Jay Mckean Email & Phone Number

Australia

Melbourne, Victoria, Australia

Working across all General Mills portfolio in all accounts managing the instore and digital activation.

• Day to day support of multiple Company Directors• Diary and Calendar management – arranging business/ personal appointments and functional meetings• Screening of Director phone call and emails• Reconciliation of corporate credit card expenses both my own and director team• Organising and executing internal and external events (booking venues, flights and accommodation, sourcing suppliers, ordering materials and negotiating with venues and vendors to ensure budgets are adhered to)• Attending functional meetings, constructing agendas and minute taking• Travel arrangements both international and domestic for all General Mills employees – ensuring all flights, Visas, accommodation requirements are car transfers are arranged• Construct agendas and assist with travel requirements for international visitors• Preparation of business documentation – monthly functional reports, PowerPoint presentations and Excel spreadsheets • Payment of vendor invoices through SAP• Project management • Implementing process improvement • Maintaining accurate document retention on a SharePoint system• Adhering to and enforcing General Mills company policies • Maintaining a level of confidentiality regarding sensitive business information

Moorabbin

• Administrative support for 3 senior managers and 5 executives • Coordination and execution of onsite and offsite functions and training • Construction of financial and database accuracy reports • Assist management and executives with executing Trade Marketing concepts and strategies (constructing and delivering presentations, accurate records management)• Manage travel arrangements for the Trade Marketing department and senior management• Construct and coordinate the printing and delivery of Trade Marketing materials (retailer statements, general correspondence)• Ensure all Trade Marketing retailer contracts are compliant with Philip Morris Ltd policies and procedures• Input and maintenance of all retailer contracts with Philip Morris Ltd into a central database, ensuring correct setup and payments for outlets participating on a trade program• Reconciliation of expenses and credit card transactions for the Trade Marketing department• Process monthly and quarterly accruals for both internal and external clients• Schedule and coordinate departmental meetings• Responsible for the auditing and archiving of Trade Marketing documentation• Coordination and implementation of ad hoc Trade Marketing projects (inventory books)• Implementing process improvement• General administration

Mornington Peninsula

• Effectively communicate all trade programs and marketing strategies to the cigarette trade• Build strong and solid rapport with clients and Key Accounts • Achieve all individual and team sales targets• Identify distribution opportunities • Educate retailers of the importance of inventory management• Ensure all major accounts are adhering to Trading Terms, Promotional Schedules and Planograms• Present to management and fellow Territory Sales Managers on the activity within my allocated territory• Time Management• Territory analysis• Balance a boot stock account ensuring all transactions are accounted for• General administration

Moorabbin

• Upkeep of the national online customer and supplier database• Customer service and phone support for retailers, suppliers and all field representatives• e-Orders website navigation• Running customer performance reports

Moorabbin

• Telesales• Customer ServiceHeld a temping role in same position September 1999 – June 2000

Diploma, Marketing

Successfully completed all units associated with the Diploma Of Marketing

Education record

Successfully Completed VCE