Julie Defilippo Email & Phone Number

Ann Arbor, Mi, Us

Ann Arbor, Michigan, United States

Preparing budgets, grant applications, proposals, and unfunded agreements ensuring agency and University guidelines and timelines are met. Provide a high level of customer service to faculty and colleagues across campus and other partner institutions. Interpret regulations and sponsor guidelines of funding. Reconcile assigned accounts including general, designated, gift and sponsored fund types on a monthly basis and ensure compliance with College of Engineering/Medical School and sponsor guidelines; investigate and resolve any issues. Prepare financial reports for sponsors as needed. Serve as a liaison with Department, CoE Dean's office and Sponsored Programs. Prepare no cost time extension and other post award change requests. Create and process journal entries. Review and approve purchase requests. Financial reporting, processing and tracking subcontracts, tracking cost- share obligations, account review, UG Reports, spend down plans, Financial Status Reports for Sponsored Programs. Work with faculty each term to determine grad student funding and update database accordingly. Work with faculty to ensure they meet department offset requirements.

Michigan Clinical Trial Support Unit

Partnering with investigators and their teams to ensure timely and efficient submittal of clinical trial projects. Working in collaboration involving budget creation, sponsor negotiation of the contract and final budget, up to and including the activation of the trial for Michigan Medicine and all other University departments in need of our services. Our team is involved in all pre- and post-award administration of trials by National Institutes of Health definition. Specifically, the ACD unit is responsible for all of the "ology" departments and their clinical trial needs, as well as Kellogg Eye Center. Using considerable knowledge from past grant experience, I not only have corporate and private clinical trial sponsors within my purview, but also assist with NIH submittals as part of that facet of clinical trial protocol submittal, while expanding and assisting with any component of post-award as needed.

Physical Medicine & Rehabilitation

Prepare/submit all budgets, grant applications, proposals and clinical trial submissions for multiple faculty within the Department and University. Manage all grant awards to ensure compliance with University, sponsor, federal and state guidelines. Represent the University and PM&R at various meetings/functions in regard to research administration. Ensure all faulty effort certification on projects is accurate and in compliance with sponsor guidelines. Review status reports/financial statemets for Faculty Investigators

Center Administrator for two Engineering Centers:1. Engineering Research Center for Reconfigurable Manufacturing Systems; 2. Ground Robotics Research CenterPrepare and submit all budgets, grant proposal submissions. Review status reports/financial statements for Faculty Investigators. Responsible for over 4.2M in funding for the ERC/RMS and 4.8M for the GRRC. Supervise the Administrative Team (total of 7 people). Responsible for all Human Resource matters within both centers. Manage all grant awards to ensure compliance with University, sponsor, federal and state guidelines. Work with Industry Partners on furthering cooperative research in both the ERC/RMS and GRRC. Represent both Centers at various College/University functions in regard to research administration.

· Prepare and submit all budgets, grant applications, proposals and clinical trial submissions · Review status reports/financial statements for Principal Investigators, including two NIH · Training Grant Programs (T32), two NIH Program Projects (P01) and various other NIH/DOD funded awards (K18, R01, etc); · Manage all grant and clinical trial awards to ensure compliance with University, sponsor, federal and state guidelines; · Ensure all faulty effort certification on projects is accurate and in compliance with sponsor guidelines; · Responsible for all Human Resource matters within Research Administration, including the supervision of the Financial Analyst as well as the Clinical Research Associates (4); · Represent Urology for various University groups (including but not limited to): Medical School Grants Office, DRDA and Financial Operations; · Review and assist in the resolution of daily HR and other operating matters within the department.

· Prepare and submit all budgets, grant applications, proposals and review status reports/financial statements for Principal Investigators; · Manage all grant awards to ensure compliance with sponsor guidelines; · Ensure all faulty effort certification on projects is accurate and in compliance with sponsor guidelines; · Responsible for decommissioning of all laboratories within Biological Chemistry (2006); · Purchase all major equipment in excess of $5,000 and maintain current maintenance contracts as requested by faculty. Oversee purchasing staff for all other purchasing matters; · Submit all work order requests for department; · Represent Biological Chemistry for various University groups (including but not limited to): Medical School Grants Office, Basic Science Procurement Team, DRDA and Financial Operations; · Review and assist in the resolution of daily operating matters within the department.

· NIH account management involving a complex financial structure with multiple sub-accounts; · Assisted in preparing contract budgets, grant applications, proposals, status reports and financial statements; · Prepared monthly and yearly projections for management of unit operations and associated costs; · Maintained/reconciled detailed budgets and prepared/approved appropriate corrections; · Monitored all grant awards ensuring compliance with Federal A-21 guidelines; · Participated in unit projections and plans of all staffing requirements; · Reviewed, approved, and processed routine expenditures for materials and equipment through the University Procurement System; · Assisted in the resolution of operating difficulties involving: Payroll, Purchasing, Accounts Payable and Travel, Financial Operations and Hospital Billing; · Responded to inquiries from faculty, staff, students, patients, outside agencies and the public, requiring interpretation of University policies and procedures.

Molecular, Cellular & Developmental BiologyResponsible for Federal/Non-Federal proposal administration/reporting among MCDB faculty, DRDA and Financial Operations. Reconciled over 75 projects from various funding sources. Ensured all expenditures met funding guidelines. Assisted department Business Manager with Federal/Non-Federal budgetary issues. Processed/reviewed departmental research grant applications with faculty/staff for various sponsor submissions. Reviewed/compiled all project budget information with Principal Investigator for Federal/Non-Federal grant submissions. Designed queries, reports and spreadsheets from University relations database and shadow system. Prepared monthly reports for Principal Investigators and department administration. Assisted faculty, staff and students in clarification of University and Sponsor policies and procedures. Responsible for inquires made from various campus offices (not limited to): Financial Operations, DRDA, and Purchasing Services.

· Coordinated Federal/Non-Federal grant administration and reporting among University faculty, Division of Research Development Administration (DRDA) and Financial Operations; · Reconciled over 75 projects from various funding sources. Ensured all expenditures met funding guidelines; · Assisted department Business Manager with Federal/Non-Federal budgetary issues; · Processed/reviewed departmental research grant applications with faculty/staff for various sponsor submissions; · Reviewed all project budget information with Principal Investigator; · Compiled all required information for Federal/Non-Federal grant submissions; · Reviewed sponsor award notices and ensured accuracy for initial accounting set-up; · Designed queries, reports and spreadsheets from University relations database and shadow system. · Prepared monthly reports for Principal Investigators and department administration; · Assisted faculty, staff and students in clarification of University and Sponsor policies and procedures; · Maintained department Purchasing MasterCard; · Responsible for inquires made from various campus offices (including but not limited to): Financial Operations, DRDA, and Purchasing Services; · Prepared/processed all University forms (including but not limited to): Travel/Hosting, Non-Purchase Orders, Budget Change Requests, Travel Advances and Journal Entries.

Research Administrator, Department of UrologyPrepared/submitted all budgets, grant applications, proposals and clinical trial submissions. Review status reports/financial statemets for Faculty Investigators. Manage all grant and clinical trial awards to ensure compliance with Unviersity, sponsor, federal and state guidelines. Responsible for all HR matters within Urology Research Administration team; supervised 7 team members. Represent Urology for various University groups (Medical School Grants Office, DRDA and Financial Operations.

Department of Biological ChemistryResearch Administrator, prepare and submit all budgets, grant applications, proposals and review status reports/financial statements for Faculty/Staff Investigators. Manage all grant awards to ensure compliance with University and sponsor guidelines. Ensure all effort certification on projects is accurate and in compliance with University and sponsor guidelines. Responsible for decommissioning of all laboratories withing Biological Chemistry (2006). Purchasing Agent for all major equipment purchases (in excess of $5,000) and maintain maintenance contracts as requested by faculty. Oversee purchasing staff for all other purchasing matters. Submit all work order requests for department. Review and assist in the resolution of daily operating matters within the department.

General Clinical Research CenterNIH account management involving a complex financial structure with multiple sub-accounts. Assisted in preparing contract budgets, grant applications, proposals, status reports and financial statements. Prepared monthly/yearly projections for unit operations and associated costs. Maintained/reconciled detailed budgets and prepared/approved appropriate corrections. Monitored all grant awards ensuring compliance with Federal A-21 guidelines. Participated in unit projections and plans of all staffing requirements. Reviewed, approved, and processed routine expenditures for materials and equipment through the University Procurement System. Assisted in the resolution of operating difficulties involving: Payroll, Purchasing, Accounts Payable and Travel, Financial Operations and Hospital Billing. Responded to inquiries from faculty, staff, students, patients, outside agencies and the public, requiring interpretation of University policies and procedures.

Comprehensive Cancer Center, S.P.O.R.E. in Prostate CancerPromoted from Office Assistant III to Administrative Assistant I in March 1999. Responsible for all administrative matters of Prostate SPORE award from June 2000 to October 2000. Initiated/assisted in all facets of proposal preparation. Coordinated grant administration/reporting among University faculty, DRDA and Financial Operations. Maintained all travel arrangements/itinerary/agendas for monthly/annual SPORE conferences. Reconciled over 40 accounts to ensure all expenditures met UM/Federal/State guidelines. Designed queries/reports/spreadsheets from University relational database and shadow system. Assisted faculty, staff and students in clarification of University/Sponsor policy and procedures. Prepared and processed all University forms. Coordinated the organization and facilitation of faculty and student Development Fund Award competitions.

Continuing Medical Education DepartmentReconciled over 200 University accounts. Routinely interacted with various University departments to arrange payment for facility usage. Assisted various physicians, guest speakers and course participants with inquiries regarding course information, pay schedules and other facets of University policies. Maintained department accounting database (MDA). Prepared/processed all University forms (including but not limited to): Travel/Hosting, Non-Purchase Orders and Journal Entries. Researched and prepared hororarium in accordance with University/Medical School guidelines. Involved in team which worked extensively to improve course facilitation. Trained temporary staff and new accountant during extensive transitional period after accepting SPORE grant position. Authored many portions of the CME Finance Department Procedural Manual.

· Maintained over 30 accounts for the NCI, Prostate SPORE award; · Processed financial documents according to University policy (including but not limited to): Travel/Hosting, Journal Entries, Contract Purchase Orders, Budget Change (7471s); · Prepared various honorariums as per University guidelines; · Maintained personal departmental Purchasing MasterCard, including initiation of tracking system for use and monthly reconciliation; · Responsible for monthly SPORE faculty/staff meetings, as well as major SPORE-related events.

· Reconciled over 200 University accounts; · Routinely interacted with various University departments to arrange payment for facility usage; · Assisted various physicians, guest speakers and course participants with inquiries regarding course information, pay schedules and other facets of University policies; · Maintained department accounting database (MDA); · Prepared/processed all University forms (including but not limited to): Travel/Hosting, Non-Purchase Orders and Journal Entries; · Researched and prepared honorarium in accordance with University/Medical School guidelines; · Involved in team which worked extensively to improve course facilitation; · Trained temporary staff and new accountant during extensive transitional period after accepting SPORE grant position; · Authored many portions of the CME Finance Department Procedural Manual.

M.S., Special Education

Activities and Societies: Varsity Soccer (4 Years)

B.A., English Literature / Elementary Education

Activities and Societies: Collegiate Soccer (year-round)