Administrative Assistant
CurrentAs an integral member of the Operations Group, I provide dedicated administrative support to the Senior Vice President and Chief Operating Officer, along with other staff and functional areas within the Operations Group. My responsibilities include:- Managing telephone communications for the Operations Group, ensuring efficient call routing.- Drafting, editing, and proofreading correspondence and documents.- Organizing and maintaining files to ensure seamless information retrieval.- Handling mail sorting and distribution, as well as managing incoming and outgoing correspondence.- Coordinating appointments and managing online calendars for staff, the Association, and the Leadership Team.- Making travel arrangements to facilitate smooth business trips for team members.- Providing on-site support during major Business Meetings to ensure their successful execution.- Serving as the primary backup for the Senior Executive Assistant to the Chief Executive Officer.- Maintaining confidentiality and managing sensitive personnel files and records in support of Human Resources.- Assisting in the planning and coordination of various HR activities and events.- Undertaking additional job duties as assigned to contribute to the overall efficiency of operations.
