Jayne Fields Email & Phone Number

Brisbane City, Qld, Au

Brisbane

As the PA to the Executive Director at Queensland Eye Institute & Prevent Blindness Foundation, I am responsible for providing professional secretarial services to the CEO on a daily basis, as well as administration and report preparation, meeting coordination and travel organisation. My exceptional interpersonal, communication and time management skills are critical to my role, along with an advanced knowledge of Microsoft office packages and the flexibility to support relevant committee meetings as required by the CEO.Duties and ResponsibilitiesProvide full administrative and secretarial support to the CEO including:- diary management and meeting management- Word processing- Presentation preparation- Telephone and mail management- Travel and accommodation requirements - Coordination of meetings (internal and external)- Attend Board and Committee meetings, take and produce minutes for approval by the CEO- Prepare reporting documentation (tenders, grants and other submissions)- Proactively prepare and manage the CEO’s appointments prior to the commencement of each week, ensuring that meetings are reviewed, background documents are prepared and where necessary, relevant internal staff members briefed - Prepare and submit expense claims for reimbursement- Develop relationships with external stakeholders, suppliers and business networks - Develop relationships with suppliers and external stakeholders - Preparation of research papers, reports, policy documents and proposals for consideration as required. - Assume responsibility and undertake other relevant duties as requested by the CEO