Jayne Jones Ciwfm Email & Phone Number

London, United Kingdom

Responsible for facilities and health and safety of three office locations in London for 240 staff and an additional office space in Cambridge.Introducing new initiatives to simplify process and procedures maintaining quality improvements and reducing supplier costs.Dealing with property acquisitions, re-decoration, property repairs, rent reviews and lease renewal agreements.

London, United Kingdom

Multi-aspect role ensuring smooth running of office, including facilities, building management and H&S. Responsible for purchase, installation and configuration of standard applications including Microsoft Office 365 on 40 desktops and laptops with 3rd party suppliers for specialist support and configuration.Provide EA service to three entrepreneurial partners, preparing submission tenders and contracts, diary management, booking hotels and travel arrangements. Organising events, content management of corporate website and Linked In. Various ad hoc projects to procure office furniture and review H&S procedures to ensure compliance

London, United Kingdom

Facilities management and Health & Safety of 250+ staff in London and 6 regional offices. Delivering high quality soft facilities, working with suppliers to ensure key processes are implemented efficiently and cost-effectively. Constantly monitoring opportunities to improve service delivery, ensuring annual contracts are reviewed in pro-active fashion.Managing and promoting best practice vendor management, ensuring regular meetings, agreeing appropriate SLAs, monitoring KPIs, contract review and, where necessary, restatement and/or termination within appropriate time periods.Ensuring Bank complies with all statutory and regulatory requirements for H&S, including regular fire drills, first aiders/ fire wardens, advance DSE assessments and other office related risks assessments.Space Management to monitor, control space and ensure that all changes to the building layout are reflected in up to date floor plans using AutoCAD.Responding to the needs of the business for all internal and external office moves within budget and with minimum disruption to the business.Setting, managing and maintaining budgets for each supplier on an annual basis, ensuring expenditure remains in line with approved forecast. Raising POs and approving invoices.Service Level Agreement (SLA) management, exception reporting on service delivery of cleaning contractors, reception, vending and client dining, Co-ordinating and providing support for business continuity planning.

Wimbledon

Facilities and H&S for 250+ staff; implemented new policies and procedures including DSE assessments, recycling and purchase order system. Instrumental in setting up new suppliers, successfully introduced cost cutting procedures, maintaining quality improvements and significantly reducing supplier costs. Liaised with building management/ landlords on lease and property issues and attended regular tenant meetings to discuss security and other ad hoc items.Provided administrative support to HR Department, preparing Offer Letters, Contracts of Employment, and monitoring holiday and sickness absences on database.Conducted H&S inductions for new employees, advising on emergency evacuation, assembly points, reporting of unsafe conditions and accidents. Used people leadership and management skills to motivate, coach and direct staff including recruitment, staff appraisals, sickness/holiday cover for reception, facilities admin and PAs.Arranged successful high-profile corporate events for internal board members and clients, and staff Christmas parties.Negotiated corporate rates with hotels to reduce costs with new policy and guidelines.

Football Club

Education record

Education record