existing clients on new service products• Ensured highest client satisfaction by quickly resolving billing and service issues• Communicate with all vendors daily• Collections

• Provided administrative support, scheduled meetings and coordinated travel arrangements for the Owner • Provided administrative support to the sales and accounting department• Typed correspondence, created and maintained spreadsheets• Maintained Access database consisting of all purchase orders and customer/vendor information• Prepared quotes for bidding of projects• Maintained job files• Responsible for national and international shipment of all material and products purchased• Conducted follow up calls to customers to ensure satisfaction with company services• Processed and approve freight invoices